What do you do if your administrative tasks are overwhelming your productivity?

Identify urgent and important tasks, then prioritize them accordingly. Focus on high-impact activities that align with organizational goals to maximize productivity.

Identify urgent and important tasks, then prioritize them accordingly. Focus on high-impact activities that align with organizational goals to maximize productivity.

Quando nos sentimos sobrecarregados, é essencial parar, respirar e reavaliar. Como líderes, muitas vezes nos sobrecarregamos ao assumir demais. Ao recalcular a rota, podemos devolver responsabilidades apropriadas em diferentes áreas da vida, tornando-nos mais leves e produtivos.

I start by making a list of the tasks, and then evaluating which ones require no input from external sources. Those usually can be accomplished quickly and easily before moving on to the ones which require additional input from colleagues or systems. Recognizing where delays may occur can prevent missed deadlines.

La capacitación continúa a nuestros colaboradores, compartir nuestros conocimientos y confiar en el equipo de trabajo es importante para no sufrir de sobrecarga laboral, delegar tareas es crucial para la mejora de la productividad, aceptar y aprender del día a día de nuestros colaboradores enfocados al crecimiento y mejora.

We do not have to handle everything that lands on our desk. This cannot be said enough. Sometimes people just assume you are the resource to handle particular tasks, and for your own well being you need to assertively communicate the proper resource for the task and delegate accordingly. Redirecting is very beneficial in staying focused on your key responsibilities and will also keep you working well within your official work hours. It will also enlighten others to your role and empower the team to work better together.

Na minha experiência, percebo que muitos profissionais têm receio de delegar tarefas, com a preocupação de que não serão executadas com a mesma qualidade. Treinar a equipe, ensinando como realizar as tarefas de maneira adequada, pode ser muito útil na divisão de atividades. Treinar genuinamente é uma forma de entender que, para crescer profissionalmente, é necessário compartilhar responsabilidades e conhecimento.

Delegate tasks that can be handled by others, empowering team members and freeing up time for critical responsibilities. Effective delegation fosters collaboration and ensures efficient task distribution.

Delegation is the best way to groom and mentor team members. It also nurtures talent and results in reduction of administrative work load.

Generative AI is amazing for streamlining processes. Using a generative AI platform like ChatGPT, simply ask "How can you help me XYZ?" where XYZ is a task bogging you down. I use this process in my own business, and support our clients in doing the same. All have experienced dramatic time savings simply by: a) choosing one process per week to improve, b) leaning into process improvement ideas generated by AI, c) reverse engineering our repeated processes and d) creating custom GPTs to take over the process (or parts of the process) entirely or provide a draft output for a human team member to polish. All of the above are easy to do with a short learning curve and can complete most administrative tasks in a fraction of the time.

Pour optimiser les process, il faut chercher les tâches inutiles, les gaspillages, s'inspirer du lean management. Vérifier la compatibilité des outils des différents services pour éviter les doubles saisies, automatiser les tâches qui peuvent l'être. Et grouper le traitement de certaines tâches pour augmenter la productivité. Ne pas hésiter également à faire appel à des ressources externes qui peuvent avoir un regard neuf..

Review existing workflows and identify opportunities for streamlining. Simplify complex procedures, eliminate unnecessary steps, and optimize processes to enhance efficiency.

Il est important de penser les processus dans un logique industrielle aussi tôt que possible et dans leur ensemble. En choisissant des outils ouverts aisément interconnectables, on peut drastiquement réduire l'effort d'exploitation en automatisant les processus. C'est particulièrement valable pour les circuits tâches administratives récurrentes qui peuvent rapidement devenir très coûteuses à opérer.

It's better to use technology. Spend some time in educate yourself in advanced technological tolls available for various tasks.

Leverage technology tools and software to automate repetitive tasks and streamline administrative processes. Adopting time-saving applications can significantly boost productivity and reduce manual effort.

En mi campo usar tecnologías aplicadas y enfocadas a los procesos productivos mejora y agiliza obtener los resultados deseados, hay que perder el miedo a creer que las tecnologías nos van a reemplazar, saber usarlas, nos ayuda mejorar nuestros procesos.

Work smart is always preferred, when there is a need to save time and get the work done within few minutes always take the help of technology. Use the saved time to explore and enhance your skills. This is my opinion...

I would schedule work and that depends on time management. Sometimes I may ask for assistance.divide work according to which is more important.

People pleasing and brown nosing have been sold as one of the best methods of getting ahead in life but nobody talks about the consequences. Boundary setting is very healthy. It assists you to structure your work better and even create a window to assist other team members with their tasks at a time that you are better placed to assist as opposed to when you are trying your hardest to meet a deadline and could do without distractions. Open communication on the workplace is very important.

Setting boundaries from the outset is key in my opinion, as it becomes more difficult as time goes by in the role, especially when managers now include wording like ‘this is not an exhaustive job description and is subject to change and need requirements’. Putting boundaries in place can sometimes mean that you’re going to potentially be up against your own boss, and it’s a hard conversation to win. In my experience this has never had the outcome I’ve hoped for but sometimes interim assistance can be sourced from peers which has been helpful during those times. I’d be eager to hear how others have handled setting boundaries where this has been successful.

Establish clear boundaries to manage workload effectively. Learn to say no to non-essential tasks or requests that may overwhelm your schedule. Prioritize self-care and maintain a healthy work-life balance.

Use a Project Management Software to be able to organize the tasks that need to be done. Also set alarms to remind myself and employer of important dates, task etc.

Regularly assess your workload and productivity levels. Identify bottlenecks or areas of inefficiency and make necessary adjustments to improve workflow and task management.

Stay updated on industry trends and best practices to discover new tools and strategies for improving administrative efficiency. Don't hesitate to seek support from colleagues or supervisors when feeling overwhelmed. Collaboration and teamwork can help distribute workload and alleviate stress.