Executive Assistant

Play a key role directly supporting the Deputy Lord Mayor

Permanent Full-Time opportunity

$99,022 - $111,457 (based on skills & experience) + 11.5% Superannuation

We are the City of Melbourne, a city of possibility and place to be bold and inspirational.

Situated on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin nation, Melbourne has long been considered one of the world’s most liveable and prosperous cities and a thriving, successful example of multiculturalism and diversity.

At the heart of this is the City of Melbourne, a proud organisation positioned to excel as a leading capital city by delivering what matters most to those who work, live, study, visit and invest here.

Together we Make the Difference #teammelbourne

How this position will Make the Difference to City of Melbourne

The Office of the Lord Mayor operates in a dynamic and fast-paced environment characterised by a high volume of tasks, multiple concurrent projects, and pressing issues that require swift attention and resolution. This role demands exceptional adaptability and the ability to manage competing priorities effectively.

The position provides high level administrative support to the Deputy Lord Mayor (DLM). The Executive Assistant’s role is to enhance the effectiveness of the DLM and assist in ensuring the effective and efficient operation of the Office of the Lord Mayor through a range of business support and office management activities. A key requirement is that the Office of the Lord Mayor is managed and presented in a professional, efficient, confidential, tactful and helpful manner.

The incumbent completes all activities in a professional, efficient, confidential and courteous manner within a continuous improvement and service excellence environment. The position provides support across the organisation as directed. As an executive support level role, the incumbent has a leadership role in guiding and coaching the broader administrative team across the respective business area.

To view the PD please click the Apply link to be re-directed to our careers page.

What you will bring:

• Extensive experience in supporting senior executive level positions with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
• A relevant formal degree qualification and experience, or less formal education and substantial experience, with an ability to apply advanced clerical/administrative skills.
• Strong business acumen with a sound understanding of business priorities and the ability to pro-actively contribute to deliver outcomes with high level of professionalism and judgment.
• High level communication skills with the ability to communicate and liaise confidently and sensitively at all levels of the business.
• Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.
• A strong pro-active approach applying initiative to independently manage workflow and apply sound judgment in making decisions with limited direction.
• Sound technology skills across the full suite of programs, the ability to learn and adapt to new technology systems and actively educate and support other users.
• Extensive experience in developing, implementing and maintaining policies, systems and processes to drive efficiency across administrative functions whilst leading and educating others within a continuous improvement environment.

What we can offer you:

• Career/Self-Development Programs
• Paid Volunteer Leave
• Flexible working environment
• Wellbeing initiatives, Employee Assistance Program (EAP) and CoM Unity Employee Benefits

By joining our us you will become part of a progressive team who work in a constructive, diverse and inclusive blue culture working towards shaping the future of this city.

Together, we champion difference, celebrate achievement and recognise positive impact.

How to apply

As part of the online application form you are required to:

• Attach your resume
• Attach a cover letter addressing the Key Selection Criteria (maximum two pages)

Applications to be submitted by 11:45pm, Tuesday 10 December, 2024.

Please address your applications to: Sid Wynen - (Acting) Chief of Staff, Lord Mayor’s Office.

For any other queries about the role please contact: quetta.serradura@melbourne.vic.gov.au

For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy.

The City of Melbourne is a child safe organisation and has zero tolerance for child abuse. Some positions will require the incumbent to obtain and maintain a valid Working with Children Check. All employees will be subject to a safety screening process including a police check.

City of Melbourne is proud to be a workplace that champions diversity. Our commitment is for our people to be safe, included and supported so that they can be at their best. As an equal opportunity employer, we encourage applications from people regardless of their gender identity and expression, ethnicity, cultural background, sexual orientation, disability and age. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community.