What are the most common MPS quality issues and how can you avoid them?

1 Poor print quality

One of the main reasons you invest in MPS is to ensure consistent and high-quality print output. But sometimes, you may encounter issues such as blurry, faded, or streaky prints, or mismatched colors. These can be caused by various factors, such as low ink or toner levels, clogged or misaligned print heads, damaged or dirty rollers, or incorrect paper settings. To avoid these issues, you should regularly check and replace your consumables, clean and align your print heads, use the right paper type and size, and calibrate your printer's color settings.

2 Paper jams and waste

Another common MPS quality issue is paper jams and waste. Paper jams can disrupt your workflow, damage your printer, and waste your resources. Paper waste can also increase your environmental impact and operational costs. To prevent paper jams and waste, you should follow some best practices, such as using good quality paper, loading it properly, removing any staples or clips, clearing any jams carefully, and recycling or reusing any excess paper. You should also use duplex printing, secure printing, and print quotas to reduce unnecessary printing.

3 Security breaches

Security is a crucial aspect of MPS quality, as you want to protect your sensitive data and documents from unauthorized access or leakage. Security breaches can occur due to various reasons, such as weak passwords, unsecured network connections, outdated firmware, or unclaimed print jobs. To avoid these risks, you should implement some security measures, such as strong passwords, encryption, firewalls, authentication, authorization, and device management. You should also update your firmware regularly, delete any unused print jobs, and shred any confidential documents.

4 Downtime and errors

Downtime and errors can affect your MPS quality by reducing your availability, reliability, and efficiency. Downtime and errors can be caused by various factors, such as power outages, network failures, hardware malfunctions, software glitches, or human errors. To minimize these issues, you should have a backup plan, a recovery strategy, and a support team. You should also monitor and troubleshoot your MPS performance, use preventive maintenance, and train your staff on how to use and handle your MPS devices.

5 Compliance violations

Compliance is another important aspect of MPS quality, as you want to adhere to the regulations and standards that apply to your industry and location. Compliance violations can result in fines, penalties, or legal actions that can damage your reputation and finances. To avoid these consequences, you should understand and follow the compliance requirements that affect your MPS, such as data protection, privacy, accessibility, sustainability, and quality management. You should also document and audit your MPS processes, policies, and procedures.