¿Cómo puede garantizar que los entregables de la cartera de proyectos sean consistentes y beneficiosos para las partes interesadas?

Certainly, the vision and aspirations of stakeholders are important, but more than that, the vision and aspirations of the organization need to be aligned with the portfolio. It is crucial that the vision and strategic alignment are clear at all levels, and both stakeholders and the portfolio itself are aligned with them. The use of a SWOT matrix, combined with clear criteria for portfolio definition, worked in conjunction with OKRs and KPIs, is undoubtedly one of the key elements for a portfolio that is well-aligned with the organization's strategy.

Each portfolio should be mutually exclusive, collectively exhaustive (MECE) to ensure clarity, and reduce risk of overlap or gaps. The vision and objectives should be decomposed from the organization's overall strategy, and because strategies can be fluid, so too should the vision and objectives so that they maintain strategic alignment and relevance.

I want to reemphasize the importance of alignment between organization vision and roadmap with the portfolio of programs. Any program that doesn’t have a clear alignment should be ruthlessly deprioritized. Once you can draw a clear connection between the org objectives and roadmap with your portfolios then you can break it into projects and cascade it down. OKR framework works quite well for this propagation and for having alignment and transparency.

Align projects with strategic goals. Top level Prioritize projects based on clear criteria. Top level Establish effective governance and oversight. Top & Mid level Efficiently allocate resources. Mid level with Top level oversight Proactively manage risks. Mid to low level Monitor and report on progress. Mid to top level Engage stakeholders throughout. Across the board Focus on quality assurance. Mid level Track and realize benefits. Across the board Learn from past projects and improve. Cross funtional Stay flexible and adaptable to change. PM

Defining of a portfolio vision, often requiring several iterations to align effectively. It is best accomplished through a workshop-style session where stakeholders can openly share their priorities and expectations. This often dovetails with broader investment planning sessions. Communicating the portfolio's vision and objectives plays a pivotal role in gaining collective buy-in from stakeholders and teams who will be actively involved. A strategic approach to communication, resembling a broadcast message, serves to ingrain the overarching theme, direction, intended pace, and purpose of this cohesive 'Portfolio' entity. This communication is usually undertaken during a kickoff event or after a period of funding or priority reevaluation.

Identifying the most representative stakeholders is indeed very important in order to ensure the following points: - projects benefits from a diverse group of stakeholders that represent the perspectives of the intended project audience/users - we reduce the "noise" in the system by reducing the number of non-constructive interventions or "low return on investment" actions - we have a good understanding of the power/influence of each major stakeholder

💡 Effective stakeholder engagement is a nuanced process that goes beyond mere identification. 🔍 Stakeholder Mapping Categorize stakeholders by influence and interest. Use tools like Power-Interest Grid for prioritizing engagement. 🤝 Engagement Techniques Tailor communication to different stakeholder groups. This includes meetings, check-ins, or workshops based on roles and interests. 📊 Feedback Mechanisms Establish regular feedback loops through surveys, meetings, and sessions to align project deliverables with stakeholder expectations. 📌 Engaging stakeholders requires dynamic communication, feedback, and adaptability to align their needs with project goals.

Clear objectives align project goals with business aims. Stakeholder engagement informs project selection and adjustments. Regular reviews monitor progress and enable adaptation. Risk management maintains consistency. Proper resource allocation supports project success. Performance metrics guide decision-making and demonstrate value. Continuous improvement ensures consistent value delivery. In my experience, following these steps significantly increases the likelihood of successful project portfolio management, aligning our efforts with stakeholder expectations and driving continual improvement.

Certainly, In project management, involving key stakeholders like senior executives and customers from the start ensures project success. As Henry Ford said, 'Coming together is a beginning; keeping together is progress; working together is success.

Identifying and engaging stakeholders is critical, and the best way to efficiently do this involves prioritizing stakeholders, using tools such as the power-interest grid.

