How can you secure your video conferences against eavesdropping and unauthorized recording?

2 Manage Access

Controlling who can join your video conference is vital. Implement a secure invitation process, requiring participants to register or log in before accessing the meeting. Use unique meeting IDs and passwords for each session, and consider waiting rooms, where you can vet attendees before granting entry. Limit the sharing of meeting links and details to necessary participants only, and never post them publicly where unauthorized individuals could access them.

3 Update Regularly

Software vulnerabilities can be exploited by attackers to gain unauthorized access to your video conferences. Keep your video conferencing software updated to the latest version to patch any security flaws. Enable automatic updates if available, and regularly check for updates on the software provider's website. Encourage participants to do the same with their devices to ensure everyone in the meeting has the most up-to-date security features.

4 Train Users

User awareness is a critical component of security. Train your team on best practices for video conferencing security, such as not discussing sensitive information in unsecured environments and recognizing phishing attempts that may seek to steal login credentials. Educate them on the importance of using strong, unique passwords and the risks associated with sharing screens or clicking on links during a video conference.

5 Monitor Sessions

Keep an eye on your video conference sessions. Use monitoring tools provided by your platform to oversee participant activity and identify any suspicious behavior. Some platforms offer features that notify you when a new device joins a call or if a recording has started. Being vigilant during a conference allows you to react promptly to potential threats, such as removing an unauthorized participant or stopping an unauthorized recording.

6 Secure Devices

The security of the devices used to join video conferences cannot be overlooked. Ensure that all devices—laptops, smartphones, tablets—have up-to-date antivirus software and firewalls. Encourage participants to use secure networks, preferably Virtual Private Networks (VPNs), when joining a video conference, especially if they are connecting from public Wi-Fi, which is often less secure and more susceptible to interception.