Administration Support Officer

About The Role

The Firearm Prohibition Order Registry (FPOR) is responsible for the management and coordination of all Firearm Prohibition Orders (FPO) in Victoria. A Firearm Prohibition Order (FPO) is a discretionary order that can be made by the Chief Commissioner of Police (or their delegate) prohibiting a person from acquiring, possessing, carrying or using any firearm or firearm related item. The Firearm Prohibition Order Registry is also responsible for the training of delegates and investigators state-wide, and the implementation of relevant legislative changes into the organisation.

The Firearm Prohibition Order Registry is seeking a driven and dynamic person to fill the position of Administration Support Officer. The FPOR is a small team based within the Crime Command, Victoria Police. The FPOR reports directly to the Detective Inspector of Tasking and Coordination, Crime Command.

Key Stakeholders Include

• Victoria Police, Public Safety and Security Deputy Commissioner.
• Victoria Police, Crime Command Assistant Commissioner.
• Victoria Police Investigation and Response members.
• Legislated delegates from Inspector to Assistant Commissioner level.
• Independent Broad-Based Anti-Corruption Commission.
  
  

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your Duties Will Include

• Coordinating Victoria Police Firearm Prohibition Order (FPO) applications.
• Allocating FPO application to Victoria Police delegates for review and determination.
• Providing a secretariat service for the transmission of FPOs across Victoria Police.
• Providing high level reports weekly, monthly and quarterly to the Assistant Commissioner, Crime Command and the Deputy Commissioner, Public Safety and Security.
• Maintain multiple database/spreadsheets relating to FPO searches, seizures and charges.
• Manage documents as per legislation and policy.
  
  

About You

The successful candidate will ideally have the following skills and experience:

• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence and basic intelligence collection activities.
• Well-developed communication skills (written and oral), computer skills (including MS Office Suite) and highly developed interpersonal skills with a demonstrated ability to effectively liaise with staff at all levels including senior members of the organisation and external agencies.
• Ability to work autonomously and prioritise work with minimal supervision.
  
  

Further Information

• One (1) x full-time, ongoing position available.
• This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
• The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head. To achieve this, applicants must be an Australian Citizen.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.
  
  

Your Application Must Include

• Resume
• Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.
  
  

Applications close midnight, Monday 30 December 2024.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE).

For further information, please contact: Paree Vitagliano on (03) 9906 0518 or paree.vitagliano@police.vic.gov.au .

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps