Sie werden mit Aufgaben im Büro überschwemmt. Wie gehen Sie effektiv mit Unterbrechungen und unerwarteten Aufgaben um?

Bill Gates once said, "I choose a lazy person to do a hard job, because a lazy person will find an easy way to do it." Hilarious, but true. If you find yourself overwhelmed with what's on your desk, ask a colleague to help you find a starting point.

In such situations, what I always do is to have a priority list of things that are urgent and important. These tasks are ordered and done according to priority. I also box tasks into time slots and adhere to the allotted time per task. Ask for help from my team members when needed.

Every morning when I come into work, I say my quick hellos to get the social aspect done, I make a cup of tea put my headphones on and take 20 minutes to read through emails and complete some of my LinkedIn learnings! After the 20 minutes, I grab my focus planner and look through my goals and write my notes for the day. This allows me to get a focused start on my day with minimal interruptions.

1. Make a to-do list and rank the tasks by the urgency and importance of each. Give higher priority to the more important tasks that need to be done first. 2. Use a "stop doing" list: Spot the tasks that are not essential or can be delegated and no longer do them so that more important ones are given time. 3. Focusing on one thing at a time instead of dividing one's attention through several tasks is of paramount importance due to the fact that multitasking is a lie that mainly leads to the deterioration of the health of the mind and body. 4. Time-blocking: Plan interrupted times for tasks, so that no one can disturb you and notify your colleagues about your schedule so that they know when not to disturb you.

I found that using the calendar blocking method was highly effective. Apply this strategy to designate specific time slots for focused work and minimize interruptions. By setting clear boundaries and prioritizing tasks, you can better manage your schedule. Additionally, communicate your availability to colleagues and incorporate buffer periods to handle any unexpected issues, keeping your workflow organized and efficient.

Uma maneira inteligente de gerenciar interrupções de forma gentil quando estamos atolados de trabalho é definir horários específicos para tratar de questões e comunicar isso claramente à equipe. Explicar a importância de manter o foco durante períodos críticos e pedir que questões não urgentes sejam guardadas para esses horários pode ser muito eficaz. Além disso, usar ferramentas de comunicação para registrar dúvidas e pedidos ajuda a organizar e priorizar respostas sem quebrar o fluxo de trabalho.

When someone approaches you with a "quick question" that threatens to derail your focus, it's crucial to manage these interruptions effectively. Politely explain that you're in the middle of something and schedule a specific time to address their concern. By doing so, you respect both your time and theirs. Additionally, consider setting aside 'interruption blocks' in your schedule—designated times when you're available for questions and unexpected issues. This allows you to control when you deal with interruptions, rather than letting them control you.

Il est parfois difficile de gérer les interruptions et de demander à la personne d'attendre. En revanche, bien fixer ses objectifs quotidiens et ne pas hésiter à prendre 5 secondes pour noter où l'on s'est arrêté ( et enregistrer ses documents) avant de répondre aux questions peut vraiment aider à reprendre le fil.

I can count on a detective needing a file before they have to be in court. I usually create a stopping point, or make a post it note to help remind me of what I was in the middle of and handle the situation. if the situation allows me to complete the task I am working on then I make a post it note of the urgent matter so that when I am finished I can quickly handle the unexpected issue.

If this ever happens I just ask them to let me finish my thought and jot down what other details i need to complete the task. It can be a quick note or typing it into my OneNote daily calendar. I understand sometimes these “quick questions” sometime time into something that does need to be handled immediately.

A boa comunicação envolve transmitir informações de forma direta e compreensível, evitando ambiguidades e mal-entendidos. Isso inclui usar uma linguagem simples, ser conciso e específico, e garantir que a mensagem seja adaptada ao público-alvo. Uma comunicação clara melhora a eficiência, a colaboração e a tomada de decisões, além de reduzir erros e aumentar a produtividade.

Avoir la capacité de communiquer sur la faisabilité des tâches imprévues ou leur impact sur votre travail en cours est primordial auprès de votre équipe et/ou de vos clients. Savoir évaluer votre capacité à accomplir les tâches qui vous incombent dans le temps imparti est important pour vous permettre de communiquer rapidement et de négocier ou modifier les délais d'exécution.

Clear communication is essential when overwhelmed with tasks. If an unexpected duty arises, inform your team or supervisor about its impact on your current responsibilities. Be honest about your capacity and negotiate deadlines if needed. Effective communication ensures everyone is aligned and helps prevent misunderstandings, leading to fewer interruptions and a more manageable workload. Prioritize tasks, delegate when possible, and keep your team updated to maintain productivity and avoid last-minute surprises.

Sometimes we tend to take on more than we can handle. Asking for help doesn’t mean you don’t know how to do your job it shows you know when to delegate some of your tasks, which leads to everything getting completed in a timely manner

"Usar a tecnologia a seu favor" no trabalho significa aproveitar ferramentas e recursos digitais para aumentar a eficiência, melhorar a comunicação, automatizar tarefas repetitivas e facilitar a organização e a análise de dados, resultando em maior produtividade e tomada de decisões mais informadas.

