Comment prévenir les violations de données lors de vidéoconférences avec des parties prenantes externes ?

This requires a combination of both technical and best practices: Technical Measures Use secure platforms with strong security features eg end-to-end encryption. Enable password protection for meetings and share passwords securely. Implement waiting rooms Ensure encryption for data in transit and at rest. Restrict or disable file sharing. Keep software and devices updated with the latest security patches. Best Practices Conduct pre-meeting security checks and verify participant identities. Monitor participants for unauthorized individuals or suspicious activities. Limit access to necessary stakeholders . Restrict screen sharing to hosts or trusted participants. Securely store recordings and use virtual backgrounds.

It is highly recommended to use current best practices for data security to prevent a data spill. A passcode for entry may prevent unauthorized access. Another way to do this as the host would be to force all guests to start in the lobby and only allow access to the meeting for approved attendees. Ensuring that an expiration on the link for the meeting is also recommended. Finally, using a hosting service that allows multi-factor authentication (MFA) is recommended to ensure that only authorized attendees can enter. If any recordings of the meeting are performed, ensure that only authorized attendees can access that information and that it cannot be downloaded and distributed.

It is crucial to regularly update software to prevent breaches by addressing vulnerable versions that can easily slip unnoticed. Since the technical team would be the one pushing the updates or making the users aware of them, it is important that the organization subscribes to a security knowledge base to provide the tools to keep the organization’s assets secured.

Updating software regularly is a best practice for platform security. This will make sure that authentication methods are secured appropriately. This will also minimize the risk of a data spill if the platform comes under a cyberattack.

Using the platform host controls to ensure that only certain participants can share data across the system may prevent unauthorized or even malicious content from being distributed. Ensuring that only authorized information is on the screen that is intended to be shared is also highly recommended. When using a camera, knowing what is in the presenter's background is recommended. Unintended information may be gathered this way that may help an attacker gain knowledge of the location where data may be stored.

It is crucial for ensuring data security to train staff on how to use these types of platforms appropriately, ensure that they understand best practices for hosting and presenting, and handle any possible sensitive or restricted information that may be located on their systems. Security awareness should be an on-going training program for all organizations.