Junior Project Manager

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties And Responsibilities

Under the direction of Head Project Management Office, they will perform duties such as the following:

• The planning, implementation and management of assigned projects in accordance with the appropriate NATO regulations and NCI Agency project management policies and procedures;
• Execution of the necessary Quality Assurance functions essential to the successful delivery of capability and services;
• Taking responsibility for understanding client requirements, collecting data, delivering analysis and problem resolution.
• Delivering projects within defined Time, Cost and Quality tolerances;
• The identification, planning and allocation of resources to meet project milestones and/or initiating corrective actions when necessary;
• Supervising (directly or as part of a matrix environment) teams and individuals (project team members);
• Ensuring that realistic project plans are maintained and regular and accurate communications are provided to stakeholders;
• Participating in other project management related activities;
• Undertaking relevant technical support activities;
• Supporting PM-related activities, as required;
• Assist in project coordination: Help the in organizing, planning, and executing various work packages (WPs) within the project.
• Maintain documentation: Ensure that all documentation, including project plans, reports, and meeting minutes, are up-todate and properly organized.
• Track project progress: Monitor the progress of different WPs and provide bi-weekly updates, including progress indicators, risks, and opportunities.
• Coordinate communication: Facilitate communication between different WP and project teams and stakeholders, ensuring that information is shared promptly and accurately.
• Track the drafting of reports: Help in the tracking of the delivery of highlight reports, short articles, post-event summaries, and postexercise reports as required by the project guidelines.
• Coordinate deliverable dissemination: Manage the dissemination of final products, requiring the consent of the project sponsor as needed.
• Support risk management: Assist the project manager in identifying, assessing, and mitigating risks associated with the project.
• Schedule management: Help monitor and update the project schedule, ensuring that milestones and deadlines are met.
• Quality control: Support in ensuring that all deliverables adhere to established reporting & quality standards and project requirements.
• Performing other duties as may be required
  
  

Essential Skills And Experience

• A recognised formal Project Management qualification, such as PRINCE 2 Practitioner / Project Management Professional (PMP).
• The lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain;
• Recent extensive Project Management experience (at least three years) in a large scale IT organization
• Experience within the public sector or international organizations;
• Knowledge and experience in modern approaches and technologies relevant to the work
• Proven ability to communicate effectively orally, using tact and diplomacy, and in writing with good briefing skills
• Practical knowledge and experience in Project Management tooling and automation (e.g., Service Now, Enterprise Resource Planning and other collaboration tools such as Sharepoint);
• Practical knowledge and experience with Portfolio and Programme Management and associated best practices (e.g. MoP, MSP) would be beneficial;
• Knowledge of NATO or national governmental acquisition policy and procurement procedures;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.
  
  

Education

• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 6 years post-related experience
  
  

Working Location

• Brussels, Belgium
  
  

Working Policy

• On-Site
  
  

Travel

• Occasional travel between other location (The Hague and within Belgium) is expected.
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.