How can you manage dependencies between teams in a large-scale Kanban system?

Establish Clear Communication Channels Identify and Document Dependencies Prioritize and Sequence Work Implement Cross-Functional Teams Encourage Collaborative Planning Conduct Regular Sync Meetings Use Kanban Boards for Visualization Allocate Buffer Time for Dependencies Foster a Culture of Transparency Continuously Monitor and Adapt

Managing dependencies between teams in a large-scale Kanban system requires strategic planning, clear communication, and effective coordination. Here are several strategies to effectively manage these dependencies: •Visualize Dependencies •Implement a Shared Kanban Board •Use Dependency Tracking Tools •Regular Cross-Team Meetings •Designate Dependency Coordinators •Implement Lead Time and Buffer Policies •Prioritize Work Based on Dependencies •Optimize for Flow Efficiency •Encourage Transparent Communication •Conduct Retrospectives •Leverage Service Level Expectations (SLEs) •Feedback Loops and Continuous Improvement By employing these strategies, teams can effectively manage dependencies in a large-scale Kanban system.

Klare Rollen und Verantwortlichkeiten zu besprechen ist das A und O, dies verhindert Verwirrung und Doppelarbeit und fördert die Verantwortlichkeit für anfallende Aufgaben. Es gibt ja bereits ein einfaches, aber effektives Rollenmodell: Serviceanforderer (Kunde), Serviceanbieter (Team) und Service Delivery Manager oder auch Flow Master/Manager. Der Serviceanforderer, oft der Kunde oder ein wichtiger Stakeholder, definiert, was gebraucht wird – im Klartext, den Wert und die Erwartungen der Arbeit. Das Team oder die Person, die Wert durch ihre Arbeit liefern. Und der Service Delivery Manager Person sorgt koordiniert den Fluss der Arbeit zwischen Anforderer und Anbieter in Zusammenarbeit mit dem Service Request Manager.

Manage dependencies, teams, and implement Kanban system for efficient project management. To manage dependencies effectively, identify critical dependencies early, establish clear communication channels, coordinate tasks across teams, and use tools like dependency mapping software. For teams, ensure clear roles and responsibilities, promote collaboration and feedback, and utilize agile methodologies for flexibility. Implement a Kanban system by visualizing workflow, limiting work in progress, prioritizing tasks, and continuously improving processes based on metrics and feedback.

Um Abhängigkeiten und Teams zu managen (Manage the Work, not the workers) sowie ein Kanban Board für das skalierte Umfeld einzuführen, könntest du folgende Schritte in Erwägung ziehen: Zuerst ist es hilfreich, kritische Abhängigkeiten frühzeitig zu identifizieren, klare Kommunikationswege zu etablieren, Aufgaben zwischen den Teams zu koordinieren und Tools wie Abhängigkeitsdarstellungs-Software zu nutzen. Ein Kanban Board kannst du implementieren, indem du den Arbeitsfluss visualisierst, die Anzahl der gleichzeitig in Arbeit befindlichen Aufgaben begrenzt, Aufgaben priorisierst und die Prozesse kontinuierlich auf Basis von Metriken und Feedback verbesserst.

one of the most practical ways to handle this is to have the PM/SM's attend in each others planning sessions (yes, you can have those even if you are kanban). So this way when you are deciding on future work and you are planning them and discover your dependencies, blockers, and risks, the PM/SM's of those other teams can be notified and take that back to them and have them put those items on their calendars/boards as well. Of course communications, kickoff meetings and follow-up leads meetings and such is always very helpful as well too to stay in touch and updated as teams that have dependencies on each other. One of the tools outside of Jira or Jira Align might be Miro that can be shared and make it really visual for all to see clearly.

Furthermore, dependencies can be managed between teams in a large-scale Kanban system by visualising the dependencies and workflow by utilising integrated Kanban boards. These boards can feature colour-coded cards for tasks assigned to different teams and arrows to indicate the direction of dependencies between tasks. In my projects, I have utilised both JIRA and Trello to help as you can create links between cards or tasks across boards, which has helped clarify dependencies and makes them actionable.

To manage dependencies in a large-scale Kanban system, visualize them on the board, communicate effectively, use digital tools for tracking, and regularly review and adjust processes.

Incorporate feedback loops and synchronization points into the Kanban system to facilitate communication and coordination between teams. Regular meetings, such as daily stand-ups or weekly sync meetings, provide opportunities to discuss dependencies, address issues, and align priorities.

Encourage the establishment of regular interdepartmental discussion forums where team members can share ideas, challenges, and solutions. Additionally, facilitate training sessions and workshops focused on building a culture of collaboration, emphasizing the importance of transparency, open communication, and shared responsibility. These initiatives will strengthen the bonds between teams, fostering collaborative problem-solving.

Feedback-Schleifen ermöglichen es, Rückmeldungen von Kunden, Stakeholdern und anderen Teams zu sammeln und zu teilen. So kannst du deine Arbeit basierend auf diesem Feedback überprüfen und anpassen. Synchronisationspunkte sind Ereignisse oder Meetings, die die Koordination und Abstimmung deiner Arbeit mit anderen Teams erleichtern, sowie die Lösung von Problemen und Abhängigkeiten ermöglichen. Beispiele für Feedback-Schleifen und Synchronisationspunkte sind Risk Meeting, Skalierte Meetings mit Repräsentanten aus den Teams, gemeinsame Demos. Durch die Implementierung von Feedback-Schleifen und Synchronisationspunkten stellst du sicher, dass deine Dienstleistung Wert schafft und Erwartungen des Kunden erfüllt.

Utilize dependency management tools and techniques to track and manage dependencies between teams. These tools may include dependency mapping software, dependency management boards, or integrated project management platforms that provide visibility into dependencies and facilitate coordination.

Cultivate a culture of collaboration, transparency, and trust among teams involved in the Kanban system. Encourage open communication, knowledge sharing, and mutual support to facilitate effective collaboration and problem-solving when addressing dependencies.

Coordinating dependencies among teams within expansive systems might pose challenges, yet with meticulous planning and adherence to key strategies, workflow efficiency can be upheld, and bottlenecks circumvented. Here are several strategies I advocate: 1. Visualize dependencies 2. Recognize critical dependencies 3. Foster communication and collaboration 4. Conduct dependency management meetings 5. Perform dependency mapping 6. Develop a dependency resolution plan 7. Foster a culture of continuous improvement 8. Implement risk management protocols 9. Establish standardization measures

Managing dependencies between teams in a large-scale Kanban system, my approach would focus on enhancing communication, visualization, and coordination. I would implement tools and practices such as a shared Kanban board to visualize work and dependencies across teams, regular sync meetings to discuss and address dependencies, and a dependency tracking system to monitor and manage inter-team tasks. Establishing clear communication channels and protocols ensures that all teams are aware of their dependencies and can proactively manage them. Additionally, fostering a culture of collaboration and collective responsibility helps in smoothly navigating interdependencies, leading to more efficient workflows and timely delivery of projects.