Vos prévisions de trésorerie sont affectées par des dépenses imprévues. Comment allez-vous relever ce défi financier ?

I would begin with these couple of things. 𝗘𝘃𝗮𝗹𝘂𝗮𝘁𝗲 𝗖𝘂𝗿𝗿𝗲𝗻𝘁 𝗙𝗶𝗻𝗮𝗻𝗰𝗶𝗮𝗹 𝗦𝘁𝗮𝗻𝗱𝗶𝗻𝗴: Begin by taking stock of your available financial resources. Compare your actual cash flow against the forecasted figures before the expenses occurred. This gap analysis will reveal how severely your liquidity has been affected. 𝗜𝗱𝗲𝗻𝘁𝗶𝗳𝘆 𝗘𝘅𝗽𝗲𝗻𝘀𝗲 𝗖𝗮𝘁𝗲𝗴𝗼𝗿𝗶𝗲𝘀 𝗮𝗻𝗱 𝗣𝗿𝗶𝗼𝗿𝗶𝘁𝗶𝘇𝗲: Not all unexpected costs carry the same urgency. Categorize these expenses into must-pay (e.g., critical operational needs) and deferrable (e.g., discretionary or non-urgent items). This helps you decide where to allocate your resources first.

Budget should be intially prepared by risk-based approach to minimize surprises in the future. Mitigating action plan should then be executed when uncontrollable factors occur, and prioritize activities that matters most for the company.

When unexpected expenses impact your forecasted cash flow, it’s crucial to navigate this financial challenge strategically. First, reassess your budget to identify non-essential expenditures that can be reduced or postponed. Next, explore additional revenue streams or accelerate receivables to improve liquidity. Communicate with stakeholders to ensure transparency and maintain trust. Finally, review and adjust your forecasting models to incorporate potential contingencies, enhancing future resilience. Proactive management and flexibility are crucial to overcoming such financial challenges effectively.

At its most basic, to make an expense forecast you can simply take last year's costs, add a percentage increase (say, 4%) to that number, and you're done. There's a bit more to it than that, though historical projections are a part of it.

Start by reviewing and prioritising expenses. Conduct a comprehensive review of your expenses to identify areas where you can cut costs without compromising essential operations. Also, identify non-essential spending. Therefore, identify and eliminate or reduce non-essential expenses that are not critical for your business's day-to-day operations or long-term growth. This may include discretionary spending on items such as office supplies, travel, entertainment, subscriptions, or marketing activities. Finally, ensure you negotiate with suppliers and vendors: Reach out to your suppliers and vendors to negotiate better terms, discounts, or payment schedules.

In finance, especially in the FP&A area, a deep understanding of the units economics of the operation helps tremendously in the management of costs and expenses, making it possible almost immediately to know the financial impacts of any variations in revenue or fluctuations in market.

An emergency fund is a cash reserve that's specifically set aside for unplanned expenses or financial emergencies. Some common examples include car repairs, home repairs, medical bills, or a loss of income.

You must have an emergency fund, i.e. a cash reserve that's specifically set aside for unplanned expenses or financial emergencies. Some common examples include car repairs, home repairs, medical bills, or a loss of income.

Enfrentar despesas inesperadas no fluxo de caixa exige uma integração das áreas financeiras: 1. Controladoria: Revisar orçamento, atualizar forecast com cenários variados e identificar reduções imediatas de custos. 2. Compras: Renegociar contratos, priorizar aquisições essenciais e buscar alternativas mais econômicas. 3. Tributária e Societária: Adiar pagamentos tributários, usar créditos fiscais e avaliar incentivos disponíveis. 4. Contabilidade: Atualizar provisões e considerar desinvestimentos de ativos não essenciais. 5. Contas a Pagar: Negociar extensão de prazos com credores. 6. Contas a Receber: Antecipar recebíveis e intensificar cobranças para reduzir inadimplência.

I have done these as and when the unplanned events occurred. 𝗥𝗲𝘃𝗶𝘀𝗶𝘁 𝗙𝗼𝗿𝗲𝗰𝗮𝘀𝘁𝘀 𝗮𝗻𝗱 𝗣𝗿𝗼𝗷𝗲𝗰𝘁𝗶𝗼𝗻𝘀: Reassess your budget and future cash flow projections to incorporate the impact of these new expenses. Look for any areas where planned spending can be postponed, reduced, or reallocated to mitigate the impact without compromising long-term goals. 𝗟𝗲𝘃𝗲𝗿𝗮𝗴𝗲 𝗘𝗺𝗲𝗿𝗴𝗲𝗻𝗰𝘆 𝗙𝘂𝗻𝗱𝘀 𝗮𝗻𝗱 𝗖𝗮𝘀𝗵 𝗥𝗲𝘀𝗲𝗿𝘃𝗲𝘀: If your assessment shows that the cash flow hit is significant, this might be the time to tap into your emergency fund or other liquid reserves. Doing so with a clear understanding of the situation ensures that you’re utilizing these funds wisely.

