Como você usa os resultados da auditoria de fornecedores para melhorar sua estratégia de compras?

En FORSITIS, creemos que la clave para cualquier auditoría exitosa comienza con la definición precisa de los objetivos. No se trata solo de revisar números, sino de alinear la auditoría con la estrategia global de la empresa. ¿Qué es lo que realmente queremos lograr? Al responder esta pregunta con claridad, convertimos la auditoría en una herramienta poderosa para impulsar el rendimiento y la eficiencia. Es como encender una luz en medio de la oscuridad, iluminando el camino hacia decisiones más informadas y estratégicas.

Audit is one of the most important things; it's like a first date to know your supplier. Defining objectives is part of the audit preparation. In Electronics, audit topics, besides quality are technology, production and supply chain. Audit aims to cover mainly the IATF certification, but also the capacity of the supplier to innovate and invest. Audit objectives must be aligned with your corporate purchasing objectives for supplier's.

Some hints in you can use: 1. Analyze audit results to identify supplier's strengths and weeknesses (use a SWOT). Use this information to negotiate better terms or improvements, SLA. 2. Focus on areas of risk highlighted in audit. Work with suppliers to develop corrective action plans. 3. Use positive audit findings to build stronger relationships with reliable suppliers. 4. Re-evaluate your supplier list based on audit outcomes. Consider replacing underperforming suppliers. 5. Share audit feedbacks with suppliers to encourage continuous improvement and ensure they align with your company's quality standards.

Use supplier audit results to boost your purchasing strategy by spotting and fixing performance and compliance issues. Choose better suppliers or update contracts based on these insights. Apply what you learn to build stronger supplier relationships, streamline processes, and ensure higher quality and reliability in future buys.

After receiving our supplier audit report, I noticed several small issues in delivery times and product quality. Using the findings, I discussed improvements with the supplier, aiming for better terms. We agreed on a plan to enhance quality control and tighten delivery schedules. This action not only improved our supply chain efficiency but also strengthened our relationship with the supplier, leading to more reliable service.

El análisis de resultados es donde la auditoría deja de ser un simple informe y se convierte en una brújula estratégica. En FORSITIS, tomamos los datos recogidos y los desglosamos, buscando patrones y conexiones que no son obvios a simple vista. Este proceso nos permite identificar no solo las áreas que necesitan mejora, sino también oportunidades ocultas que pueden transformar la estrategia de compra. Un análisis exhaustivo no es solo una revisión; es la chispa que enciende la innovación y guía el camino hacia un futuro más eficiente y competitivo.

Audit results must be communicated in a professional manner, by audit leader in a standarized report. Usually it includes a flag system, with findings (minor or major unconformities) and a action plan proposal.

En FORSITIS, sabemos que los resultados de una auditoría son tan valiosos como la forma en que se comunican. No basta con tener los datos; es esencial transmitirlos de manera clara y estratégica para que todas las partes involucradas comprendan su importancia. La comunicación efectiva es lo que convierte la auditoría en una herramienta de cambio, alineando equipos y generando un impulso colectivo hacia la mejora continua. Cuando los resultados se comunican correctamente, no solo informan, sino que inspiran acción y compromiso, catalizando una transformación real.

I summarized the audit findings, highlighting key issues and opportunities. For management, I prepared a brief report with recommendations for action. To the supplier, I sent a constructive email, outlining areas for improvement and asked an Action Plan. Both parties appreciated my honesty and clarity and focus on solutions, leading to positive changes. The supplier had a new MSA with us

Emphasize the importance of transparency and open communication channels between the company and its suppliers. Encourage suppliers to share their perspectives and insights, fostering a collaborative approach to problem-solving and continuous improvement.

After reviewing audit findings and had further onsite check - like a dawn raid - , I organized a meeting with our supplier's management to discuss necessary improvements. Together, we set clear milestones (the Action Plan) for improvement similiary to the 8D. Then, I shared these plans with my colleagues, ensuring we all support the supplier's journey to meet our standards. This teamwork approach helped us achieve our goals faster.

La implementación es el verdadero campo de pruebas de una auditoría. En FORSITIS, nos aseguramos de que las recomendaciones no se queden en el papel, sino que se traduzcan en acciones concretas que mejoren la estrategia de compra. Esto implica no solo ajustes operativos, sino también un cambio en la mentalidad y la cultura organizativa. Al implementar las recomendaciones de manera rigurosa y estratégica, convertimos los desafíos en oportunidades, fortaleciendo las relaciones con los proveedores y asegurando un impacto duradero en la eficiencia y el rendimiento.

This is one of the most important steps: Audits are a great evaluator to introduce a new supplier or not. If your company is committed to quality, the audit should result in the evaluation of the quality system of the supplier. This must be aligned with the company policies. As well as audit will result in the evaluation of all the certifications necessary per industry. On last term, in an audit you can see much more things than doing just a virtual evaluation, and audits usually strength the relationship with suppliers.

I do not use them for strategy. Visit them, ask for company intro, view D&B report. That’s enough for any Future strategy 😉☺️