Run the script automatically

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Dr. AHMED Al-Wasity

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Nov 13, 2024, 5:02:48 PMNov 13
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Hi

I am beginner in the google Apps script.

I have a tick box in cell A7. I write this script to set the value (P) in the range A8:A15) when ticking the box. 

What should I do to run this script (function) automatically such that when a user of sheet ticks the cell (A7), the function run and set the range (A8:A15) to the value (P) with out going to App script and click on run icon. 


Script:

function checkandsetvalue() { var ss = SpreadsheetApp.getActiveSpreadsheet(); var sheet = ss.getSheetByName('EXAMPLE1'); var valueA1 = sheet.getRange('A7').getValue(); if (valueA1 == true) { sheet.getRange('C7').setValue(valueA1); } }



Wilson Galter

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Nov 13, 2024, 5:51:24 PMNov 13
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You need to set a trigger to run the script each time the sheet is changed or exited.


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George Ghanem

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Nov 14, 2024, 1:15:40 AMNov 14
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If the code is simple and only does Spreadsheet work, just change the name of the function to onEdit and it will run everytime an edit is done.

But I would suggest you check what changes were done before performing any actions to ensure you got the right conditions. Look up what information the event object provides you with.


Brent Guttmann

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Nov 14, 2024, 12:02:57 PMNov 14
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Why not use a formula?

Keith Andersen

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Nov 14, 2024, 12:04:59 PMNov 14
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Brent ... do tell. I'm intrigued.

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Brent Guttmann

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Nov 14, 2024, 2:06:16 PMNov 14
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formula in range a8:a15: if($A$7=TRUE,"P","")

On Wednesday, November 13, 2024 at 4:02:48 AM UTC-5 Dr. AHMED Al-Wasity wrote:

Keith Andersen

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Nov 14, 2024, 2:10:23 PMNov 14
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In his shared spreadsheet, A8:A 15 are drop-downs. He needs to be able to change the data in those cells after populating with P.



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Brent Guttmann

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Nov 14, 2024, 2:14:16 PMNov 14
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You can still have data validation drop downs with a formula in the cell... I guess if it needed to be re-ran all of the time you could just have a script overwrite that cell range with the formula again. Is much shorter and wouldn't need to be 'ran' or anything like that, just cleared.

On Wednesday, November 13, 2024 at 4:02:48 AM UTC-5 Dr. AHMED Al-Wasity wrote:

Keith Andersen

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Nov 14, 2024, 2:17:54 PMNov 14
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Interesting. Never knew you could have a formula in a cell WITH a drop down. I'll have to test that.



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Brent Guttmann

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Nov 14, 2024, 2:19:55 PMNov 14
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Yup, so long as the result of the formula = a valid cell value option, or blank

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Keith Andersen

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Nov 14, 2024, 2:28:36 PMNov 14
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Keith Andersen

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Nov 14, 2024, 2:28:57 PMNov 14
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Brent - can you implement that on the sheet that he shared cuz I can't get it to work on my end.



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Brent Guttmann

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Nov 14, 2024, 11:02:17 PMNov 14
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Sure, but I am not seeing the sheet link.

Brent Guttmann

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Nov 14, 2024, 11:12:47 PMNov 14
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Keith Andersen

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Nov 14, 2024, 11:18:00 PMNov 14
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I know it's a big ask but how about whipping up a sample sheet?



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Dr. AHMED Al-Wasity

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Nov 14, 2024, 11:31:05 PMNov 14
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Thanks. 
in this case, if a user delete the cell then the function will be deleted unless pressing on Reset icon. 
How you design the Reset icon? I noticed a script for creating drop down list

Brent Guttmann

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Nov 15, 2024, 12:09:39 AMNov 15
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Yes, you will need to reset the cell values if the option is manually selected from the drop down menu. I added notes to the example script regarding how the button was added.

On Thu, Nov 14, 2024 at 10:31 AM Dr. AHMED Al-Wasity <ahmadj...@gmail.com> wrote:
Thanks. 
in this case, if a user delete the cell then the function will be deleted unless pressing on Reset icon. 
How you design the Reset icon? I noticed a script for creating drop down list

On Thursday, 14 November 2024 at 18:12:47 UTC+3 Brent Guttmann wrote:

Dr. AHMED Al-Wasity

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Nov 15, 2024, 1:48:26 AMNov 15
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Many thanks all of them

Keith Andersen

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Nov 15, 2024, 2:24:01 AMNov 15
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Thanks Brent for the example. However, I still think it is much more efficient with an onEdit function.