Ensuring OKRs and KPIs are defined, refined, or aligned with strategic goals. Achieving clear, universally understood metrics may take several iterations. An agile approach and continuous progress monitoring facilitate this. Avoid the pitfall of solely focusing on current metrics; consider past project performance for insights. Regular data measurement is key. Metrics must answer critical questions, guiding whether to continue or pivot. Beyond project metrics, outcomes like customer enablement, adoption rates, and regulatory compliance matter. In sum, this stage refines OKRs and KPIs, acknowledging the need for multiple iterations. Agile methods and broadening the focus to outcome metrics ensure comprehensive progress evaluation

One way to start is to see if there are previously established metrics from projects past that can be leveraged for your current portfolio deliverables. Work smart, not hard and pull whatever pieces you can forward, particularly if they are still relevant and/or were well-received by leadership. Use what you can and only create new where needed!

Things I found helpful are creating effective metrics for portfolio considering stakeholder collaboration to align with their goals. Research industry benchmarks and competitor metrics. Conduct gap analysis to fill measurement gaps and gather customer feedback for customer-centric metrics. Use data-driven insights and apply SMART criteria for well-defined metrics. Adopt a balanced scorecard approach for a holistic view. Consult experts for insights and continuously improve metrics to align with evolving project goals.

Measuring and monitoring is key to success. But, try to keep things simple, evaluate the real value and use of indicators for decision making and understanding the progress and potential issues or risks that you may face. Sometimes it looks like we live to get information to show in a dashboard with very complex KPIs instead of using simple parameters to make decisions.

Establishing & monitoring portfolio performance indicators serve as your navigational tools, helping you steer the portfolio in the right direction and ensuring that it stays on course. By defining & tracking a diverse set of metrics, ranging from financial and strategic to operational & customer-centric, you gain a comprehensive view of portfolio health. This enables you to gauge progress, offers agility to make data-driven decisions & adjustments when needed. Ultimately, it's about aligning project deliverables with overarching goals, quantifying success, & demonstrating the tangible benefits to stakeholders. Regularly monitoring these indicators ensures that you stay on the path to consistency/satisfaction/continuous improvement.

Research and decide on the most suitable standardized project management methodology. Then be ready to adapt certain parts of it to your environment and your major stakeholders' style. Focus on simplicity and clarity. Ensure any methodology used does not become a burden instead of a help.

Don't make portfolio admin an over-engineered tick box - it needs to work for the Program Managers at the coal face and be added value for them too - otherwise they will disengage from supplying meaningful information to portfolio management and set-up their own shadow governance.

Working without a method is like trying to achieve objectives that are not defined. It is likely that you will never get to the end successfully! The method, the way to perform actions, tasks, provide information, etc is probably one of the most relevant areas to take into consideration because it is not only for the team that manages the portfolio, it also help the teams in the projects to be effective executing and reporting progress. Teams in the portfolio projects need to understand and be trained on the tools, processes, communication, etc needed to not focus on filling templates but in the value of their project for the portfolio.

For instance, a company could adopt the Agile methodology across its various software development projects within a project portfolio. By doing so, teams will use the same Agile principles, tools, and practices, leading to improved communication, faster delivery, and more reliable outcomes. This consistency aids in better resource allocation and streamlining project priorities for maximum stakeholder value.

Adding onto this article when using a standardised project management methodology make sure that your key departments are also on this methodology. Agile is a great example but if your contracts department, legal department, HR departments aren't in sync it can prove different to implement and run with a standardised methodology. AgileShift is a great framework that considers not just the project team but all support elements making sure that contracts aren't written in waterfall or milestone approach and can bring in key people at the right time but also remaining compliant, IP protection and risk mitigation in tact.

