Financial Controller Assistant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties And Responsibilities

Financial Management, analysis and controls:

• Execute internal Procure to Pay controls related to Purchase Requisitions, Purchase Orders, and Receipts
• Execute internal Order to Cash controls related to Service Planning, Proposals, Uploads and Billing;
• Assist in the review of Revenue and Expense monitoring for Services;
• Evaluate and maintain solid Audit trails by maintaining up to date financial records and files;
• Assist in conducting specific analysis in support of the management and stakeholders, and provide recommendations;
  
  

Business process improvement:

• Assist in the design, implementation, standardisation and improvement of financial planning and reporting processes using automated tools ranging from Excel to Enterprise Resource Planning (ERP) which contribute to: financial planning, budgeting,
• revenue and expense management;
• Apply Internal Control requirements that support analysis exercises and testing and make recommendations on enhancing controls;
• Assist in the creation and maintenance of accurate internal control documentation in line with existing organisational rules, regulations and standards;
  
  

Stakeholder relationship management:

• Provides support to other stakeholders working in the Service Provision;
• Maintain close relationships with other financial departments, as well as the Chief Operating Office and Acquisition Directorate;
• Identifies the communications and relationship needs of stakeholder groups;
• Translates communications/stakeholder engagement strategies into specific activities and deliverables;
• Supports business decision-making processes as needed;
  
  

International Public Sector Financial Frameworks:

• Develop and maintain good knowledge of financial operations;
• Understand IPSAS and accruals accounting, and their application in NCIA;
  
  

Additional duties for this post:

• Other duties depending on priorities provided by management.
• Deputise for higher grade staff, if required.
  
  

Essential Skills And Experience

• Understanding of accounting standards (IPSAS or IFRS/IAS);
• Demonstrate skills and experience Financial Management, budgeting and control;
• Experience and ability to perform analysis and reporting;
• Advanced experience in Microsoft Office including Excel, Word, PowerPoint;
• Knowledge and experience with Enterprise Resource Planning (ERP) Systems and Business intelligence tools;
• Proven ability to communicate effectively, orally and in writing;
• Working effectively in team.
  
  

Education

• Higher vocational training in a relevant discipline (such as Business Administration, Finance or Management Accounting) with 2 years post-related experience. Or exceptionally, the lack of a degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 4 years extensive and progressive expertise in duties related to the function of the post;
  
  

Working Location

• Braine-l’Alleud, Belgium
  
  

Working Policy

• On-Site
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.