And admittedly, you can have a function in the same cell as a dropdown...but it's self-defeating as any choice taken with the drop down wipes out the formula thus doubling the work to reset it.

Brent Guttmann

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Nov 15, 2024, 2:49:12 AMNov 15
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Wouldn't an on edit function overwrite the cell values after the value is manually changed?

Really how this should be setup is with 3 columns. 1 With the formula I provided, the second with the drop downs, and the third with a formula that says:  if column 2 is populated -> then column 2 value -> else column 1 value. 

Then the only thing that would need to be changed is column 2, and you wouldn't need any time of scripting. If it needed to be displayed to others then you could just display column C in another sheet, or you could hide the first 2 columns after editing.

On Thu, Nov 14, 2024 at 1:24 PM Keith Andersen <contact...@gmail.com> wrote:
Thanks Brent for the example. However, I still think it is much more efficient with an onEdit function.

And admittedly, you can have a function in the same cell as a dropdown...but it's self-defeating as any choice taken with the drop down wipes out the formula thus doubling the work to reset it.

On Thu, Nov 14, 2024 at 11:48 AM Dr. AHMED Al-Wasity <ahmadj...@gmail.com> wrote:
Many thanks all of them

On Thursday, 14 November 2024 at 19:09:39 UTC+3 Brent Guttmann wrote:
Yes, you will need to reset the cell values if the option is manually selected from the drop down menu. I added notes to the example script regarding how the button was added.

Keith Andersen

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Nov 15, 2024, 2:54:59 AMNov 15
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"Wouldn't an on edit function overwrite the cell values after the value is manually changed?"

Yes. That's what he wanted. If checked- put "P" in the range, if unchecked - clear the range. But.....while checked,  be able to choose from drop down. An onEdit accomplishes this without the user needing to press reset to re-setup the whole process.

Brent Guttmann

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Nov 15, 2024, 3:02:17 AMNov 15
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So you're saying on edit for the checkbox?

That works.. You could say on edit with the same function I have though... or click the button which is just as much work as clicking the checkbox again, lol. It's all just different ways to get to the same place. 

Anyways, it all works. Have a good one. 


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Dr. AHMED Al-Wasity

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Nov 15, 2024, 4:00:44 AMNov 15
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Hi Brent
If I want to add another condition beside the value of A7=True. the condition is the availability of data (Text) in the range B8:B15. How the script will be after adding this condition?
function setFormulaAndValidation() {
const sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("EXAMPLE1");
const range = sheet.getRange("A8:A15");
sheet.getRange("A7").setValue(false);
range.setFormula('=IF($A$7=TRUE,"P","")')
.setDataValidation(SpreadsheetApp.newDataValidation()
.requireValueInList(["1", "2", "3", "4", "5", "A", "P"], true)
.build());
}

Brent Guttmann

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Nov 15, 2024, 4:04:10 AMNov 15
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What happens if there is data in that range and what happens if not?

On Thu, Nov 14, 2024 at 3:00 PM Dr. AHMED Al-Wasity <ahmadj...@gmail.com> wrote:

Hi Brent
If I want to add another condition beside the value of A7=True. the condition is the availability of data (Text) in the range B8:B15. How the script will be after adding this condition?
function setFormulaAndValidation() {
const sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("EXAMPLE1");
const range = sheet.getRange("A8:A15");
sheet.getRange("A7").setValue(false);
range.setFormula('=IF($A$7=TRUE,"P","")')
.setDataValidation(SpreadsheetApp.newDataValidation()
.requireValueInList(["1", "2", "3", "4", "5", "A", "P"], true)
.build());
}
On Thursday 14 November 2024 at 19:09:39 UTC+3 Brent Guttmann wrote:
Yes, you will need to reset the cell values if the option is manually selected from the drop down menu. I added notes to the example script regarding how the button was added.

Dr. AHMED Al-Wasity

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Nov 15, 2024, 4:15:04 AMNov 15
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if there is no data then Range A8:A15 is blank. 
if there is data then 

 when the value of A7 = true
then the value P is set or these values "1", "2", "3", "4", "5", "A", "P"] are set manually

Brent Guttmann

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Nov 15, 2024, 4:35:19 AMNov 15
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You've got some on edit clear thing going on there... but this should work if I am following what you are asking for

function setFormulaAndValidation() {
  const sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("EXAMPLE1");
  const range = sheet.getRange("A8:A15");
  sheet.getRange("A7").setValue(false);
 
  range.setFormula('=IF(LEN(CONCATENATE($B$8:$B$15)) > 0, IF($A$7 = TRUE, "P", ""), "")')
       .setDataValidation(SpreadsheetApp.newDataValidation()
       .requireValueInList(["1", "2", "3", "4", "5", "A", "P", "حاضر"], true)
       .build());
}

On Thu, Nov 14, 2024 at 3:15 PM Dr. AHMED Al-Wasity <ahmadj...@gmail.com> wrote:
if there is no data then Range A8:A15 is blank. 
if there is data then 

 when the value of A7 = true
then the value P is set or these values "1", "2", "3", "4", "5", "A", "P"] are set manually
On Thursday, 14 November 2024 at 23:04:10 UTC+3 Brent Guttmann wrote:
What happens if there is data in that range and what happens if not?

Dr. AHMED Al-Wasity

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Nov 15, 2024, 4:50:43 AMNov 15
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I applied the last script but not working. 
can we use this condition 
IF(And($A$7 = TRUE, B8<>""), "P", "")

Brent Guttmann

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Nov 15, 2024, 4:57:35 AMNov 15
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Sure, you can change it to whatever you need. However, I thought you said you wanted it to check if the range B8:B15 was blank.

It may be better if you just make a new sheet and add the actual info you will be using, and then write in cell a1 what it is you need to do so that we don't go back and forth modifying it. 

Tell me when you've done that and I will check it out when I can.



Dr. AHMED Al-Wasity

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Nov 15, 2024, 5:10:43 AMNov 15
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I have applied the script on my original sheet (RangeD20:D120). Everything is fine in the script but one thing is needed to be add to the script. There are students names in Arabic in the range B20:B40, so from B41 and above , the corresponding range of D41:D120 should be blank. So I am thinking to add the condition of checking each cell in the range B20:B120 (if it is blank or not) beside the condition of D16=True.

Brent Guttmann

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Nov 15, 2024, 6:27:07 AMNov 15
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Made a change. Is that what you needed?

On Thu, Nov 14, 2024 at 4:10 PM Dr. AHMED Al-Wasity <ahmadj...@gmail.com> wrote:
I have applied the script on my original sheet (RangeD20:D120). Everything is fine in the script but one thing is needed to be add to the script. There are students names in Arabic in the range B20:B40, so from B41 and above , the corresponding range of D41:D120 should be blank. So I am thinking to add the condition of checking each cell in the range B20:B120 (if it is blank or not) beside the condition of D16=True.
On Thursday, 14 November 2024 at 23:57:35 UTC+3 Brent Guttmann wrote:
Sure, you can change it to whatever you need. However, I thought you said you wanted it to check if the range B8:B15 was blank.

It may be better if you just make a new sheet and add the actual info you will be using, and then write in cell a1 what it is you need to do so that we don't go back and forth modifying it. 

Tell me when you've done that and I will check it out when I can.



Brent Guttmann

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Nov 15, 2024, 4:27:05 PMNov 15
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Well. My replies keep getting deleted so... whatever. Have a good one.

On Wednesday, November 13, 2024 at 11:04:59 PM UTC-5 Keith Andersen wrote:
Brent ... do tell. I'm intrigued.

On Wed, Nov 13, 2024 at 10:03 PM Brent Guttmann <brent.g...@toptierpa.com> wrote:
Why not use a formula?


On Wednesday, November 13, 2024 at 4:02:48 AM UTC-5 Dr. AHMED Al-Wasity wrote:

Hi

I am beginner in the google Apps script.

I have a tick box in cell A7. I write this script to set the value (P) in the range A8:A15) when ticking the box. 

What should I do to run this script (function) automatically such that when a user of sheet ticks the cell (A7), the function run and set the range (A8:A15) to the value (P) with out going to App script and click on run icon. 


