Materials Controller M/F (MatCon)

Purpose of the position

• Control of the aircraft spare parts provisioning by the contracted pool provider and contracted maintenance organisation.
• Control Air Belgium owned inventory of acquired spare parts, material and equipment.
• Protect Air Belgium best interest in aircraft material provisioning and storage.

Main Activities and Responsibilities

Material Provisioning & Inventory Management

• Ensure smooth coordination of material provisioning with contracted providers, adhering to agreed procedures.
• Oversee the supply of critical parts, prioritising cost-effectiveness for urgent orders like AOG and Critical A.
• Minimise rental costs by closely monitoring parts loans and consignment stock.
• Supervise stock levels of aircraft parts and tools; manage inventory counts and liaise with finance on related invoicing.
• Define, maintain, and monitor Fly Away Kits to ensure they are strategically located and properly stocked.

Warranty & Standards Compliance

• Ensure warranty cases are processed efficiently by Contracted Maintenance and Pool Providers.
• Keep detailed records of standard differences between delivered and returned parts to support commercial negotiations.
• Review and approve or reject requests to upgrade Pool Parts standards, ensuring they align with operational needs.
• Verify additional costs for abnormal wear and tear, approving or contesting charges as appropriate.

Procurement & Special Projects

• Assess material proposals from brokers and uncontracted providers to ensure value for the company.
• Coordinate with the Maintenance Planner to procure materials for Base Maintenance checks, overseeing preparation and shipment.
• Organise and manage the sale of surplus materials to maximize company benefit.
• Procure specialised materials for projects as needed.

Logistics & Coordination

• Optimise the balance between cost and service in material transport logistics.
• Address and resolve any discrepancies or issues with involved parties, ensuring smooth operations.

Quality & Operational Performance

• Identify and report deficiencies, facilitating corrective actions to enhance overall quality.
• Consistently seek ways to improve service delivery and operational efficiency.
• Monitor and support the achievement of departmental KPIs, including fleet dispatch reliability, by evaluating supplier performance in terms of cost, quality, and service levels.

Financial Responsibilities

• Ensure all financial documentation, including invoices and receipts, is accurately maintained and easily accessible.

Profile Requirements

Self-behaviour

• Comply with local, national legislation and health & safety standards.
• Comply with Company policies, values, and auditor’s code of ethics.
• Report to hierarchy any hazards, non-compliance, and risks whether to customers, employees or to the company.
• Display a positive, open, and cooperative attitude to facilitate a good working relationship with all parties involved while maintaining a critical and analytical mindset.

Education Requirements and qualifications

• Secondary School (or equivalent) with technical orientation.
• Strong interest in aviation.
• Fluent technical and conversational English both written and spoken, conversational French and Dutch.
• Experience in EASA Part145 environment, and components acceptance is an asset.
• Pronounced sense of responsibility and organisation
• To maintain a professional office environment with due regard to confidentiality and security of aircraft data
• Strong computer literacy, good administration skills, familiar with MS office and e-mail system
• Willing to work in shifts
• Ability to work with detailed information in a structured fashion
• Good organisational skills, rigorous, precise, well organized to keep overview on projects, set priorities
• Ability to work independently, sense of urgency, take/prepare decisions
• Strong teamwork background
• Excellent communication and negotiations skills