What are the best practices for building a strong executive support team?

Build a strong executive support team with diverse skills, effective communication, adaptability, and leadership qualities. When hiring an executive it’s important to focus on cultural fit, relevant experience, and a commitment to organizational values.

To hire the right people for the role. Look for candidates who have relevant skills, experience, and qualifications, but also pay attention to their personality, attitude, and fit with your organization's values and vision. You want people who are proactive, adaptable, and collaborative, who can communicate effectively, manage their time and priorities, and handle confidential information.

Establish clear communication channels and protocols to ensure seamless coordination within the executive support team. Regular team meetings and updates help keep everyone on the same page. Prioritize hiring individuals with diverse skill sets and backgrounds to create a well-rounded team capable of handling a variety of tasks. This ensures adaptability and resourcefulness in any situation.

The executive support team should have a combination of all skills needed to support their team, stay up-to-date with new knowledge and practices, and design unified and customized administrative processes aligned with company's policies and procedures which will increase productivity and efficiency to executives' support.

D'après mon expérience, il faut choisir des personnes capables d'anticiper, de voir loin pour être force de proposition. Il faut des personnes capables de rebondir sur les obstacles.

Team training can be defined as training in which teams are used to increase individual procedural knowledge and proficiency in doing a job (taskwork), individual procedural knowledge and proficiency in functioning as part of a team (teamwork), and overall team performance.

Procure sempre ouvir os colaboradores a melhor maneira desenvolver um bom relacionamento entre a equipe. É essencial ter profissionais treinados para entender as demandas.

Invest in ongoing training and professional development for your executive support team. This not only enhances individual skills but also fosters a culture of continuous improvement within the team.

Encourage your team to learn new skills and tools because "if you don’t know, now you know."* Offer opportunities for workshops, seminars, or courses to help them grow professionally and personally. A well-trained team will be "kickin’ flavor in your ear"* with confidence, competence, and motivation to deliver high-quality results. *Biggie

A mon sens il faut accompagner les personnes dans leur prise de poste en restant attentif sur les points qu'il faudrait renforcer.

Delegating and empowering is about ensuring work is allocated appropriately and equitably across the team, and empowering staff by locating decision making at the lowest appropriate level. It involves using a coaching style to support others to find their own solutions rather than giving all the answers.

Team members should be reminded of their capabilities and the way they have reached this far. Their emotion towards the work has to be emboldened too. Emotion and empowerment are deeply connected. Once the members are aware of the values given to them about how they feel, things create places in their hearts and actual empowerment originates therein.

Don't micromanage the EA or OM as a rule if you've hired the best they are experienced to know their task. This is why you hired them from their past experiences.

So ,it is important to empower your support team. In instance when you're not available to do the tasks, you can always delegate to someone who has had training or been afforded the opportunity to train in your role. I find it to be a confidence booster when you're able to handle a task that has been delegated to you with efficiency and ease.

If the foundation is solid, the building would withstand any challenge. If the team has been formulated based on correct ethos, topped with right guidance and training ... all that is required now is watch it grow. As a team leader, now the task would be more to crystal gaze and predict future roadblocks or grey zones and empower the team with timely decisions and availability of resources so that the juggernaut that you have put in motion doesn't slow down.

Establishing clear communication and collaboration in teams is essential to reaching goals and maintaining a positive working environment. Below are a few strategies I would consider implementing to improve communication and collaboration within a team. -Define clear goals and expectations -Utilize Tools(examples: project management software and file sharing systems) -Outline communication channels and procedures -Schedule regular progress meetings -Provide communication training – this not only provides development but also offers a team building opportunity when completed as a group -Lead by example – model the behavior you want from your team members

Regularly seek feedback from executives regarding the support they receive. This not only helps identify areas for improvement but also strengthens the relationship between the executive team and their support personnel.

Collaboration is the action of working with someone to produce or create something. Communication is the imparting or exchanging of information or news.

To my experience, communication comes before collaboration. I was part of a team, where team members did not know each member's expertise. I feel as a team, there should be some introductory discussion where everyone introduces and let others know what they are bringing to the team. This can be done once a month to see what new we learnt or whenever a new person joins the team.

Having open discussions and allowing all approaches to task to be heard by team and allowing team to choose which one best works for the team.

Rewards and recognition are important tools that can be used to motivate employees and improve their performance. Rewards can include things such as bonuses, raises, or special privileges, while recognition can come in the form of words of appreciation or awards.

Não existe coisa pior no ambiente de trabalho que é o colaborador se dedicar para bater metas e nunca ouvir um "obrigado". Todo colaborador quer ser reconhecido pelo que, faz principalmente aquele que se dedica em fazer os mínimos detalhes, que veste a camisa da empresa. Existe coisas tão simples para entusiasmar o funcionário. Exemplo: - ouvir um pouco o funcionário - elogios - comemorações - placa de funcionário do mês - almoço no final do mês - bônus por bater metas Dessa forma você vai ter uma equipe mais unida e disposta a fazer a diferença.

One of the crucial steps that managers should focus on. The more employees have the feeling of trust and the potential for development. Its the most important motivation

Este punto, necesita un líder que sea lo más justo posible, con un criterio de racionalidad lo más objetivo posible. Dado que la mala implantación de esto, puede establecer un ámbito laboral hostil y con una producción deficiente.

One of the best practices for building a strong executive support team is to focus on communication and motivation, which can be more effective than monetary rewards. Show appreciation for their hard work, dedication, and loyalty through verbal or written praise, celebrating their milestones and successes, and offering flexible work arrangements or career advancement opportunities. Recognizing and valuing their contributions fosters a motivated, satisfied, and loyal team, ultimately enhancing productivity and team cohesion.

Crie uma visão comum. ... Desenvolva objetivos comuns. ... Esclareça papéis e responsabilidades. ... Garanta suporte de gerenciamento. ... Desenvolva atividades envolventes. ... Incentive a colaboração e não a concorrência. ... Forneça feedback contínuo.

Treat your team like how you would like others to treat you. Always be supportive of your team and let them know that you have their back and they have yours.

Inspire and Motivate Provide a vision and goals for the Executive Support Team to aspire to. Understand what motivates each team member and make use of that to inspire their best work.

Keep the organization as flat as possible and provide a safe environment. A lot of truth gets lost if there is intimidation of any sort.

Beyond the foundational practices, consider additional factors that can contribute to building a strong executive support team. Focus on fostering a positive team culture that emphasizes respect, inclusivity, and collaboration. Encourage flexibility to accommodate different working styles and promote work-life balance. Invest in the right technology and tools to enhance productivity and efficiency. Regularly evaluate team dynamics and performance to identify areas for improvement. Stay updated with industry trends and best practices to ensure that your team remains competitive and well-equipped to handle evolving challenges.