How can you follow up with multiple interviewers without sounding repetitive or spammy?

1 Know your audience

The first step is to know who you are writing to and what their role and perspective are. For example, the hiring manager may be more interested in your fit for the role and the team, while the HR representative may be more concerned with your salary expectations and availability. The technical lead may want to hear more about your skills and projects, while the potential colleague may want to know more about your personality and work style. Tailor your email to each interviewer and highlight the points that are most relevant and important to them.

2 Be specific and sincere

The second step is to be specific and sincere in your email. Don't just say "thank you for your time" or "I enjoyed our conversation". Instead, mention something that you learned from them, a question that they asked, or a topic that you discussed. This shows that you paid attention, remembered details, and appreciated their insights. Also, express your enthusiasm and interest in the role and the company, and why you think you are a good fit. Be genuine and avoid exaggerating or flattery.

3 Add value and ask questions

The third step is to add value and ask questions in your email. Don't just repeat what you said in the interview or send the same email to everyone. Instead, use this opportunity to showcase your skills, knowledge, and achievements. For example, you can share a link to a relevant article, a portfolio piece, or a recommendation letter. You can also ask a follow-up question that demonstrates your curiosity, initiative, or problem-solving ability. This shows that you are proactive, engaged, and eager to learn more.

5 Send it at the right time

The fifth step is to send your email at the right time. Don't wait too long or too soon after the interview. Instead, aim for within 24 hours of the interview, or the next business day if the interview was on a Friday or before a holiday. This shows that you are prompt, organized, and respectful of their time. Avoid sending your email at odd hours, such as late at night or early in the morning. Instead, choose a time when they are likely to be in the office and check their inbox.