Automindz Solutions

Growing a recruitment agency is hard work. Use this funnel to win new clients and candidates Most recruiters rely heavily on cold calling. Means if they aren’t picking up the phone… No new leads are coming in. ❌ That’s why an automated funnel is a must have. It helps to consistently attract and nurture leads. Let’s break this down step by step… 📣 Awareness Visibility is the currency of the internet. With targeted content you… …position yourself as an expert in your domain. …build trust within your target audience. …become a go-to vendor for clients. 🎯 Traffic Now that you’re visible you want to create traffic On your profiles, your website and your offers. The better qualified your traffic the better. Lead magnets are a great way to capture it. An ebook that helps them solve a problem… A free strategy session with an expert… A webinar about a relevant topic… Something that is valuable with a low entry barrier… that people are willing to submit their interest for. ♻️ Conversion Once you’ve got the traffic you need to convert it. Usually it is a call with the prospect or candidate. To get there automation can help a lot. Think about monitoring your… …website visits… …post engagements… …lead magnet downloads. Tools like RB2B, Vector 👻 and Trigify.io can give you that data. Once someone “raises their hand”, it triggers a workflow. Clay qualifies if the person is a match for our service. If yes, we reach out to them via LinkedIn and email. Nurturing them until they are ready for a call with us. 🔗 Retention With the 3 steps above you’ll win new clients. But most still forget to also keep their clients. Automations can monitor new jobs they post. Or people that leave their company. This data is gold for your account managers. Once they know there is an opportunity… …with a client that has signed terms already… …it’s a no-brainer to reach out to them. Not only will this drive additional revenue… It will also show your clients that you care. With all the tools available nowadays.. A huge portion of this can be automated. So you can focus on creating tailored content. And speaking to people that are raising their hand. While still doing cold calls to fill free time. What would you add to this funnel? 💭

Too much workload and not enough placements. The reason recruiters are often burning out and churn 👇 On a call with a client this topic came up… They were losing 1-3 recruiters every month. Stuck in a cycle of hiring and firing. This took a huge toll on their growth targets… On- and offboarding hires is not a small thing It costs a lot of time, resources and money. So I dug into the root cause why this is happening. And it was more simple than he initially thought. They didn’t meet their targets and didn’t earn enough. Recruitment is still sales. Recruiters want their commission. If they don’t place candidates and instead… ❌ Spend hours doing research that doesn’t lead to placements. ❌ Get bogged down in admin work that takes up to 60% of their day. ❌ Lack tools and systems to streamline their tasks. …there’s no wonder they go somewhere else. Recruiters in 2025 should spend their time… 👉 building client relationships 👉 qualifying top talent for them 👉 placing the best candidates for the job …not stuck in the weeds of manual tasks. Automation can and will solve this. Many recruitment agencies are already doing this. And they will be the ones retaining the top talent. Here’s what we built for them to make their teams life easier 🛠️ Job board monitoring that finds relevant roles every day. 🛠️ Sourcing workflow that finds the right contacts for each role. 🛠️ CRM data entry and data maintenance automations Their team can now focus on the rights things. Resulting in more candidate pipeline and more placements. They also have less churn and can focus on training their team. Struggling with the same issue? Automation can be the solution. Send me a DM if you want to learn more 📨

Are you still manually hunting for job postings to find placement opportunities? If your team is spending hours scrolling through job boards, manually checking career pages, or endlessly searching LinkedIn for fresh job listings… You’re already too late. ❌ By the time you find the job, another recruiter has already reached out. ❌ The hiring manager is flooded with applications. ❌ Your candidate? Probably placed elsewhere. And the worst part? Your recruiters already have a million other tasks. ➡️ Sourcing and qualifying candidates ➡️ Managing client relationships ➡️ Handling admin work With so much going on, business development takes a backseat. If your team is too busy to proactively find jobs, your pipeline dries up. The smarter way? Automate your job posting research. With AI and automation, you can: ✅ Scrape job portals like Indeed, Stepstone, and Glassdoor for real-time job postings. ✅ Track jobs on LinkedIn that most recruiters miss. ✅ Monitor company career pages to get ahead of competitors with hidden jobs. ✅ Push everything into your CRM automatically. This isn’t just saving time - it’s saving money. Every hour your recruiters spend manually searching is an hour not spent placing candidates and closing deals. More placements. Less manual work. More revenue. 🚀 And the best part? This system runs on autopilot-no matter what other tasks come up. Imagine having a 24/7 job discovery engine working in the background while your team focuses on closing more deals. If you want to see how top recruiters are doing this, drop me a DM and I'll show you how it works. -- Grow your pipeline. Not your headcount. I'm Fabian and I run Automindz Solutions. We build systems that let you scale your recruitment agency without scaling manual work. Leave a like + click my name and follow me 🔔

