Administrative Assistant

Name: CW Administrative Assistant

Type: Staffing

Start: 01/27/2025

End: 01/26/2026

Description:

Department: M&A Group

Job Category: Administrative

Job Title: CW Administrative Assistant

Duties: Junior Assistant Job Description

Location Melbourne | 12-month Contract, full time

The clients, Global Advisory & Markets, Corporate Advisory is seeking a Junior Assistant. As a Junior Assistant they will be responsible for providing extensive administrative support to approx 20 Junior Bankers at Analyst level.

This role works within a team of assistants supporting various bankers in the Melbourne and Sydney offices. The Junior Assistant will be provided with full training and ongoing support from their Team Supervisor during the engagement. However, there is an expectation that they will learn quickly and become self-sufficient. This is a demanding role which requires extensive support from a highly competent, proactive, motivated and organised individual.

As a division, our strategic objectives include:

To be the world's pre-eminent investment bank – trusted advisor, financier and risk manager for our clients on their most important transactions Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time Drive superior returns for our stakeholders Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

Skills: The duties of the role include:

Processing expense reports for bankers (using Concur) within strict deadlines Coordinating and scheduling of meetings and conference calls across multiple time zones Answering phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including:

Domestic and International flight and accommodation bookings

Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing coverage for EA colleagues during breaks and holidays

Hours of Work

Monday to Friday 9:00am to 5:30pm (1 hour lunch break). Flexibility outside these hours is essential.

Excellent Microsoft Outlook, Word, Excel skills, including fast and accurate keyboard skills Enjoy working with various technology systems (eg expenses, travel, in-house systems – training provided).

Able to manage competing time-sensitive priorities and tasks Demonstrates dependability and high attention to detail along with the ability to multi-task Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues The ability to maintain confidentiality, discretion, and professionalism at all times.

Friendly, polite and approachable with a can-do attitude with a willingness to help other members of the EA team.

Schedule:

Hours Per Week: 40.00

Hours Per Day: 8.00

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite