Here's how you can prioritize tasks to boost productivity in your business strategy role.

Prioritization of tasks in a business strategy role: Firstly, split your tasks into urgent versus important, using some framework like Eisenhower Matrix, divided into what is critical and can wait. Then, define certain goals for the week or month. Break down giant projects into smaller actionable tasks with realistic deadlines. Finally, get into the rhythm of going back to your priorities to modify them whenever necessary, considering which of the business needs might have changed or what new information you may have. Next, exclude distractions, create big blocks of uninterrupted time, and use that time for high-priority activities.

The foundation of effective prioritization is understanding the critical needs of your business. Identify the strategic objectives and determine which tasks are essential to achieving them. Aligning tasks with the company’s vision ensures that every effort contributes meaningfully to long-term success. Methodology Example: • Eisenhower Matrix: Divide tasks into four categories: 1. Urgent and important (do immediately) 2. Important but not urgent (schedule for later) 3. Urgent but not important (delegate) 4. Neither urgent nor important (eliminate or defer) Using frameworks like the Eisenhower Matrix helps differentiate between urgent tasks that require immediate attention and important tasks that support sustainable growth.

Evalúe la necesidad y deadline solicitado, reviselo con el equipo para ver que tan alcanzable es. Muchas veces los líderes pierden la noción del tiempo que llevan las cosas por lo que es importante revisar. En caso de trabajos grandes, exponga expectativas claras al equipo y agende sesiones de seguimiento desde el momento uno, eso evitará correr a último momento. Vaya dando status de avance a los solicitantes para bajar ansiedades. Adicionalmente, todo lo que sea rápido de resolver, hágalo primero para evitar acumulación.

After years of being involved in Strategic Planning activities, I'm an avid supporter (still) of SWOT (Strengths, Weaknesses, Opportunities and Threats) analyses. This tool has been around for a long time and can not only facilitate organizational business analyses, but should also be applied down to all the portfolios, programs and projects that support organizational business strategies and objectives (and all should). The question is "What are all the Strategic Imperatives for both near and long-term business success?" These are derived from honest assessment of org. Strengths (how do we leverage them), Weaknesses (how do we resolve them), external Opportunities (how do we exploit them) and Threats (how do we defend against them).

To boost productivity in your business strategy role, prioritize tasks using the Eisenhower Matrix to distinguish between urgent and important activities. Start by listing all your tasks, then categorize them into four quadrants: urgent and important, important but not urgent, urgent but not important, and neither. Focus first on urgent and important tasks, ensuring critical deadlines are met. Schedule time for important but not urgent tasks to prevent last-minute rushes. Delegate or defer tasks that are urgent but not crucial, and consider eliminating those that fall into the neither category. Regularly review and adjust your priorities based on project developments and feedback, maintaining flexibility to adapt to changing business needs.

I use this analogy to evaluate impact: If you want your car to go faster, what would you do? a) Polish it and replace the spoiler b) Change the color and upgrade the exhaust and brakes c) Get a better engine Business decisions are the same. Once you write them down, it becomes really logical!

O planejamento de uma tarefa estratégica para os negócios deve prever custos de tempo e capital. Considerar os impactos dos desvios pode ser feito estimando-se fatores de perda dos resultados esperados como por exemplo 0,5 % de perda para cada dia de atraso. No mais a aferição dos ganhos alcançados x planejados e se eventuais atrasos e perdas projetadas se confirmaram ajuda a calibrar estes padrões de projeções da empresa para futuros projetos.

Once you've identified key tasks, evaluate their potential impact on your business. Consider how each task contributes to overall objectives, revenue, or operational efficiency. Tasks with a high impact should take priority, as they move the needle more significantly. By focusing on tasks that deliver the most value, you can enhance productivity and ensure that your efforts are aligned with strategic business outcomes.

En la evaluación de impactos es importante realizar un rápido análisis de riesgos para toma las mejores decisiones para la empresa con información de calidad.

Personally, I don't believe in deadlines because they can stress people out and lead to procrastination until the very last minute. In my experience, creating daily, weekly, and monthly goals is a much better and healthier approach. It’s like saying, "I want to lose 50 pounds in 3 months!" A more effective way to approach it is to ask: -> What daily habits, if I follow them, will naturally lead me to lose 50 pounds in 3 months? Just reframe it, and watch the magic take place!

Setting deadlines can significantly enhance productivity and task management. Deadlines create a sense of urgency, motivating you & your team to focus and complete tasks within a specified timeframe. They improve time management by allowing you to better allocate your time & resources, ensuring tasks are completed efficiently & on schedule. Deadlines also enhance accountability, as team members are more likely to stay on track and meet their commitments when they know they have a specific timeframe to complete a task. Additionally, deadlines help prioritize tasks, determining which need immediate attention and which can be scheduled for later. They reduce procrastination by encouraging you to start working on tasks sooner rather than later.

