How can you ensure accurate import labeling and marking in logistics?

Import labeling and marking are essential aspects of logistics that ensure compliance, safety, and efficiency in international trade. They help identify the origin, destination, contents, and handling requirements of the shipments, as well as facilitate customs clearance and inspection. However, different countries and regions may have different standards and regulations for import labeling and marking, which can pose challenges and risks for logistics operators. In this article, you will learn some tips and best practices on how to ensure accurate import labeling and marking in logistics.

1 Know the requirements

The first step to ensure accurate import labeling and marking is to research and understand the specific requirements of the destination country or region. Different products may have different labeling and marking rules, depending on their nature, quality, safety, and environmental impact. For example, some countries may require labels to include information such as country of origin, net weight, ingredients, expiration date, and certification marks. Some countries may also have specific language, font, size, color, and placement requirements for the labels and marks. You should consult the relevant authorities, trade associations, or experts to obtain the latest and accurate information on the import labeling and marking requirements.

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Syed Mohd Nazruddin Syed Zainal Abidin

Logistics Supervisor at Vantage Energy Group
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It is crucial to put labelling and marking while shipping your package. There are several important points when labeling your package: - Proper Label Placement, Visible and appropriate location on your packages. - Used standardize label comply with the international standard & regulations. - Check the regulation with the destination country, different country different regulations. -Verify that all information on the labels is accurate and corresponds precisely to the product being shipped. - Make sure your shipping invoice is accurate and match with the description on the label to avoid any delay during import process. - Follow up and ask advise with your Forwarders/Logistics Partner for guidance and further support guidance.

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2 Use standard formats

The second step to ensure accurate import labeling and marking is to use standard formats and symbols that are widely recognized and accepted in international trade. For example, you can use the Harmonized System (HS) codes to classify and describe your products, which can help simplify the customs procedures and reduce the risk of misclassification. You can also use the International Organization for Standardization (ISO) codes to indicate the country of origin and destination, which can help avoid confusion and ambiguity. Additionally, you can use the International Maritime Dangerous Goods (IMDG) codes to label and mark your hazardous goods, which can help ensure safety and compliance.

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3 Apply labels and marks properly

The third step to ensure accurate import labeling and marking is to apply them properly on your shipments. You should follow the guidelines and instructions on how to affix, position, and protect the labels and marks on your packages, containers, or pallets. You should also ensure that the labels and marks are clear, legible, durable, and consistent throughout your shipment. You should avoid using labels and marks that are outdated, damaged, or conflicting with each other. You should also remove or cover any labels and marks that are not relevant or applicable to the destination country or region.

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4 Check and verify

The fourth step to ensure accurate import labeling and marking is to check and verify them before dispatching your shipment. You should review and inspect your labels and marks to ensure that they match the information on your shipping documents, such as the invoice, packing list, bill of lading, or certificate of origin. You should also ensure that they comply with the requirements of the destination country or region. You should correct any errors, discrepancies, or omissions that you find in your labels and marks. You should also keep a record of your labels and marks for future reference or verification.

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Fernando PENTEADO, CPSM®

Supply Chain & Logistics CSCO VP Director | International Speaker | Digital Transformation | Import & Export | Global Markets | Sustainable Omnichannel Last-Mile | Fractional Manager & Interim
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Controlling materials in a standardized way through software that helps collect data and filter information is essential to maintaining organization and control as a whole. Furthermore, to optimize processes for each activity, it is essential to train employees in accordance with what has been established so that a standard is respected and maintained. It is also important to have a person responsible for supervising whether the process is being followed.

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5 Communicate and coordinate

The fifth step to ensure accurate import labeling and marking is to communicate and coordinate with your logistics partners, such as your freight forwarder, carrier, broker, or agent. You should inform them of your labels and marks and provide them with copies of your shipping documents. You should also seek their advice and feedback on your labels and marks and address any issues or concerns that they may have. You should also update them on any changes or updates that you make to your labels and marks. By communicating and coordinating with your logistics partners, you can ensure that your labels and marks are handled and processed correctly and efficiently.

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6 Monitor and follow up

The sixth and final step to ensure accurate import labeling and marking is to monitor and follow up on your shipment. You should track and trace your shipment and check its status and location. You should also be prepared to provide any additional information or documentation that may be requested by the customs or other authorities. You should also respond to any queries or problems that may arise during the transit or delivery of your shipment. You should also collect and analyze the feedback and performance of your labels and marks and identify any areas for improvement or optimization.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you ensure accurate import labeling and marking in logistics?

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2

3

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1 Know the requirements

2 Use standard formats

3 Apply labels and marks properly

4 Check and verify

5 Communicate and coordinate

6 Monitor and follow up

7 Here’s what else to consider

Import/Export Operations

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How can you ensure accurate import labeling and marking in logistics?

1

2

3

4

5

6

7

1 Know the requirements

2 Use standard formats

3 Apply labels and marks properly

4 Check and verify

5 Communicate and coordinate

6 Monitor and follow up

7 Here’s what else to consider

Import/Export Operations

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