How can you use mindfulness when delegating to avoid overloading team members?

One thing I have found helpful while managing time is using the "Eisenhower Matrix" also known as the Urgent-Important Matrix-(Q1. Urgent and Important, Q2. Not urgent but important, Q3. Urgent but not important, and Q4. Not urgent and not important) which I'm sure most people are aware of. Delegation falls in Quadrant 3: Urgent but Not Important: tasks that may seem urgent but doesn't contribute significantly to long-term goals; E.g.Routine Emails, Non-Critical Meetings, Minor Administrative Tasks, Non-Essential Calls, Routine Data Entry, Simple Technical Issues, Travel Arrangements, etc. Delegating these tasks allows leaders to focus on more impactful activities. Therefore, being aware and putting things in perspective will ease anxiety.

As a mindfulness coach and practitioner my clients grow remarkably with mindfulness and using this in leadership to reduce anxiety. Britney for example has began to journal before and after meetings. This way she notices her thoughts and emotions and can consciously master them. She has learnt that delegation means stretching herself as she is used to doing things herself. Britney is quicker and doesn't make mistakes. She is so busy and delegation requires time to manage the person doing the task instead of her. She needs to communicate this to them patiently and well. She does not have the time or patience and this adds to her anxiety of all the things she needs to get done.

In my experience, I have found that as a leader while delegating to manage my time being assertive has been very helpful. When looked at from a broader perspective, it means having mastery over communication (awareness of SWOT, assertiveness, empathy, ) which comes from building meaningful relationships. In summary, cultivating mindfulness enhances a leader's self-awareness, empathy, communication skills, stress management, and adaptability. These qualities, when applied to delegation, result in a more thoughtful and strategic approach to managing time and resources. Mindful leaders are better positioned to distribute tasks effectively, consider the well-being of their team, and foster a collaborative and supportive work culture

Mindfulness by nature is a way of being that moves and changes. It is about noticing your inner and outer experience. When you practice mindful leadership and become aware of what is going on internally (feeling uncertain and anxious) or externally like managing change you become more and more at ease with being with what is and mastering that. We learn to be curious around what is going on and to then find the best ways to meet challenges as they arise. This by nature makes us quite flexible and able to pivot in the moment.

Mindful leadership means that when you delegate you are actually empowering and growing another. A mistake I see often is that a manager will delegate and think that instead of micromanaging they will leave the team member to do the task alone after explaining what needs to be done. In actual fact leading mindfully can look like a number of iterations of aligning around the journey of the task and how things are going. This is very in keeping with the nature of mindfulness because where leadership is around results and getting the desired outcomes mindful leadership adds a layer where being present appropriately and giving feedback in the process of perfuming the task can make all the difference.

A true leader is someone who knows the way and shows the way. He has a stand for his team and the organization and is committed to fulfilling the vision and mission of the same. Therefore, to accomplish his tasks he must master the art of managing his people - building "High-Performing" teams with strategic structures, schedules, timelines, etc. being mindful of his physical environment, emotions, 'thinking', feelings, actions, and results (aligned with the future of the organization as well as his people who are under her/him). Therefore, when done diligently, with discipline and the right attitude success will be a 'natural outcome'