18 tools that turn bottlenecks into deal flow and save 20+ hours per week per recruiter 👇 Automating manual workflows can 10x your output But the vast amount of tools available can be overwhelming I have compiled a list of 18 tools we use for our clients (No particular order and multiple options) ⚒️ Workflow builder Clay -> Data enrichment workflows -- ⚒️ List building Apollo.io -> Static contact and account lists Ocean.io -> Lookalike account lists -- ⚒️ Dynamic list building Trigify.io -> Jobs and social signals Apify -> Scrapper that work on a schedule RB2B -> Personal level website visitor identification Albacross -> Company level website visitor identification Vector 👻 -> Personal and company level website visitor identification -- ⚒️ Contact data Prospeo.io -> Our favorite single email and phone data finder BetterContact -> Our favorite waterfall provider for phone and emails -- ⚒️ Sequencer Smartlead -> High volume email campaigns that land lemlist -> Multi-channel outreach via email and LinkedIn -- ⚒️ Automation n8n -> Advanced workflow automation Make -> Simple automations and data syncs -- ⚒️ Productivity and data Fathom - AI Meeting Assistant -> Analyze and extract sales call data Airtable -> Manage and visualize your data -- ⚒️ CRM Recruit CRM -> Manage recruiting processes Bullhorn -> Manage recruiting processes Loxo -> Manage recruiting processes Which of them are you keen to try?👀

Need your help.. My girlfriend and I are making the move to Dubai in 2 weeks and she's still on the hunt for some cool job opportunities. Anyone in Dubai (or who knows someone) who could point us in the right direction? Would mean the world to us! 🙏 Quick about her: She's just wrapped up her medical assistant certification and speaks German, English & Bosnian. Currently working in a doctor's office but totally open to trying something new - maybe even dipping her toes into social media/marketing! So she is either looking for - assistant/admin/back office role - entry-level role in social media/marketing Drop a comment or send me a DM if you can help out! PS: happy to hook you up with a free consulting session on Clay/Automation for helping us

Automation isn’t the enemy of personalization... This is how to keep the balance 👇 I keep on hearing this objection… “But automation takes away all the human touch” Let me change your mind. It’s always about WHAT you automate. If you’re automating... ❌ Relationship building – Personal connections require authenticity. ❌ Spray-and-pray outreach – Generic emails won’t build trust. ...then yes automation will hurt your process. Automation should free up time for MORE human interaction, not less. ✅ Repetitive admin tasks: data entry, CRM updates and pipeline movements. ✅ Signal monitoring: e.g. fundraising rounds, open roles, or team changes. ✅ Follow-up sequences: keeping leads warm with timely updates. ✅ Job matching: spend less time on list building and more time on placements Basically anything that doesn't need human intelligence... That way you amplify your teams brains on what AI can’t do… 👉 More time for deep conversations with candidates. 👉 More focus on understanding client needs. 👉 More capacity to build real relationships. So look at your processes and think… 💭 Does it repeat itself often? 💭 Which software is used for the task? 💭 Does it need a human brain to do it properly? If it repeats itself, includes software and doesn’t need a human… Bingo, you’ve got an opportunity for automation. I recommend to do this for every process. You’ll be amazed what you’ll find. How are you finding opportunities for automation? 👀 --- Hey there, I'm Niklas and I run Automindz Solutions We build systems that scale your recruitment agency without scaling your headcount. Leave a like + click my name and follow me 🔔