Implementation of a portfolio management software is akin to equipping your team with the most advanced and efficient tools available. Think of it as upgrading from traditional paper maps to a GPS navigation system. It makes the journey smoother, provides real-time insights and shortcuts. It allows you to centralize data, streamline processes, and enhance communication. This, in turn, leads to better decision-making and more effective resource allocation. Moreover, it offers stakeholders a clear and real-time view of the portfolio's performance, fostering transparency and trust. It empowers your team to stay agile, make data-driven choices, and deliver consistent and beneficial results to stakeholders.

Completely agree. Planview , Service Now ,Clarity today are advanced to inculcate Lean portfolio Management methodology, KPI,OKR tracking etc. PPM tool today can really advance company ways of working itself. It all comes down to implementation, tool tuning, adoption and data quality . With strategy tracking , Value Management modules being incorporated. PPM tool becomes a formidable asset for portfolio deliverables consistent with selected strategies. It is our visor to tell us where are compared to our objectives (financial, strategy etc). Ofcourse we need stakeholder management , governance, leadership, processes to ensure better portfolio delivery and performance. I think the tool makes it happen overall.

Portfolio management software usage varies with complexity of portfolios involved. Small, localized portfolio teams may use Excel, but larger, global setups should have a software to provide transparent and collaborative portfolio activities. In the market, many options exist, but keep in mind: 1. No software meets all needs; choose closest purpose-fit tools. 2. Effectiveness relies on how well teams use it; an informal community of practice to support it is essential. The alternative to software is hiring portfolio support team for manual data management, which adds cost and lacks cross portfolio consistency.

For Example to keep consistent and beneficial - Alignment with Strategy: Ensure the software aligns with your organization's strategic goals to support portfolio objectives effectively. Integration Capabilities: Check if the software integrates seamlessly with existing systems for data accuracy and efficiency. User Adoption: Plan for user training and change management to ensure successful adoption and utilization. Data Quality: Implement data governance to maintain accurate and reliable portfolio information.

Estabeleça um Ciclo Contínuo de Melhoria 🔄 Veja a melhoria como um processo contínuo, não como um evento isolado. Estabeleça um ciclo de avaliação e ajuste constante. Isso garante que os processos estejam sempre alinhados com as demandas em constante mudança. Avalie a Eficiência dos Processos Atuais 🔄 Conduza uma análise abrangente dos processos existentes. Identifique pontos fortes, lacunas e possíveis gargalos. Isso fornece insights sobre áreas que exigem melhoria e otimização. Encoraje a Inovação nos Processos 🚀 Estimule uma cultura de inovação nos processos do portfólio. Incentive a equipe a propor ideias e soluções inovadoras. A constante busca por melhores práticas impulsiona a evolução contínua.

Avoid having regular rounds of cuts. It creates a negative behaviour whereby program managers over-egg what they need early on in anticipation and try and game the system.

In my experience it’s helpful to implement a KPI review here as well. Which were most helpful, where do changes need to be made, did we not have metrics somewhere we should have? Bringing leadership along with you on this journey and involving them in lessons learned will help establish you as a servant leader who effectively manages your stakeholders.

It's crucial to establish a clear structure for portfolio information flow, encompassing metrics, deliveries, and risks, while ensuring alignment with strategic priorities and engaging external stakeholders. Standards, consistent language, and forums expedite this information flow. Regular monthly or quarterly checks are essential to identify emerging gaps and facilitate timely reprioritization and corrective actions. These checks also aid in aligning teams and stakeholders with priorities and challenges even portfolio vision. Demonstrating robust portfolio practices, including showcasing successes and failures, builds trust with sponsors and attracts more investment.

One thing i have found helpful that within the context of Project Portfolio Management (PPM), it's vital to understand that diverging viewpoints are an organic component of the journey, and, intriguingly, they possess the potential to elevate decision-making when handled in a constructive manner. Achieving success in this domain hinges on nurturing open and effective channels of communication, instituting well-defined operational protocols, and maintaining an unwavering dedication to aligning project endeavors with the strategic goals of the organization. This trifecta not only helps in conflict resolution but also ensures the prosperity of project portfolio management efforts.