How can you ensure that your conference insurance policy covers force majeure events?

2 Compare and negotiate the options

Not all conference insurance policies are the same. You should compare and negotiate the options available from different providers and brokers. You should look for policies that offer comprehensive and flexible coverage for force majeure events, such as cancellation, postponement, relocation, or rescheduling. You should also consider the premiums, deductibles, exclusions, and limits of the policies. You should try to negotiate the best terms and rates for your specific conference needs and risks.

4 Align the policy with the contract

Your conference insurance policy should align with your conference contract with the venue, speakers, sponsors, vendors, and attendees. You should include clear and consistent force majeure clauses in your contract that define the events, the effects, the responsibilities, and the remedies of each party. You should also coordinate with your contract partners and inform them of your insurance policy and coverage. This way, you can avoid or minimize disputes and conflicts in case of a force majeure event.

5 Plan for contingencies and alternatives

Even with a conference insurance policy that covers force majeure events, you should still plan for contingencies and alternatives in case of a crisis. You should have a crisis management team and a communication plan to handle any emergencies and inform your stakeholders. You should also explore other options to deliver your conference objectives, such as hybrid, virtual, or smaller formats. You should also monitor the situation and follow the guidelines and regulations of the authorities.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?