Leverage technology to enhance productivity by using task management software to track responsibilities and deadlines. Set reminders and utilize 'do not disturb' features during focused work sessions. Employ email filters and automated responses to manage expectations and inform others of your availability. This approach helps streamline your workflow and minimize disruptions.

Un des aspect les plus important : savoir se couper des notifications diverses, appels, Emails et messages indésirables afin d'avoir des plages de travail et de concentration optimisées.

Eu incluiria dividir as tarefas de acordo com a facilidade que cada membro tem de realizá-las dentro do processo, para reduzir o tempo e ter resultados mais positivos.

Son acciones imprescindibles para no abrumarte y fallar en las tareas que se van acumulando en ciertos momentos de la jornada laboral. Asistencia muy valorada.

Empowering delegates by giving them decision-making authority and showing trust in their abilities is key. While offering support and guidance when needed, it's important to avoid micromanaging to allow team members to grow. Monitoring progress helps ensure the task stays on track, and providing feedback acknowledges their efforts. Finally, reviewing the outcomes allows for reflection on what went well and what could be improved, making future delegations more efficient and building a more capable team. This human-centric approach not only manages unexpected duties effectively but also fosters a supportive and empowering work environment.

I often wonder why hiring managers decide to recruit employees and then fail to trust them to do the job. More often than not, I found that when you allow people to fail, you are actually allowing them to learn. I had to fail myself before learning that delegation was the wisest choice.

-Delegating routine or less critical tasks lets you focus on your core responsibilities and high-priority tasks. -Delegating tasks to those with the right skills can lead to better quality work and faster completion times. -With a team handling delegated tasks, you can respond promptly to interruptions and unexpected duties without neglecting other responsibilities. -Ensures that no single person is overwhelmed, leading to a healthier work environment. -Delegation allows you to gather diverse perspectives and ideas from your team, leading to better-informed decisions.

Relever de gros challenges se fait en équipe généralement. Déléguer permet de s'organiser et partager une forme de confiance. Souvent, les équipes se sentent plus impliquées, et partagent les succès. Cela favorise à mon sens le sentiment d'appartenance !

Capacitar os delegados, dando-lhes autoridade para tomar decisões e mostrando confiança em suas habilidades, é fundamental. Ao oferecer suporte e orientação quando necessário, é importante evitar o microgerenciamento para permitir que os membros da equipe cresçam. Monitorar o progresso ajuda a garantir que a tarefa permaneça no caminho certo, e fornecer feedback reconhece seus esforços. Por fim, a revisão dos resultados permite refletir sobre o que correu bem e o que pode ser melhorado, tornando as futuras delegações mais eficientes e construindo uma equipe mais capaz. Essa abordagem centrada no ser humano não apenas gerencia tarefas inesperadas de forma eficaz, mas também promove um ambiente de trabalho de apoio e capacitação.

Planejar tarefas, gerenciar o tempo eficientemente e manter um ambiente de trabalho limpo e estruturado. Isso ajuda a aumentar a produtividade, reduzir erros e facilitar a colaboração com os colegas.

Use a combination of tools and methods to stay organized and manage my time effectively, making ato do list at the beginning of each day, prioritizing tasks based on urgency and Importance, set specific deadlines and use calenda to schedule regular checks-ins on my progress.

Un bureau ou un espace de travail clair et organisé ... Une base importante de la concentration et qui agit directement sur votre sentiment d'être "submergé" par vos tâches. De même, en veillant à organiser et ranger voter espace de travail à la fin de chaque journée, vous démarrez la journée suivante dans un état d'esprit propre et clair, prêt à être performant.

Keeping your workspace and tasks organized can significantly reduce stress. Use tools like OneNote or Notion for digital filing systems and maintain a clean desk with only current tasks in front of you. This minimizes distractions and allows for smoother transitions between tasks. I often use it for reference when have my one on ones!

Organização é a base do sucesso. Procurar manter a ordem de cada trabalho e concluir todos os que já estavam em processo avançado para ter mais tempo para as urgências, não correndo o risco de deixar algo incompleto.

On oublie souvent que l'on a aussi le droit de dire non à une tâche. On prend souvent les assistants pour des personnes corvéables à qui l'on se doit de confier des tâches que l'on n'estime pas digne de notre niveau de diplôme. Alors mesdames et messieurs les assistants apprenez à dire Non à ces tâches qui ne sont pas de votre ressort et qui vous prennent trop de votre précieux temps.

One thing I found helpful is blocking time on my calendar everyday at a certain time in the morning to go through all my emails. Then I look at the tasks I have for the day and if there is something urgent I put myself on DO NIT DISTURB on teams so no one can contact me during that time. They can send me a message or an email and I will respond in a timely matter but if something needs my attention and I have to focus, I find this works.

Uma coisa que achei útil é bloquear o tempo no meu calendário todos os dias em um determinado horário da manhã para ler todos os meus e-mails. Então eu olho para as tarefas que tenho para o dia e se houver algo urgente eu me coloco no DO NIT DISTURB nas equipes para que ninguém possa entrar em contato comigo durante esse tempo. Eles podem me enviar uma mensagem ou um e-mail e eu responderei em tempo hábil, mas se algo precisar da minha atenção e eu tiver que me concentrar, acho que isso funciona