How can you create a professional and respectful culture at conferences?

1 Prepare well

Before you attend a conference, do some research on the agenda, the speakers, the venue, and the audience. This will help you plan your schedule, set your goals, and tailor your communication. For example, you can prepare some questions to ask the speakers, some topics to discuss with other attendees, and some materials to share your work. You can also familiarize yourself with the conference code of conduct, the dress code, and the etiquette.

2 Be punctual and attentive

One of the ways to show respect and professionalism at conferences is to be punctual and attentive. Arrive on time for the sessions, the meetings, and the social events. Avoid distractions such as checking your phone, chatting with others, or leaving early. Pay attention to the speakers, the moderators, and the participants. Take notes, ask relevant questions, and provide constructive feedback. If you are presenting, practice your speech, check your equipment, and stick to your time limit.

3 Network respectfully

Networking is one of the main benefits of attending conferences. But it also requires some skills and sensitivity. When you approach someone, introduce yourself briefly, state your purpose, and ask for permission to continue the conversation. Be polite, friendly, and genuine. Listen actively, avoid interrupting, and respect different opinions. Don't monopolize the conversation, the attention, or the space. Exchange contact information, follow up, and thank them for their time.

4 Acknowledge diversity and inclusion

Conferences are diverse and inclusive spaces where people from different backgrounds, disciplines, and perspectives come together. This means that you should be aware of and respectful of the diversity and inclusion of others. Use inclusive language, avoid stereotypes, and address people by their preferred names and pronouns. Recognize and appreciate the contributions and achievements of others. Be open-minded, curious, and willing to learn from others.

5 Address issues and conflicts

Sometimes, issues and conflicts may arise at conferences. This could be due to misunderstandings, disagreements, or inappropriate behavior. If you encounter or witness such situations, don't ignore or escalate them. Instead, try to address them in a calm and respectful manner. Communicate clearly, assertively, and respectfully. Seek clarification, apologize, or offer solutions. If necessary, report the issue to the conference organizers or authorities.

6 Reflect and improve

After the conference, take some time to reflect on your experience. Think about what you learned, what you enjoyed, and what you achieved. Also think about what you could improve, what you missed, or what you regret. Write down your reflections, your feedback, and your action steps. Share your insights, your gratitude, and your recommendations with others. Apply what you learned to your work, your goals, and your development.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?