En el proceso de Budgeting, siempre sensibilizarlo y tener todos los escenarios bien definidos es prioridad (escenario pesimista, normal y optimista), todo ajuste deberia estar dentro el rango de estos escenarios para no tener ninguna sorpresa, si el impacto cambia drasticamente el presupuesto es necesario tomar medidas mas fuertes porque saldra del umbral esperado.

There are two primary types of forecasting methods: direct and indirect. The main difference between them is that direct forecasting uses actual flow data, where indirect forecasting relies on projected balance sheets and income statements. Generally speaking, direct forecasting provides you with the greatest accuracy.

In order to boost your liquidity you need to enhance Cash Inflows by accelerating receivables. Expedite the collection of accounts receivable by offering early payment discounts or following up more aggressively. You can also Liquidate Unused Assets by selling any non-core or underutilized assets to generate immediate cash. Another option is access to financing by utilizing available credit lines or overdrafts to cover the shortfall temporarily. Also, consider short-term loans or bridge financing to manage the cash gap and finally renegotiate terms with suppliers for extended payment periods, or request payment deferrals to ease the cash flow burden. There is no healthy business without sufficient liquidity.

Improving liquidity during unexpected financial challenges is crucial for maintaining stability. In my experience, one of the first steps is to identify and liquidate non-essential assets, such as unused equipment or inventory, to quickly free up cash. Additionally, I focus on accelerating receivables by offering early payment incentives to clients, which helps to improve cash flow without taking on additional debt. If these measures are insufficient, I consider securing a short-term loan or tapping into lines of credit specifically designated for emergencies. These options provide a temporary financial cushion, allowing time to adjust the broader financial strategy without compromising the organization’s long-term health.

A three-way forecast, also known as the 3 financial statements is a financial model combining three key reports into one consolidated forecast. It links your Profit & Loss (income statement), balance sheet and cashflow projections together so you can forecast your future cash position and financial health.

The number one reason a small business will fail is due to liquidity. I ran payroll for a number of years as Controller and had employees tell me the reason they left their old job jobs was when paychecks bounce due to liquidity. The unexpected expense may consume cash from vital parts of the business. A budget typically can't be enforced and operate as a guide for dept managers. Waiting too long may put you in a position where you can't recover. A cash flow forecast that is flexible and done correctly can help manage priorities when unexpected costs arise.

This is of paramount importance. 𝗠𝗮𝗶𝗻𝘁𝗮𝗶𝗻 𝗦𝘁𝗮𝗸𝗲𝗵𝗼𝗹𝗱𝗲𝗿 𝗧𝗿𝗮𝗻𝘀𝗽𝗮𝗿𝗲𝗻𝗰𝘆: If these expenses affect broader financial commitments (to investors, partners, or clients), maintaining transparent communication is key to preserving trust while you navigate through the challenge.

It is essential to keep the board chair and the chair of the finance committee aware of liquidity challenges, after first explaining the situation to the president and other senior executives. Often board members and executives have useful ideas to address the situation. An on-going relationship with the firm’s primary bank should be developed well ahead of any emergency. Bankers loathe surprises. Transparency with key vendors may seem counterintuitive, but candor builds credibility which could provide breathing room regarding payment terms. It is vital that the CFO have proposed solutions when communicating with these key constituencies.

You have to communicate both good and bad news in a timely fashion. Let everyone know where you are and more importantly how you are going to deal with the additional spend. Why it's a surprise or how it arose - stick to the facts and ensure you deal with the issue or issues. If you need help reach out and ask for it.

Incidental expenses are minor costs, such as gratuities, that are incurred in addition to business expenses. Incidentals ancillary to the costs of transportation, meals, and lodging are most common when an employee travels for work.

First at all you have to communicate with other departments to plan and forecast cash flow for the year with high accuracy then keep an eye on each month for un expected variance to fast solve it and can depend on saving account on bank to face any expected expenses while solving the problem by communicating with departments heads to contain it , you may extend your payable accounts for a month and fast collecting your receivables accounts with a suitable discount for customers

Immediately assess the financial impact to understand the gap between forecasted and actual cash flow. Next step is to reallocate resources, cutting non-critical costs and delaying discretionary spending. Also look at boosting liquidity through accelerating receivables, liquidating non-core assets, or leveraging existing credit facilities. Communication with stakeholders is essential. Keeping them informed fosters trust and opens negotiation options with suppliers or creditors. Monitoring cash flow becomes a daily task, ensuring that the adjustments are effective and financial health remains stable.

An emergency fund is a cash reserve that's specifically set aside for unplanned expenses or financial emergencies. Some common examples include car repairs, home repairs, medical bills, or a loss of income.

Monitor Closely Continuous monitoring of cash flow and predictive analytics enable us to detect potential issues early. This proactive approach allows us to make timely adjustments and stay agile in volatile situations.

Periodically review the budget to compare actual performance against projections. Identify variances and understand the reasons behind them. Make necessary adjustments to the budget based on actual performance and changing conditions. This ensures the budget remains a relevant and effective tool for managing cash flow.

1. Increase the frequency of variance analysis; 2. Critically evaluate productive and non productive costs; 3. Take immediate action, its better to be proactive than reactive; 4. Do not hesitate to reform the current system;