What are the best tools or methods to communicate meeting outcomes and follow-ups to your team?

1 Use meeting minutes

Meeting minutes are a written summary of what happened during the meeting, including the key points, decisions, and action items. They are essential for documenting the meeting outcomes and providing a reference for everyone involved. It is recommended to send the meeting minutes to your team as soon as possible after the meeting, ideally within 24 hours. You can use a template or a tool like Google Docs, Evernote, or OneNote to create and share meeting minutes. Make sure to include the date, time, and location of the meeting; the names and roles of the attendees; the agenda and objectives of the meeting; the main topics and discussions; the decisions and outcomes; the action items, deadlines, and owners; and the next steps and follow-up actions.

2 Use project management tools

Project management tools are software applications that help you plan, track, and manage your projects. They are useful for communicating meeting follow-ups to your team, especially if you have multiple or complex projects with different tasks, dependencies, and deadlines. You can use project management tools like Trello, Asana, or Basecamp to create and assign tasks, set due dates, monitor progress, and update status. You can also use project management tools to communicate with your team, share feedback, attach files, and report issues. Project management tools can help you keep your team aligned, accountable, and productive.

3 Use instant messaging tools

Instant messaging tools are software applications that allow you to send and receive messages in real-time. They are convenient for communicating meeting outcomes and follow-ups to your team, especially if you need to share quick updates, reminders, or questions. You can use instant messaging tools like Slack, Teams, or WhatsApp to create and join channels, groups, or chats related to your projects, topics, or teams. You can also use instant messaging tools to send notifications, alerts, or confirmations to your team. Instant messaging tools can help you keep your team informed, engaged, and responsive.

4 Use video conferencing tools

Video conferencing tools are software applications that allow you to conduct online meetings with audio and video. They are effective for communicating meeting outcomes and follow-ups to your team, especially if you work remotely or across different locations. You can use video conferencing tools like Zoom, Skype, or Google Meet to schedule and host follow-up meetings, check-ins, or reviews with your team. You can also use video conferencing tools to share your screen, present slides, or demonstrate results to your team. Video conferencing tools can help you keep your team connected, collaborative, and motivated.

5 Use feedback tools

Feedback tools are software applications that allow you to collect and analyze feedback from your team. They are valuable for communicating meeting outcomes and follow-ups to your team, especially if you want to measure and improve your team's performance, satisfaction, or engagement. You can use feedback tools like SurveyMonkey, Typeform, or Lattice to create and send surveys, polls, or quizzes to your team. You can also use feedback tools to gather and display data, insights, or suggestions from your team. Feedback tools can help you keep your team learning, growing, and improving.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?