Accounts Payable Officer

About HealthShare Victoria

HSV was established on 1 January 2021 as a commercially oriented independent provider of supply chain, procurement and corporate shared services to Victoria’s public health sector. HSV’s purpose is to partner with Victoria’s public health services and suppliers to support better value for the public health sector and better outcomes for their patients.

Our focus is on the end-to-end supply chain needs of health services, including operating the State Supply Chain, to ensure Victoria’s public health services have access to goods that may be in higher demand or difficult to access. Under the Health Services Act 1988 (Vic), we administer compliance-related functions, and work with health services to assist them in meeting compliance and probity obligations.

The Opportunity

Reporting to Accounts Payable / Accounts Receivable Manager, the Accounts Payable Officer is responsible for completing every stage of the supplier invoice administration cycle whilst undertaking administration activities for the Accounts Payable team. The Accounts Payable Officer also addresses supplier and employee queries, performs supplier reconciliations and other duties as required.

Key Accountabilities Include, but not limited to:

• Process all supplier invoices accurately and in accordance with agreed key performance indicators.
• Ensure all trade invoices are actioned and scanned in KESTO when received by Accounts Payable.
• Review supplier invoices and match to goods receipted in Oracle in accordance with Accounts Payable procedures.
• Process price and quantity variances in accordance with Accounts Payable procedures.
• Ensure that all telephone and emails queries received from suppliers and internal stakeholders are addressed in a timely manner.
• Perform monthly supplier statement reconciliations to ensure data integrity of the sub-ledger.

What You Will Bring:

• Experience working in an Accounts Payable or finance/business administration role
• Oracle experience – preferable
• Excellent high-volume data entry skills
• Strong customer service/administrative skills and experience
• Strong written and verbal communication skills with the ability to engage with a broad range of stakeholders
• Current high-level working knowledge of, and intermediate to advanced skills in Microsoft Excel

What HSV can offer you:

• Salary packaging
• 4 weeks of annual leave plus 13 Accrued Days Off
• Annual Leave loading of 17.5%
• Flexible work arrangements
• Easter Tuesday public holiday

We're actively reviewing applications as they come in and selecting candidates for further consideration

A full position description can be found on the HSV Careers Page. To express your interest, please submit your CV via LinkedIn. We look forward to hearing from you!

HSV is an all-inclusive employer. Applications from Aboriginal and Torres Strait Islander peoples, people with disability, LGBTI and people from culturally diverse backgrounds are encouraged.

Probity checks are also conducted in the latter stages of the recruitment process.

Applicants requiring flexible working arrangements including part-time hours will be considered.