Você está fazendo malabarismos com vários prazos em um dia. Como você decide quais tarefas enfrentar primeiro?

Priorizar tareas es crucial cuando tienes múltiples plazos en un solo día. Comienza por hacer una lista de todas las tareas pendientes y sus respectivos plazos. Utiliza una matriz de prioridad, como la matriz de Eisenhower, para clasificar las tareas según su urgencia e importancia. Las tareas urgentes e importantes deben ser abordadas primero, ya que tienen el mayor impacto y requieren atención inmediata. Después, enfócate en las tareas importantes pero no urgentes, ya que contribuyen significativamente a tus objetivos a largo plazo. Deja las tareas menos importantes y no urgentes para el final, o delega si es posible.

When faced with multiple deadlines in a day, prioritizing tasks effectively is key to ensuring everything gets done efficiently. One effective model for prioritization is the Eisenhower Matrix, which categorizes tasks based on urgency and importance: Urgent and Important (Do First): Tasks that are both urgent and important should be tackled first. Important, but Not Urgent (Schedule): Schedule specific time slots to work on these tasks to ensure they are completed before they become urgent. Urgent, but Not Important (Delegate): Tasks that are urgent but don't require your direct attention can be delegated to others if possible. Not Urgent and Not Important (Eliminate): Consider eliminating or minimizing time spent on these tasks.

Evalúa la Urgencia y la Importancia 🔥🔑 Utiliza la matriz de Eisenhower: divide tus tareas en cuatro cuadrantes según su urgencia e importancia. Aborda primero las tareas urgentes e importantes. Luego, dedica tiempo a las importantes pero no urgentes.

Start with the one that has the highest impact or the most significant consequences. Try not to get attached to the results or task, resist the temptation of doing what you like, but choose what is important, urgent, or impactful.

Identify the most critical tasks that align with your primary goals or have the highest impact on your projects. Use a prioritization method like the Eisenhower Matrix to categorize tasks by urgency and importance. (The Eisenhower Matrix helps prioritize tasks by categorizing them into four quadrants based on urgency and importance, allowing you to focus on critical tasks and long-term goals while minimizing distractions. Use it to enhance productivity and achieve a better work-life balance.)

Considera las Consecuencias ⚖️ Piensa en las consecuencias de no completar cada tarea a tiempo. ¿Cuál tendría un mayor impacto negativo si se retrasa? Esto puede ayudarte a priorizar de manera efectiva.

Evaluar el valor de cada tarea puede ayudarte a determinar cuáles abordar primero. Considera el impacto de cada tarea en tus objetivos personales, del equipo o de la organización. Pregúntate cuáles tareas aportan más valor, ya sea en términos de beneficios financieros, satisfacción del cliente, desarrollo profesional o avance en proyectos importantes. Por ejemplo, una tarea que directamente influye en un proyecto crítico para la empresa puede tener más valor que una tarea administrativa rutinaria. Priorizar las tareas de alto valor te asegura que estás utilizando tu tiempo y recursos de manera óptima y contribuyendo significativamente al éxito general.

Assessing the values of tasks is a critical step in prioritizing when you’re faced with multiple deadlines. It allows you to determine which tasks are most important and should be tackled first. Use a prioritization matrix, like the Eisenhower Box, to categorize tasks based on their urgency and importance1. Tasks that are both urgent and important should be your top priority. Consider the effort required for each task and its potential impact. Prioritize tasks that have a high impact but require less effort to complete efficiently. Divide larger tasks into smaller, manageable subtasks. This can make it easier to see quick wins and prioritize parts of a larger project

Estimate the time required for each task. Start with tasks that are time-sensitive or those that you can quickly complete to create momentum and free up time for more complex tasks.

J'aime bien me créer mon propre système de notation pour évaluer l'impact de chaque tâche. J'attribue une note de 1 à 5 selon l'alignement avec mes objectifs, l'urgence et l'effort nécessaire. Les tâches avec le score le plus élevé sont mes priorités absolues. Ça m'aide à réfléchir de façon plus stratégique, surtout quand certains choix sont parfois plus difficiles à prendre.

