Best Receipt Scanner Apps Of 2025

Veryfi offers a highly accurate Optical Character Recognition (OCR) API that can integrate into your company’s preexisting software or mobile app for receipt scanning. This OCR can scan multi-page receipts, long receipts, invoices, purchase orders and W2 forms with excellent accuracy. The main downside to this API is that it requires your team to have a knowledgeable programmer to integrate it into your software. It charges per receipt, with a $500 monthly minimum—which is likely too costly for smaller teams.

Veryfi also offers a ready-made app with its OCR scanning capabilities. It analyzes documents line by line to extract cost information, enforce policies you set and glean other insights. Users can also split bills and receipts.

Considering its slightly higher price is more than the average, I’d only recommend Veryfi’s Expense Management app for companies that scan a high volume of multi-page receipts or long receipts, or that are concerned about optimizing document scanning accuracy.

Much more than just a receipt scanner, Wave is complete accounting software that lets you manage your company’s overall cash flow, pay staff members and receive payments. While other accounting services such as QuickBooks also let you accept payments, Wave’s interface feels more straightforward and pleasant.

You can create invoices in various styles using clean-looking templates, which you can easily customize by color and font to fit your brand. After submitting an invoice to clients, you can receive payments directly through Wave by ACH deposit, credit card or Apple Pay. The simplicity makes Wave a strong option for companies that want to manage client billing and receipt expenses in one place.

Wave also lets you pay employees directly from connected bank accounts—and the multifaceted analytics portal lets you track overall sales, cash flow and expenses. It’s a good value for teams seeking a complete bookkeeping and accounting app that feels more modern than alternatives such as QuickBooks or Xero.

Learn more:Read our full Wave review.

Zoho Expense is a well-rounded and cost-effective app that will meet most companies’ needs for everything related to receipt scanning, accounting and expense management in general. Starting at $5 monthly per user, it’s the cheapest option on our list and provides better accounting functionality than many others we tried.

The software tracks mileage, including GPS functionality, for accurate assessment. You can set budgets and allocate specific amounts for trips, with itinerary management and the option to set custom travel policies. It has a higher purchase-request and receipt approval level than most other platforms—with multilevel approvals, simple approvals and many other approval-sharing styles. You can even create workflows and alerts to customize who is notified by email to approve certain transactions.

Zoho is an affordable option for teams of any size, and each of its plans offers feature-rich expense management beyond simple receipt tracking.

Expensify is a well-rounded receipt-scanning app and accounting platform that also handles invoice creation and some banking features. It’s an excellent option for companies concerned with quick report turnaround and reimbursements as soon as the next day because the software connects directly with ACH for direct deposit. If your company relies on a company card for many purchases, Expensify offers a corporate card that provides up to 2% back and can save you 50% on Expensify.

In addition to streamlined reimbursements, Expensify offers streamlined invoice creation and bill pay directly from your connected ACH account. It lets you quickly reconcile expenses with your connected bank. Expensify also integrates with HR platforms such as Gusto and Zenefits, bundling your corporate bank account and expense platform and streamlining the employee payment process.

Neat is a fairly straightforward receipt scanner and expense management app. You can use mobile to take photos of receipts, invoices and other documents, automatically uploading them to the app. Neat’s OCR data tool will analyze your documents line-by-line and extract key information, organizing your documents by whatever category you choose. Within the app dashboard, you can filter and search your stored files.

However, the main thing that sets Neat apart from alternatives is that it integrates with tax software such as H&R Block and TurboTax. When tax season rolls around, these apps automatically extract information from your Neat records and populate tax forms, avoiding human-made errors and streamlining the tax process. Neat is a good option for companies planning to use one of these two systems to pay taxes.

Learn more:Read our full Neat review.

Shoeboxed is a simple receipt scanning app that helps you organize various types of documents: receipts, business cards, credit card statements, bills and other documents such as invoices. You can use the mobile app to scan these documents, and Shoeboxed’s desktop dashboard categorizes and organizes them for easy retrieval. I found it very easy to use Shoeboxed because of its basic features and interface. However, it lacks the advanced features that alternatives have—including mileage tracking, approval workflows and budgeting.

Beyond its simplicity, one unique aspect of Shoeboxed is its Magic Envelope feature, which provides unlimited envelopes that you can stuff full of paper documents and mail to the Shoeboxed address. Once Shoeboxed receives the envelope, on-site workers verify your scanned data and categories, providing an extra layer of assurance.

QuickBooks Online is a popular and comprehensive accounting software with a built-in receipt scanner on mobile. You can also upload receipts on your desktop or by email. It works especially well for sales-oriented teams because you can send invoices, accept payments, connect sales-focused apps and track taxes.

Of all the receipt-scanning apps we tried, QuickBooks is the only one that connects directly to your Amazon, eBay or Shopify account. These integrations are valuable for e-commerce companies that sell on these platforms, as QuickBooks automatically matches payouts with bank deposits and tracks your overall cash flow vs. expenses. When selling products, QuickBooks calculates and tracks your taxes throughout the year, making auditing and the tax form process easier.

Beyond its e-commerce integrations, QuickBooks can sync your data with over 700 other platforms—offering a more versatile integration stack than any other receipt-scanning app on our list.

Dext Prepare is a business expense-management platform that lets you scan and manage receipts, invoices and bank statements. Its mobile app scanner can capture multi-page and long receipts and compile different scans into a single file. The software provides many ways to organize extracted data—by date, item category, currency, tax, invoice number or payment status. These auto-organization options significantly benefit large teams that process many documents—not just receipts but invoices and other expenses.

Dext charges by the account, which is unusual and likely makes the software too costly for small teams. However, if your company manages expenses and receipts for over 30 users, the per-user cost may be lower than most alternative systems on this list.