Vous vous noyez dans les tâches au travail. Comment déléguer efficacement pour booster la productivité ?

1. Categorize Tasks: - Routine Tasks: These are repetitive and can be easily delegated without much oversight. - Specialized Tasks require specific skills or knowledge and careful consideration before delegating. 2. Evaluate Urgency and Importance - Use the Eisenhower Matrix to determine urgent and important tasks. - Delegate tasks that are important but not urgent and those that are neither urgent nor important. 3. Assessing Your Team - Skill Inventory: Assess team members' skills, strengths, and areas of expertise. - Workload Balance: Assess each member's current workload to ensure that tasks are distributed evenly and no one is overwhelmed. - Competency-Based Delegation: Delegate tasks based on competency rather than availability.

To start delegating well, you first need to look closely at everything on your to-do list. Write down all your tasks, then decide which ones are urgent and important. This will help you figure out what you need to do right away and what you can give to others to handle. The idea is to clear your schedule so you can focus on tasks that really need your skills. By doing this, you boost your own efficiency and give your team a chance to take on more responsibility.

Assess the workload with their urgency and prioritize them accordingly. If the workload exceeds the available time, peacefully drop some. Overly burdening yourself amidst limited time would not lead to better efficiency and quality results. Focus on the small workload to produce authentic and quality results

There may be times when can not delegate your tasks to anyone. In that case, prioritize the tasks and defer low priority tasks.

Focus on tasks that others can handle effectively or those that don’t require your specific expertise. Match tasks with team members’ skills, strengths, and experience. Ensure that the person you delegate has the capability to complete the task or is willing to learn. Clearly articulate the task’s goals and expected outcomes. Provide detailed instructions on how to complete the task, including any specific procedures, deadlines, and resources needed. Set realistic deadlines and ensure that they are communicated clearly. Make sure the deadlines are achievable given the complexity of the task. Offer any necessary training or guidance to help them get up to speed if the task involves new skills or knowledge.

After organizing your tasks, the next step is to find the right person for each job. Look at your team and think about their strengths and weaknesses. Who pays attention to detail? Who enjoys creative work? Who has potential to be a leader? Give tasks to team members based on their skills and what they want to achieve in their careers. This way, the work gets done well, and your team also grows professionally. It’s a win for both you and them!

Usually, tasks are repetitive in nature. So identify and train resources for repetitive tasks so that you don't have to struggle to find the right resource when it is required.

In a logistics optimisation project, the team was juggling multiple tasks, leading to confusion over which tasks were most critical. I introduced a priority system, marking each task with “high”, “medium”, or “low” importance, and ensured that instructions were clear on which tasks to complete first. This prioritisation kept the team focused on delivering the most crucial components ahead of deadlines. Delegating tasks with explicit priority levels ensures that the team works on the most critical elements first, helping to maintain project momentum and avoid bottlenecks.

When giving tasks to others, it’s important to be clear. Make sure you explain everything fully, so there’s no confusion or mistakes. Your team should understand not only what they need to do but also why they’re doing it. This helps them feel more responsible for the work. Clear instructions also mean you won’t have to check in constantly, which gives you more time and allows your team to work on their own.

For repetitive tasks, create an instructions and guidelines document and make it readily available so that anyone who needs to work can access all the required details without your intervention.

Définir l'objectif commun et les objectifs individuels au préalable. Les instructions claires des tâches à réaliser (sans micro manager pour autant) sont essentielles pour une bonne compréhension des attentes et évitent ainsi tout malentendu. La délégation 'éclairée' et bien comprise permet aux membres de l'équipe de se sentir: -valorisés car ils participent à l'atteinte des objectifs -plus responsables -plus impliqués

When delegating tasks, it’s important to set clear expectations. Let your team know what the goals are, when the work is due, and the quality you expect. This helps avoid confusion and makes sure everyone knows what’s needed. Also, tell them about any tools or help they can use to get the job done. By setting these guidelines, your team will have a clear plan and be on the same page about the results you want.

Setting expectations helps you to be productive - reduce distractions and errors. Set the objectives, state the deadline for each work, and define the standard for the task. This is a form of road map that guides you in completing a task i.e focusing on the parameters

For repetitive tasks, even desired output can also be documented in advance.Create a repository for guidelines and share the link along with the task mail.

Delegating doesn’t mean you forget about the task. Set up a way to check on progress without constantly hovering. You can have regular meetings or use project management tools to keep updated. This lets you step in and help if needed and makes sure everything is going smoothly. It’s also a good chance to give feedback, helping your team improve and maintain high-quality work.

When managing a large team, use tools that allow the team to update the status on a daily basis and generate a system-generated status report for better monitoring.