Office Administrator - Lille, France (Part-Time 50%)

As the OFFICE ADMINISTRATOR, you are responsible for keeping the office running smoothly, creating a good atmosphere and making colleagues, customers, partners and guests feel at home. You should be an accessible, welcoming individual, who thrives in building rapport. Due to the nature of the role, this position should be present and visible in the office .

Duties and Responsibilities

Administrative Support:

• Manage and distribute incoming and outgoing mail, emails, and phone calls for Lille office.
• Responds to inquiries from clients, customers, and visitors.
• Maintain, organize, and retain electronic and physical files such as office lease contracts for Lille office.
• Provide general admin and onboarding support and preparation of welcome packs for new hires.
  
  

Procurement

• Purchasing of daily lunch, office supplies, equipment, and furniture for the Lille office.
• Liaise with vendors and suppliers for procurement needs.
  
  

Office Management

• Ensure that health and safety measures and other compliance needs for Lille Office are met.
• Arrange and coordinate internal and external office meetings, conferences, meet-ups, including social events.
• Coordinate office maintenance and repairs.
• Ensure that the office is compliant with the government health and safety requirements.
  
  

Financial Tasks

• Process invoices for payments.
• Expense tracking management.
• Maintain accurate records of office expenses and come up with monthly and year end report.
• Reconcile financial records and collaborate with Finance in Zoho HQ when needed.
• Manages budgets for lunch, office expenses and events
  
  

Requirements

• At least 4 years experience
• Fluent in French, written and verbally are a must-have requirement for this role.
• Good level of French & English in speaking and writing.
  
  

Benefits

• Competitive salary package aligned with candidate's qualifications, experience, and the market value of the role
• Supportive and inclusive work environment
• Supplementary Health Insurance
• MacBook, mobile and paid SIM
• A vibrant international environment
• Opportunity to work with a global team and contribute to the growth of a leading technology company
  
  

It is important for the applicant to hold a national or EU passport, have a valid work authorisation and be within commutable distance.The successful candidate will be subjected to background verification in compliance with the national legislation and market standards.

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