We are a leading global law firm with over 150 years' experience in delivering high-profile work that matters to our clients. We advise many of the largest and most ambitious organisations across all major regions of the globe.
At Herbert Smith Freehills we recognise that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people. Our ambition is to help you achieve your goals.
The role:
As our firm continues to grow, we are looking for expressions of interest from experienced Legal Assistants and Professional Services Personal Assistants and Secretaries who are looking to build a long-lasting and rewarding career within legal support.
Our Legal Assistants are an integral part of our firm, assisting in the smooth running of our practice groups and ensuring our lawyers perform at the highest level.
As a Legal Assistant you will work full-time, Monday to Friday, 9:00 am to 5:30 pm.
Key responsibilities:
As a Legal Assistant in our legal support team, your day could involve:
Planning for and delivering high quality, accurate work whilst managing deadlines and competing priorities.
Managing the billing process for your direct team including clients with specific billing requirements.
Organising national and international travel.
Assisting partners and lawyers with client and cost reporting requirements.
Managing Partners internal and external appointments with appropriate meeting lead times including travel and diary management.
Assisting with meeting preparation and the coordination of post meeting actions.
Skills & experience:
We are seeking expressions of interest from candidates who demonstrate:
A minimum of 18-months experience as a legal secretary or professional services secretary.
Sound knowledge of Microsoft Office (including Teams).
Impeccable attention to detail.
Experience in using legal billing system and client management program (Aderant desirable).
Strong organisational and time management skills with the ability to think ahead.
Ability to multi-task and prioritise competing demands from multiple stakeholders.
Good written and verbal communication skills.
What you can expect from us:
We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click here.
Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
Applications:
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
Please register your interest in joining our firm as an Legal Assistant via applying for this advertisement.
Office closure: Our offices will be closed from Tuesday, 24 December 2024 and reopen on Monday, 6 January 2025.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Administrative and Support Services
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