As a program coordinator, I’ve found that preventing and addressing disruptions involves clear communication, setting expectations, and proactive problem-solving. Regular check-ins, fostering team collaboration, and addressing conflicts early help maintain focus. Additionally, adapting plans to unforeseen changes and continuously reassessing progress ensures smooth coordination and minimizes disruptions throughout the program.

Agile approaches work very well in these cases. Ensure that you have robust communication with all the unit managers/department chairs who feed into or are impacted by your program as well as the people participating in the program. For example, when I was a program manager, I held monthly meetings with the students enrolled in the program to learn where their pain points were. In one case, I learned that one of our popular courses was scheduled opposite a popular course in another program. We changed the time of our course and increased participation. Gathering as much feedback as you can from the end users and from other adjacent departments is critical to your success.

My best way to prevent disruption is: - setting honest expectations with the partners - clear and constant communication - having close POCs on every level of project implementation to be able to regulate when needed

Em um mundo onde o tempo está cada vez mais desafiador, é de extrema importância investir o tempo necessário na fase de planejamento do projeto, ou seja, utilizar ferramentas como FMEA, Matriz GUT entre outras, ajuda o líder do projeto a mapear e prever as possíveis interrupções na fase de execução. O alinhamento e envolvimento de todas as áreas de uma organização é fundamental para que seja evitado impactos importantes no cronograma executivo. Logo, faz-se necessário reuniões periódicas de alinhamento e revisão do planejamento do projeto.

Hire competent and proactive people... Meeting on a regular bases with the program implementation team and any partners to discuss progress, successes, and opportunities for improvement. Also, there should be a program plan in place that should compliment program monitoring and evaluation activities throughout implementation.