O senso de urgência gerado por prazos bem estabelecidos ajuda a gerenciar o tempo de forma eficiente, uma ideia reforçada por Peter Drucker, que enfatiza a gestão do tempo como essencial para a eficácia. A sugestão de ser realista quanto ao tempo necessário e considerar dependências é crucial para evitar frustrações. Além disso, o uso de prazos como referência para acompanhar o progresso e ajustar prioridades é um ponto valioso. Em suma, cumprir prazos não apenas mantém o ímpeto, mas também assegura que as tarefas críticas sejam finalizadas no tempo adequado.

To delegate wisely: Even if delegation yields 70% efficiency, it’s still worth it. Holding onto too many tasks only makes you a bottleneck. Doing the task yourself should be the last resort. First, delegate; if that’s not feasible, defer; if that doesn’t work, drop the task altogether. Only if none of these options are viable should you do it yourself. The decision to delegate should be made at the start, not near the deadline when it’s too late. Waiting to delegate until you’re running out of time leads to poor results. After delegating, you need ample time to review, correct, and finalize the work.

Delegar sabiamente no solo mejora la eficiencia y reduce el estrés, sino que también fomenta el desarrollo de habilidades, mejora la toma de decisiones y fortalece la confianza dentro del equipo. Delegar tareas demuestra confianza en las habilidades y capacidades de los miembros del equipo. Esto puede aumentar la moral y el compromiso del equipo. La carga de trabajo puede ser abrumadora. Al delegar tareas, puedes reducir el estrés y evitar el agotamiento, lo que te permite mantener un mejor equilibrio entre el trabajo y la vida personal. Al delegar tareas menores o rutinarias, puedes concentrarte en las prioridades estratégicas que realmente impactan el éxito de tu organización.

No Brasil brincamos com a expressão delegar nao é "delargar". O Lider precisa conhecer bem o projeto e as demandas e mais ainda conhecer sua equipe tanto nas suas virtudes quanto limitações. Esse conhecimento pleno permite uma distribuição inteligente das atividades que associado a um comportamento deste lider de se fazer presente, reunir-se com o time com frequência mesmo que 15 minutos por dia dá ampla proteção ao projeto para que não se desvie do curso ou que se desviado seja prontamente reconduzido ao caminho certo. Liderar é uma arte feita em conjunto com bons atores para que a obra seja "prima" (extraordinária).

You don’t need to do everything yourself. Delegate tasks that can be handled by others, especially those that don’t require your specific expertise. This frees up time for high-level strategic thinking.

Still need to monitor,or observe,evaluate, guide, subordinates are always not skilled enough. Always a check is to be there.

During strategic reviews, it’s important to avoid several common pitfalls to ensure they are effective. One major pitfall is the lack of clear objectives, which can lead to unfocused and unproductive sessions. Always define what you aim to achieve with each review. Ignoring data is another issue; relying on assumptions rather than accurate, up-to-date information can result in misguided decisions. Additionally, overlooking feedback from team members can mean missing valuable insights and opportunities for improvement. Conducting reviews too infrequently can allow issues to escalate, so regular reviews are essential for early problem identification. Resistance to change is also a common pitfall; being unwilling to adapt your strategy.

Priorities shift—so should your task list. Regular reviews allow you to stay agile and adjust focus. Make it a habit to assess progress weekly or bi-weekly.

By using this structured framework, you can improve your time management and ensure that your efforts contribute meaningfully to your evolving objectives. Would you like to explore specific examples or tools for implementing this matrix?

O texto destaca a importância da revisão regular da lista de tarefas em um ambiente de negócios dinâmico, ressaltando que as prioridades podem mudar rapidamente. Essa flexibilidade é crucial para garantir que os esforços permaneçam alinhados com os objetivos estratégicos. Revisar o progresso das tarefas e reavaliar seu impacto não apenas permite ajustes oportunos, mas também assegura que a equipe esteja focada nas atividades mais valiosas. No entanto, é vital que esse processo de revisão seja sistemático, pois a falta de uma abordagem estruturada pode levar à ineficiência. Em suma, a capacidade de se adaptar e reorientar prioridades é fundamental para a eficácia em um cenário em constante mudança.

Consider using a structured framework, like a priority matrix, to help evaluate and categorise tasks based on urgency and importance. This will make it easier to identify which activities should be prioritised as your strategic goals evolve.

I use ChatGPT every day—it's essential for my work. If you want to see more impact in your business, I recommend trying this approach with prompts: Ask your question clearly. Follow it up with: "You are a prompt engineer, how would you improve this prompt to get a better response?" You can experiment with this method or even take an AI course. Trust me, the ROI is massive!

Project management software is needed when delegating work. Workflow built within the project management system can be used to move the larger piece of work along as individuals work on individual task. Project management software is also to track task and overall project deadlines and progress.

Using tools is a great method to get work done. Understanding and visualizing deadlines and workflows The tools are most useful once you streamline the process, remove waste and line up projects with strategic goals.