Administration Officer

About The Role

This role Contribute towards ensuring the quality of fingerprint service delivery by providing support in relation to fingerprint administrative duties and maintenance of 10-print fingerprint records.

As the successful applicant, some of your duties will include:

• Accurate data entry of casework and person details for the purpose of communicating results and recording 10-print fingerprint sets.
• Provide general administrative assistance, respond to customer enquiries, maintain office records and compile reports.
• Update and maintain record systems including the Law Enforcement Assistance Program (LEAP) and the National Automated Fingerprint Identification System (NAFIS) for management of 10-print fingerprint records.
• Liaise with police informants and other internal and external groups to provide information and assist with workflows.
• Ensure the integrity of fingerprint-related information on the LEAP and NAFIS databases.
• Compile documentation required to provide court statements of fingerprint evidence and attend in a timely manner to correspondence from informants and supervisors regarding court matters.
• Maintain records, filing systems and distribute documentation relevant to fingerprint casework.
  
  

Skills & Experience

As the successful applicant, you will have:

• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
• Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
• Proven organisational and problem-solving skills and the ability to undertake and complete competing activities within acceptable timeframes.
• Well-developed interpersonal skills, including the ability to communicate effectively with senior police members, external agencies, and other personnel.
• Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.
• An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
• A proven record of ethical behaviour and a commitment to the Victoria Police Code of Ethics and Conduct and the Organisational Values.
  
  

Requirements And Relevant Information

• Fixed Term VPS-2 Administration Officer position available to 18/09/2025
• Position is located at 31 Forensic Drive, Macleod, Victoria
• The successful candidate will be required to provide a DNA sample (buccal swab) for use in laboratory quality control procedures (elimination purposes only)
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  
  

How To Apply

Your application must include:

• Resume
• Completed application form - Application form is attached to the advertisement. You must respond to the questions in the application form and attach same for your submission to be complete.
  
  

Please Note: All applications will need to be submitted through the following platforms: Job Skills Exchange (JSE) or Careers.vic.gov.au website. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE).

Applications close midnight, Sunday 5th January 2025

For further information on this role contact: Carly Pritchard on 03 9450 3120 or via email carly.pritchard@police.vic.gov.au

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact the Recruitment team via email FORENSIC-RECRUIT-ESTAB-MGR@POLICE.VIC.GOV.AU

Victoria Police is a contemporary and agile workplace and support flexible working arrangements.

About Us

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps