Internal Auditor

Primary Location

Belgium-Brussels

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

12-Jan-2025, 11:59:00 PM

Salary (Pay Basis)

7,540.44

Grade

NATO Grade G17

“PENDING BUDGET APPROVAL”

• SUMMARY
  
  
  

The Internal Oversight Service (IOS) is an Independent Office within the International Staff (IS). It reports directly to the Secretary General’s Private Office. Its functional perimeter covers internal audit, risk management, ethics, investigation, and may also include other management advisory support activities.

Under the supervision of the Head, Internal Audit , the Internal Auditor is responsible for participating and, at times, leading internal audit activities that aim at enhancing the organization's governance and operations, in terms of compliance, effectiveness, efficiency, and resilience. With a view to supporting the translation of audit activities into concrete improvements for the Organization, the Internal Auditor also actively participates in the follow-up of the action plans defined by management in response to prior audit activities.

Furthermore, the Internal Auditor contributes to the development of professional practices within IOS, including in terms of innovative use of technology, and in the sharing of relevant knowledge, tools and techniques across IOS, and beyond. The Internal Auditor may also be called upon participating in other activities such as being the focal point for certain issues within IOS (e.g. budget officer or security officer).

• QUALIFICATIONS AND EXPERIENCE ESSENTIAL
  
  
  

The incumbent must:

• possess a university degree or an equivalent level of qualification from an institute of recognised standing, preferably in the area of management, business administration, finance, economics or information technology;
• have at least 5 years of relevant professional experience relating to internal and/or external auditing;
• have experience in leading internal audit assignments;
• have a strong knowledge of international auditing standards such as those promulgated by the Institute of Internal Auditors (IIA);
• hold a professional audit certification such as a Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Chartered Accountant (CA or ACCA), Certified Information Systems Auditor (CISA), Certified Government Auditing Professional (CGAP) or equivalent;
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one and I (“Beginner”) in the other;
• be able to travel, including in areas involving substantial security risks, and be willing to work outside normal office hours, as needed.
  
  
  

DESIRABLE

The following would be considered an advantage:

• a Master’s degree, or an equivalent level of qualification, in the areas of management, business administration, finance, economics or information technology;
• substantial experience at the international level, preferably in an international organization;
• experience in the use of TeamMate+ or another audit management software;
• experience in developing data analytics dashboards through software such as Microsoft Power BI;
• experience in the audit of IT-related topics such as IT governance, Information Security, etc.
• MAIN ACCOUNTABILITIES
  
  
  

Project Management

Participate in audit assurance and advisory activities, i.e. contributing to risk assessment, audit procedures’ design, and executing assigned tasks with significant autonomy, in adherence with the international standards for internal auditing, NATO IS’ Internal Audit Charter, as well as IOS’ standard operating procedures relating to Internal Audit.

Prepare detailed working papers, draft sections of audit reports, and ensure clear and adequately substantiated findings. When leading an audit, either as a single auditor or leading a small team, the Internal Auditor is responsible to the Head, Internal Audit for the entire process: In this case, assign tasks within the team (as applicable), consolidate inputs, and timely deliver planning documents and draft audit reports —or other relevant outputs.

In the context of the delivery of audit assurance and advisory activities, this role entails occasional travel to other locations, including potentially to duty stations involving substantial security risks.

Knowledge Management

Contribute to the maintenance of proper records for the Internal Audit team, by adequately documenting audit assignments and other professional contributions, and storing relevant documents in an organized manner into relevant repositories. Contribute to the continuous improvement of internal audit procedures and templates (e.g. the standard operating procedures pertaining to Internal Audit). Contribute to peer-to-peer development through the proactive transfer of techniques, professional documentation, and know-how to other members of the Internal Audit team, as applicable.

Stakeholder Management

Familiarise with priorities and issues dealt with by supervisory bodies and committees of NATO IS and take these into account, as appropriate, in the audits’ planning and execution. Establish trustful and effective relations with the management and staff of audited entities to ensure their constructive involvement in the audit process. To this aim, use tact and diplomacy in communications. Thoroughly explain and exchange on draft findings of audit reports with primary stakeholders, towards ensuring a shared understanding of audit findings, to the fullest extent possible. Support the management and staff of audited entities in the identification of solutions to the issues raised in audit reports. Actively and regularly follow up with relevant auditees on the status of action plans addressing prior audit findings still pending implementation.

Expertise Development

Ensure continuous professional development of own internal audit skills, knowledge of NATO entities and activities, organizational systems, as well as technical tools supporting internal audit activities (including in such areas as data analytics, and artificial intelligence). Fulfil requirements for the maintenance of relevant professional certifications over time.

Information Management

Maintain confidentiality in line with applicable NATO standards, and IIA principles. Internally, proactively share information of relevance with the Internal Audit team, or the entire IOS, as applicable. Identify information from audit reports, or other outputs of audit activities that may be valuable to an audience beyond the auditees, and make proposals to the Head, Internal Audit regarding what stakeholders may benefit, and how to share.

People Management

Be an effective, respectful and empathetic leader when acting as an assignment team leader, and/or when required to supervise the work of a temporary staff, intern or contractor.

Perform any other duty as assigned.

• INTERRELATIONSHIPS
  
  
  

The Internal Auditor reports to the Head, Internal Audit and interacts as required with:

• relevant stakeholders at managerial and operational levels throughout NATO IS, in the context of assigned internal audit activities, and for the follow-up of past audits’ action plans;
• the internal auditors of other NATO bodies; and
• the NATO external auditors (IBAN).
  
  
  

Direct reports: N/a 1

Indirect reports: N/a

[1] While the Internal Auditor may be called upon supervising other IOS colleagues on a work-assignment basis, this supervision is limited, merely functional and ceases upon the completion of the assignment.

• COMPETENCIES
  
  
  

The incumbent must demonstrate:

• Analytical Thinking: Sees multiple relationships;
• Achievement: Works to meet standards;
• Clarity and Accuracy: Checks own work;
• Conceptual Thinking: Applies learned concepts;
• Customer Service Orientation: Takes personal responsibility for correcting problems;
• Empathy: Is open to others' perspectives;
• Impact and Influence: Takes multiple actions to persuade;
• Initiative: Is decisive in a time-sensitive situation;
• Teamwork: Solicits inputs and encourages others.
  
  
  

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

Contract clause applicable:

In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.

The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

• USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
  
  
  

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal ( link );
• For all other applications: www.nato.int/recruitment
  
  
  

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

• ADDITIONAL INFORMATION
  
  
  

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website . Detailed data is available under the Salary and Benefits tab.