Staff Assistant (Administration)

Apply before January 5th 2025!

Post Context/Post Summary

Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports the Supreme Allied Commander Europe (SACEUR) in fulfilling his terms of reference, as directed by the North Atlantic Council.

The Staff and Workflow Management Section (SWM) is the centralized ‘control room’ for the management of all Command Group taskers.

The Administrative Assistant is responsible for all administrative requirements of the Section as well as the preparation of all hard copy packages for the Command Group.

Principal Duties

1. Provide administrative support to the Staffing and Workflow Management (SWM).
2. Ensure that all electronic workflow packages for submission to Command Group (CG) are correctly completed (markings, formatting, numbering) and all relevant documents are attached.
3. Prepare all workflow packages in suitable format, usually hard copy, for CG.
4. Ensure all relevant documents to workflow packages are available for CG.
5. Coordinate with the action officers to get all the information needed to finalise the products.

Essential Qualifications

1. Professional experience in a clerical/administrative role in an office setting. Possess first-rate writing and editing skills.
2. Be proficient with IKM tools and software (e.g. MS Excel, Work, Outlook and PowerPoint).
3. Possess sound organizational and communications skills.

NATO Grade: 10

Basic Monthly Salary: 4,565.36€, tax free