Script:

function checkandsetvalue() { var ss = SpreadsheetApp.getActiveSpreadsheet(); var sheet = ss.getSheetByName('EXAMPLE1'); var valueA1 = sheet.getRange('A7').getValue(); if (valueA1 == true) { sheet.getRange('C7').setValue(valueA1); } }



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Brent Guttmann

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Nov 15, 2024, 4:27:05 PMNov 15
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Keith... Perhaps I am missing something, but from what I read, just adding this formula in range A8:A15 should work, no?   =if($A$7=TRUE,"P","")

Brent Guttmann

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Nov 15, 2024, 4:27:05 PMNov 15
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Maybe I am missing something... but if you just put this formula in range A8:A15 would that not work?  =if($A$7=TRUE,"P","")

Dr. AHMED Al-Wasity

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Nov 15, 2024, 6:17:54 PMNov 15
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Thanks Brent 
Your two scripts achieve my requirements . The first script operate on individual column while the second script operate on range of columns. 
the second scripts require to untick of raw 17 of each column firstly then reset function 2 in contrast with function 1no need to untick raw 17. Here is the script that you erite it:
function setFormulaAndValidationAll() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var rangeStartRow = 20; // Start at row 20 (first row for formula)
var rangeEndRow = 120; // End at row 120
var startCol = 4; // Start with column D (column 4 in Apps Script)
var lastCol = 18; // Column R (column 18 in Apps Script)
// Define the data validation rule (dropdown list)
var validation = SpreadsheetApp.newDataValidation()
.requireValueInList(["1", "2", "3", "4", "5", "مستأذن", "مجاز", "حاضر"], true)
.build();

for (var col = startCol; col <= lastCol; col++) {
// Check if the range from row 20 to row 120 is blank for this column
var rangeCheck = sheet.getRange(rangeStartRow, col, rangeEndRow - rangeStartRow + 1, 1);
var displayValues = rangeCheck.getDisplayValues(); // Get the visible display values

// Check if all the cells in the range (from row 20 to row 120) are visibly empty
var allBlank = displayValues.every(function(row) {
return row[0] === ''; // Check if each cell displays as blank
});

// Only proceed if all cells in the check range (from row 20 to row 120) are visibly blank
// Only proceed with clearing the existing formulas and resetting them if all cells are visibly blank

if (allBlank) {
// Reference the checkbox in row 16 for the current column
var checkboxCell = sheet.getRange(16, col);

// Build the formula for each row in the current column
var columnFormula = [];
for (var row = rangeStartRow; row <= rangeEndRow; row++) {
var formula = '=IF($B' + row + '<>"", IF(' + checkboxCell.getA1Notation() + ' = TRUE, "حاضر", ""), "")';
columnFormula.push([formula]); // Push the formula for the current row
}

// Clear the existing content in the column (from row 20 to row 120) before setting the new formulas
sheet.getRange(rangeStartRow, col, rangeEndRow - rangeStartRow + 1, 1).clearContent();

// Set the formulas for the entire column (D to R) at once
sheet.getRange(rangeStartRow, col, rangeEndRow - rangeStartRow + 1, 1).setFormulas(columnFormula);
// Apply data validation (dropdown) to this column
sheet.getRange(rangeStartRow, col, rangeEndRow - rangeStartRow + 1, 1).setDataValidation(validation);
}
}
}
 
I have another query about the script that was written by Keith Andersen
Keith wrote this script
function checksetvalue(){
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('EXAMPLE1');
var valueA1 = sheet.getRange('A7').getValue();
let shName = ss.getSheetName();
let cell = sheet.getActiveCell();
let col = cell.getColumn();
let row = cell.getRow();

if(shName === "EXAMPLE1" && valueA1 === true && col === 1 && row === 7 ) {
sheet.getRange('A8:A15').setValue('A');

//DEFINE MENU SHEET
//PART DROPDOWN - no need to keep installing the rule after the first time
/*
var partCell = sheet.getRange('A8:A15');
var partRange = sheet.getRange('A1:A6');
var partRule = SpreadsheetApp.newDataValidation().requireValueInRange(partRange).build();
partCell.setDataValidation(partRule);
*/

} else if( shName === "EXAMPLE1" && valueA1 === false && col === 1 && row === 7 ){
sheet.getRange('A8:A15').clearContent();
}
}
In the Keiths script, I need to change the position of range cells (A1:A7) from sheet "Example1" to the new sheet "Menu" in the same google sheet. How the script will be after changing? 
 

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