Facility manager

Company Description

About the European Climate Foundation

The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the development of a net-zero emission society at the national, European and global level.

We support over 500 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world. The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change.

We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.

Position

The ECF is a dynamic organisation that has grown rapidly in recent years, expanding its presence to different offices across Europe (The Hague, Brussels, Paris, Berlin, London, Madrid, Warsaw...). As we expand, we are seeking a talented and motivated Facility Manager to join our team and play a crucial role in ensuring our offices run efficiently and effectively.

The Facility Manager will coordinate the Office Managers team, serve as the main focal point for office-related issues, and ensure smooth communication across the different locations. This role will oversee office budgets, support facility operations, and act as a key contact for our travel agency.

In addition, the Facility Manager will play an essential role in supporting procurement processes. This includes assisting requestors with the procurement of key suppliers, ensuring compliance with procurement policies, and upholding tendering processes when applicable. The role is central to fostering professional procurement practices while maintaining a primary focus on facility management and operational excellence.

Key Responsibilities

• Building Management: Overseeing all building-related needs, ensuring a safe, comfortable, and productive work environment for our team members in multiple locations.
• Team Leadership: Leading and mentoring a team of Office Managers across various locations, fostering a collaborative and efficient working environment.
• Policy Implementation: Drafting and ensuring the implementation of Environmental, Health, and Safety policies across our offices to comply with local regulations, staying up-to-date with legislative changes, and proactively mitigating risks.
• Office Moves: Coordinating and leading potential office moves or expansions, working closely with Office Managers to facilitate seamless transitions.
• Travel Agency Coordination: Acting as the primary point of contact for our travel agency, managing escalations, optimising processes, and ensuring quality service delivery for travel-related needs.
• Budget Management: Managing and optimising the offices' budgets, ensuring cost-effective facility operations while maintaining high standards.
• Insurance and Contracts: Handling insurance policies and services contracts related to office facilities, negotiating terms, and ensuring compliance.
• Procurement Support:
  
  
  

oSupporting requestors in the procurement of key suppliers, particularly those involving significant financial volumes.

oAssisting in the implementation and compliance of procurement policies, including ensuring proper storage of documentation and adherence to tendering processes when thresholds are reached.

oEncouraging best practices and helping standardise procurement processes within the organisation.

• Continuous Improvement: Identifying opportunities for process improvement, cost savings, and sustainability initiatives to enhance our organisation's overall performance.
  
  
  

Requirements

• Bachelor's degree in Facilities Management, Business Administration, or a related field.
• Proven experience (5+ years) in facility management, with exposure to procurement responsibilities, preferably in a multi-location and international setting.
• Strong leadership skills with the ability to inspire and manage a diverse team.
• Familiarity with procurement processes, including vendor evaluation, compliance with policies, and tendering requirements, is an asset.
• Good knowledge of environmental, health, and safety regulations across multiple European countries is a plus.
• Experience managing travel agency relationships or travel processes is an advantage.
• Excellent negotiation and vendor management skills.
• Strong problem-solving abilities and a proactive approach to facility-related challenges.
• Good communication skills, both written and verbal, with fluency in English; additional European languages are advantageous.
• Ability to travel to various European locations as needed.
• Analytical mindset with strong organisational skills.
• Dynamic and entrepreneurial, with a constructive state of mind.
• A strong interest in climate and the environment.
  
  
  

Other information

What we offer

• The unique opportunity to work as part of a highly dynamic, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• A flexible work environment and a space to develop and challenge yourself.
• Be part of a collaborative team committed to excellence and innovation.
• Opportunity for professional growth and development.
• Open ended contract
• Location: Brussels, The Hague or Paris can be an option.
• Start Date: As soon as possible.
• How to apply? Please upload your CV and a short cover letter (both in English) explaining your motivation.