Why is finding the right talent so frustrating? Every recruiter has been there: You send a ton of messages, but… ❌ They don’t open them. ❌ They don’t reply. ❌ Or worse, they ghost you after showing interest. Does this sound familiar to you? Here is the difference we can make: We recently helped a Salesforce recruitment firm flip the script. Instead of generic copy-paste outreach, we used a combination of personalized text + voice notes (yes, actual voice messages). And the results? Let’s just say they were worth the effort. 👀 📖 Here’s the quick story: Using a combo of Clay + lemlist, we set up a campaign that in just the first 3 weeks: - Reached 393 candidates - Had 66.16% acceptance on LinkedIn invites (260 new connections) - Got 130 replies (80+ positive) - Delivered 40+ resumes already And the best part? Those voice notes turned into genuine conversations, not just replies. 🚀 Curious on the full breakdown? Comment “🔥” and I’ll send you a video walkthrough of the exact steps. AI & automation work. Period. If you’re still doing outreach like it’s 2015, it’s time to level up.

Ever looked at a freshly filled role and thought, “What gap did they leave behind?” Here’s a strategy most recruiters miss and how to build it in Clay: Reverse Engineer talent moves 1️⃣ Start with New Hires: Find people who’ve recently started a new role in your niche. 2️⃣ Analyze Their Trail: Look at their previous employer. Who’s covering their responsibilities now? Is there a skill or leadership gap that needs filling? 3️⃣ Reach Out Strategically: Offer your services to backfill the position. It’s proactive, personalized, and solves a problem many businesses haven’t even realized they have yet. Why does this work? - It positions you as a problem-solver, not just another recruiter. - You catch businesses at the perfect moment of need. - It keeps your pipeline full of better-qualified leads. PS: I randomly came across the new feature at Clay to schedule source 👀 this is a banger and avoids some workarounds we usually use and lets you schedule this with ease in Clay. PPS: watch the full video on our YouTube and don't forget to like & subscribe! -- Grow your pipeline. Not your headcount. I'm Fabian Herhold and I run Automindz Solutions. We build systems that let you scale your recruitment agency without scaling manual work. Leave a like + click my name and follow me 🔔

Recruiters, let’s face it: anonymizing CVs is one of those repetitive tasks that eats into your time but doesn’t feel like it should. That’s why over the weekend, we built something exciting - a Micro SaaS that transforms CV anonymization into a breeze. Here’s how it works: 1️⃣ Upload a CV. 2️⃣ A pre-designed PDF template is automatically filled and anonymized. 3️⃣ Boom- you’re done, ready to share it with clients in seconds. No more manual tweaking. No more lost hours. Just seamless, scalable efficiency for your team. This tool is designed to save recruiters countless hours of manual work and give them back precious time to focus on what truly matters: building relationships and closing deals. 💼 We’re rolling out a beta version soon, and I’d love your feedback: 👉 What other features would you find helpful? 👉 How could we make this even better for your workflow? Drop your thoughts in the comments! 💬 And if you’d like early access to the beta, just comment “Beta” below, and I’ll make sure you’re on the list. Let’s make recruitment smarter and faster. -- Grow your pipeline. Not your headcount. I'm Fabian and I run Automindz Solutions. We build systems that let you scale your recruitment agency without scaling manual work. Leave a like + click my name and follow me 🔔

Want More MONEY from Your LinkedIn Posts? Stop chasing engagement and start chasing results. Your goal isn’t just 1,000 likes - it’s to win new clients. Here’s the M.O.N.E.Y. formula for posts that actually convert: 1️⃣ M essage: Start with a strong hook or insight that grabs attention. 2️⃣ O pportunity: Highlight why this matters and the potential impact for your audience. 3️⃣ N ext Step: Share one actionable takeaway they can apply immediately. 4️⃣ E motion: Connect on a deeper level by speaking directly to their challenges and goals. 5️⃣ Y ou: End with a clear call-to-action that centers on their needs and next steps. When you follow these steps, you: ✅ Build credibility with meaningful insights. ✅ Deliver value that keeps your audience coming back. ✅ Turn attention into real opportunities. But don’t stop there. Level 2 is where the magic happens. 🔄 Build an automated workflow that: - Monitors who engages with your posts. - Qualifies them against your ICP. - Automatically enrolls them in a sequence with relevant, personalized follow-ups. This way, your posts don’t just engage - they actively feed your pipeline. And if you’re just starting out and don’t get much engagement yet? You can even monitor competitors’ post engagement to identify potential leads Result? Every interaction turns into an opportunity. Solution? Use M.O.N.E.Y. to connect, automate, and convert. Engagement doesn’t pay the bills