Legal Assistant - Property & Projects

• Permanent full-time position
• Hybrid and flexible working; WFH and from modern, open plan offices. We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment
• Learning and career development programs for all roles and levels
• Flexible leave options and up to 26 weeks paid parental leave
• Free daily breakfast, office drinks and social events
• Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm
  
  

Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits

About The Role And Team

We have a new opportunity for an experienced Legal Assistant to join our growing Property & Projects team in our Melbourne office.

In this role you will provide administrative support to partners and lawyers within our real estate law practice. We are looking for a career focussed legal assistant who is passionate about providing a great service to our lawyers and clients.

The successful candidate will be responsible for:

• attending to and assisting lawyers with settlements;
• telephone handling for the team;
• calendar management and booking of meetings, travel and accommodation;
• general accounts work including month end billing, preparation of trust receipts and cheque forms;
• managing client file maintenance for the team, including file opening, conflict searches and closing files;
• conducting searches (e.g. company, title, property certificates);
• coordinating incoming and outgoing correspondence;
• maintaining Partners’/Lawyers’ contacts in our firm CRM InterAction, including assisting with list management on their behalf for events and communications;
• liaising with internal and external stakeholders;
• helping to organise team presentations and events;
• assisting other legal assistants as required; and
• other ad-hoc administration duties as needed.
  
  

About You

You will ideally have the following skills and experience:

• a minimum of 1 year of legal assistant experience within a law firm;
• You will have experience supporting fee-earners in a property law practice;
• excellent communication skills;
• strong organisational / time management skills;
• strong attention to detail;
• ability to work under pressure and manage a high-volume workload, as needed;
• a strong ability to prioritise and meet deadlines; and
• experience using Filesite (iManage), Aderant ,PEXA and Duties Online is preferred.
  
  

About Us

Hall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1150 people, including over 145 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Hear from our people about what it’s like to work at HW: bit.ly/HWpeople

Some of our recent awards and citations include:

• Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
• Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards
• Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024
• Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
• Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards
  
  

We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks .

We are also renowned for Smarter Law , which means we look beyond the status quo to think differently and find solutions that are better, faster and cheaper. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.

We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website.

Apply now

Let’s connect. Click apply to submit your application.

At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at kim.chalmers@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.