How do you get permits and insurance for location shooting?

1 Know your location

The first step to getting permits and insurance for location shooting is to know your location. Different places have different rules, regulations, and requirements for filming. For example, some public spaces may require a permit from the local authority, while some private properties may need a written agreement from the owner. Some locations may also have restrictions on noise, traffic, parking, or hours of operation. You should research your location thoroughly and contact the relevant parties to find out what you need to do and how much it will cost. You can also use online resources, such as FilmLA or Film Permit Solutions, to help you find and apply for permits in various locations.

2 Get your insurance

The second step to getting permits and insurance for location shooting is to get your insurance. Insurance is essential to protect yourself, your crew, your equipment, and your project from any potential risks, damages, or liabilities that may arise during filming. Depending on the scope and nature of your production, you may need different types of insurance, such as general liability, workers' compensation, equipment, or errors and omissions. You should consult with an insurance broker or agent who specializes in film production to help you find the best coverage and rates for your needs. You should also check if your insurance policy covers the specific location and activities you plan to film, and if you need to provide any certificates or endorsements to the permit issuer or the property owner.

3 Plan your schedule

The third step to getting permits and insurance for location shooting is to plan your schedule. Planning your schedule in advance can help you save time, money, and hassle when applying for permits and insurance. You should have a clear idea of when, where, and how long you want to film, and what kind of equipment, crew, and talent you will need. You should also factor in some buffer time for any unforeseen delays, changes, or emergencies. You should submit your permit application as early as possible, preferably at least two weeks before your shoot date, and follow up with the permit issuer to confirm the status and details of your permit. You should also review your insurance policy and make sure it covers the entire duration and scope of your production.

4 Follow the rules

The fourth step to getting permits and insurance for location shooting is to follow the rules. Once you have your permit and insurance in place, you should respect the terms and conditions of both documents and comply with any local laws and regulations. You should display your permit visibly on the location and have a copy of your insurance policy handy in case of any inspections or inquiries. You should also communicate and cooperate with the permit issuer, the property owner, and any other stakeholders or authorities involved in your location. You should also be courteous and considerate to the surrounding community and environment, and avoid any disruptions, damages, or complaints.

5 Be flexible and prepared

The fifth step to getting permits and insurance for location shooting is to be flexible and prepared. Even with the best planning and preparation, you may encounter some challenges or surprises when filming on location. For example, you may face bad weather, technical issues, schedule changes, or permit denials or revocations. You should be ready to adapt and improvise to any situation and have a backup plan or alternative location in case things go wrong. You should also have an emergency kit and a contingency fund to deal with any unexpected costs or incidents. You should also document and report any problems or incidents that may affect your permit or insurance, and seek legal advice if necessary.

6 Enjoy the experience

The sixth and final step to getting permits and insurance for location shooting is to enjoy the experience. Location shooting can be a rewarding and fun way to showcase your creativity, skills, and vision as a field producer. You can explore new places, meet new people, and capture unique stories and images that can enhance your production. You can also learn from your challenges and successes and improve your craft and professionalism. By getting permits and insurance for location shooting, you can ensure that your production is safe, legal, and successful, and that you can focus on making the best possible content.

7 Here’s what else to consider

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