Exhibit/Administration Officer

About The Role

The VPS2 Exhibit Management/Admin Officer – is responsible for providing a quality administration service to the FEMU/HMMU/FEDU.

They position is also responsible for ensuring Victoria Police Forensic Services Department is compliant with their legislative responsibilities regarding the retention, use,

and destruction of various evidence/exhibit types.

Note

• VPS2 staff to be rotated within FEMG as required.
• Full hands-on training will be provided.
  
  

As the successful applicant, some of your duties will include:

• Operate as an effective team member in FEMG and deliver a quality, timely and effective customer service, via telephone, email and counter service.
• Utilise and update information on the Victoria Police Law Enforcement Assistance Program (LEAP) database, and other sources as required.
• Undertake destruction, monitoring and retention activities related to various exhibits and evidence, in accordance with legislation.
• Receive, label, record, package, store and distribute exhibits/evidence.
• Perform destruction functions related to various types of exhibits/evidence.
• Assist in other areas of FEMG as required.
• Provide timely and accurate advice to internal and external stakeholders, clients and customers based on relevant regulations, policies, procedures and guidelines.
• Undertake data collection and analysis activities. Prepare routine correspondence, file notations and standard reports using a range of software applications.
• Record on computer, casework details, records and other details as required.
• Support the Forensic Services Department (FSD) Quality Management System, continuous improvement and planning processes through the identification, resolution and appropriate escalation of operational problems particularly relevant to the immediate work area.
• Maintain records, filing systems and distribute documentation relevant to exhibits.
• Present supportive evidence of fact in Courts of Law regarding exhibit tracking/management/destruction, as required.
  
  

Skills & Experience

As the successful applicant, you will have:

• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
• Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
• Proven organisational and problem-solving skills and the ability to undertake and complete a number of activities within acceptable timeframes.
• Well-developed communication and interpersonal skills including the ability to deal competently with senior police members, external agencies and other personnel.
• Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.
• An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
• A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police Code of Ethics and Conduct and the Organisational Values.
  
  

Requirements And Relevant Information

• Position is located at 31 Forensic drive Macleod, Victoria.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• The successful candidate will be required to provide a DNA sample (buccal swab) for use in laboratory quality control procedures (elimination purposes only).
• The incumbent will be required to complete the OHS requirements of the organisation, which may include local level training relating to equipment usage and Hazardous Chemicals.
• Possess a current Victorian Driver Licence and hold, or qualify within three (3) months, a White Class Driver Authority.
• At any point in time, the Department Head may arrange the FEMG staff to undergo drug and alcohol testing via Victoria Police Drug and Alcohol Testing Unit (DATU).
  
  

For your application to be considered, your application must include:

• Resume, and
• Completed application form – Application form is attached to the advertisement. You must respond to the questions in the application form and attach same for your submission to be complete.
  
  

Please Note: All applications will need to be submitted through the following platform: Job Skills Exchange (JSE) and careers.vic.gov.au website. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE).

Applications close midnight, Sunday 5 th January 2025.

For further information on this role please contact Daniel Sein via email Daniel.sein@police.vic.gov.au or 03 9450-3493.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact the Recruitment team via email FORENSIC-RECRUIT-ESTAB-MGR@POLICE.VIC.GOV.AU

Victoria Police is a contemporary and agile workplace and support flexible working arrangements.

About Us

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps