Project Coordinator

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

The NATO Chief Information Officer (CIO) brings Information and Communications Technology (ICT) coherence across NATO Enterprise’s civil and military bodies. The NATO CIO is empowered to realize the Allies’ vision for the NATO Enterprise, is accountable to the Secretary General and is responsible for the development of Enterprise directives and advice on the acquisition and use of information technologies and services. The NATO CIO provides Enterprise oversight on cybersecurity issues, and, in close coordination with all relevant NATO civil and military bodies, works towards the continual improvement of the cyber hygiene and cybersecurity posture in the NATO Enterprise.

The Office of the NATO CIO (OCIO) has both civil and military budgets allocated to enable the NATO CIO and the Office to discharge the responsibilities above. The two budgets are managed by the OCIO Financial Team.

They will support the OCIO Financial Team for efficiently handling a wide range of administrative and organizational support duties (such as budget/financial, project management, etc.) in order to ensure the smooth operation of the Office

Role Duties And Responsibilities

• Support the OCIO Financial Team to lead the budget execution, financial planning, reporting and coordination, inside the office and between the OCIO and its stakeholders;
• Support the OCIO Financial Team in reviewing, tracking, and processing timesheets
• and invoices for the OCIO BO approval;
• Support the OCIO Financial Team in preparing draft reports on financial related meetings and on the analysis of the planning and execution of the OCIO budgets;
• Support the OCIO Financial Team in executing its Project Management functions across all OCIO projects and initiatives;
• Support the OCIO Financial Team in identifying and solving budget execution problems;
• Perform any other tasks as directed by the members of the OCIO Financial Team, under the supervision of Budget/Administrative Officer.
  
  

Essential Skills And Experience

• At least 3 years of professional experience in Enterprise or large international
• organization environments
• Extensive knowledge of Microsoft Office (in particular Excel) and PowerBI
• The ability to draft clear and concise reports and briefings, in particular related to financial matters
• Knowledge of the concepts, principles and practices of accounting
• Ability to interpret financial information to drive improvements in performance
• Experience in detailed analysis of data
• Experience in Project Management
  
  

Desirable Skills And Experience

• Experience within NATO or an international organisation or enterprise
• Knowledge of NATO Financial Regulations
• Experience with operation of automated budget and accounting systems (ERP types)
  
  

Education

• A degree from a university or establishment of similar standing
  
  

Working Location

• Brussels, Belgium
  
  

Working Policy

• On-Site
  
  

Travel

• Some travel to other NATO sites may be required
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.