Establece Plazos y Estima Tiempos ⏰📅 Asigna tiempos específicos para cada tarea y respétalos. Establece plazos internos antes de los externos para darte un margen de maniobra.

Here are 2 additional ways to improve your time estimation for tasks: 1. Track Your Time: Before relying solely on guesswork, track your actual time spent on similar tasks in the past. This can be done manually using a time log or through time-tracking apps. Having a data-driven understanding of your typical work pace helps create more accurate estimates for future tasks. 2. Break Down Large Tasks: Complex tasks can be intimidating when estimating time. Break them down into smaller, more manageable sub-tasks. Estimate the time for each sub-task and then add them up to get a more accurate overall estimate for the entire project. This method makes the task seem less daunting and allows for a more realistic timeframe.

Estimate the time required for each task. Start with tasks that are time-sensitive or those that you can quickly complete to create momentum and free up time for more complex tasks.

Ma petite astuce lorsqu'il s'agit d'une tâche nouvelle et qu'il est difficile d'estimer précisément son temps de traitement, c'est de multiplier ce temps estimé par 1.5 Naturellement, on a toujours tendance à sous-estimer son temps, cette technique est donc bien utile.

Timeboxing: Allocate specific time slots for each task based on its complexity and urgency. 👉🏿Estimate realistically: Consider past similar tasks, buffers for unexpected interruptions, and account for context switching. 👉🏿Track your progress: Use a timer to stay focused during each block. 👉🏿Be flexible: Review your schedule throughout the day and adjust timelines if needed.

Delegating duties is a powerful strategy for managing multiple deadlines effectively. By delegating tasks that others can handle, you free up your time to focus on tasks that require your specific skills or are of higher priority It helps prevent you from becoming overwhelmed and burned out by too many tasks and competing deadlines Delegating responsibilities can empower team members, giving them a sense of ownership and the opportunity to develop new skills Prioritize tasks based on their importance and urgency, delegating less critical tasks and focusing on those that align closely with key goals and deadlines

When confronted with multiple deadlines throughout the day, I find delegating tasks particularly effective. This approach not only frees up my time but also leverages the strengths of team members who may have more availability or specialized skills for certain tasks. For instance, assigning tasks that require specific expertise to team members who can complete them more efficiently than I can significantly saves time. This strategy is beneficial because while some tasks might take me several hours to complete, others with the right skills could finish them in a fraction of the time, ensuring deadlines are met effectively.

Delega cuando sea posible 🤝📤 No trates de hacerlo todo tú mismo. Si hay tareas que pueden ser delegadas, no dudes en hacerlo. Esto te permitirá concentrarte en lo que realmente necesita tu atención.

If possible, delegate tasks that others can handle effectively. Delegation can free up your time to focus on high-priority tasks.

Ce qu'il est important de faire quand on décide de déléguer des tâches, c'est de prendre le temps d'expliquer non seulement le "quoi" mais aussi le "pourquoi". Ça permet à la personne de donner du sens à sa mission et ainsi de créer de l'engagement.

Haz Pausas y Mantén la Energía 🌟💪 No olvides tomar pequeños descansos para recargar tu energía. Un descanso breve puede aumentar tu productividad y ayudarte a mantener un enfoque claro durante el día.

Be adaptable. Sometimes, unexpected tasks or changes in priorities occur. Stay flexible and adjust your plan as needed to accommodate these changes without losing focus.

Continuously review your task list and progress. Regular check-ins help ensure you stay on track and can make necessary adjustments promptly.

To decide which tasks to tackle first when juggling multiple deadlines, prioritize based on urgency and importance, tackling the most critical and time-sensitive tasks first.

Delega cuando sea posible 🤝📤 No trates de hacerlo todo tú mismo. Si hay tareas que pueden ser delegadas, no dudes en hacerlo. Esto te permitirá concentrarte en lo que realmente necesita tu atención.

Balancing multiple deadlines requires a blend of strategic planning and flexibility. Incorporating regular breaks, using productivity tools, and maintaining a healthy work-life balance are also key to staying effective and avoiding burnout.

It's just simple. Make a plan based on the set deadline and the given lead time by thinking backwards. Besides, don't forget to assume unexpected events, fatigue, burnout, and unexpected sickness. Things don't go smoothly all the time.