Senior Event Project Manager

Description

Are you passionate about event delivery in excellence?

Are you interested in leading ambitious EU projects on cutting-edge topics?

Are you eager to join a resourceful Events Team driving change for its clients?

Then, share with us your application and join ICF Next Events Team.

Job Description

ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union. We are looking for a creative and dynamic team player to fill the position of Senior Event Project Manager. The ideal candidate has an excellent knowledge of event management as well as strong project management skills; undertakes the full coordination and delivery of complex and large-scale event projects with a strong communication element; delivers physical, hybrid and online events in a qualitative and timely manner; oversees and monitors financially large-scale event projects; is commercial-minded and solution-oriented; leads and manages project teams of event managers and other experts; contributes to the preparation of offers for EC FWCs tenders related to events.

Why ICF NEXT?

ICF Next is one of Europe’s leading integrated communication agencies, specializing in large-scale campaigns for clients across the European Union. With over thirty years of experience, we excel in guiding EU institutions and related organizations through complex communication challenges. To learn more about ICF NEXT and find your ‘Resonance’, click here.

Responsibilities

• Planning and delivery of medium/ large-scale high level event projects for the EU Institutions
• Coordination and management of medium and large-size event projects from A to Z
• Ideas and suggestions for enhanced, connected experiences to audience and stakeholders
• Event concept and format ideas generation and design
• Daily contact with clients (EU Institutions)
• Strong and efficient project management skills
• Client point of contact (PoC) throughout the project ensuring quality delivery and control and sound financial management
• Budget management, monitoring and optimisation
• Coordination with internal creative and production teams involved in event projects
• Coordination with service providers, suppliers and network of local partners
• Day-to-day supervision of project tasks
• Quality control, time, change and resources management of projects
• Sustainable, innovative and inclusive event services
• Preparation of technical and financial offers and contribution to event-related tender offers.
  
  

Requirements

• From 6 to 8 years’ experience in event organisation and management in a communication environment, preferably for the EU Institutions and the European Commission. Experience in event organisation and delivery in more than 3 countries is considered an asset
• From 3 to 5 years’ experience in project delivery, quality control, conflict resolution and managing a project implementation team
• Excellent communication, organisational and planning skills
• Strong project and time management skills (Prince 2 or PM2 certification will be considered an asset)
• Proven organisation and delivery of complex, medium and large-scale online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with communication elements and networking and exhibition activities, running in parallel, during preparation and implementation
• Good overview of online registration, conferencing and engagement tools and platforms (like Zoom, Teams, Webex, Interactio, Hopin, Sli.do, etc.)
• Knowledge of the EU market and ability to identify and contract event logistics suppliers and venues in Belgium and other EU countries
• Ability to work on the preparation of offers for Request for Services and Tenders/Bids
• Excellent knowledge of English and French (any other language i.e. German or Spanish will be considered an asset)
• Focus on cost-efficient, novel, inclusive, gender-balanced and sustainable event services
• Basic knowledge of registration tools like CVENT, Swoogo and B2Match is also an asset
• Ability to operate and use corporate project management tool
• Extensive understanding of Artificial Intelligence (AI) and its applications in event organisation and use of internal, corporate tools.
• University degree.
  
  

#Indeed

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Brussels, Belgium (BE75)