What techniques can you use to ensure your team works efficiently and effectively during a live event?

1 Plan ahead

The first step to ensure a smooth and productive live event is to plan ahead as much as possible. This means defining the goals, the scope, the budget, the timeline, the roles, and the responsibilities of your team. It also means anticipating the potential risks, issues, and contingencies that might arise during the event and preparing backup plans and solutions. Planning ahead will help you avoid confusion, delays, and conflicts among your team members and with other stakeholders.

2 Communicate clearly

The second step to ensure a cohesive and collaborative live event is to communicate clearly with your team and with your audience. This means setting up regular meetings, updates, and feedback sessions with your team members and ensuring that everyone is on the same page about the expectations, the progress, and the challenges of the event. It also means using the appropriate channels, tools, and formats to communicate with your audience and to deliver your message effectively. Communicating clearly will help you build trust, rapport, and engagement among your team members and with your audience.

4 Adapt quickly

The fourth step to ensure a smooth and successful live event is to adapt quickly to the changing circumstances and demands of the event. This means being flexible, agile, and creative in responding to the feedback, the questions, and the requests of your audience and in adjusting to the technical, logistical, and environmental challenges that might occur during the event. It also means being open, positive, and resilient in dealing with the stress, the uncertainty, and the emotions that might arise during the event. Adapting quickly will help you overcome the obstacles, the surprises, and the opportunities of your event.

5 Learn continuously

The fifth step to ensure a productive and rewarding live event is to learn continuously from your experience and from your team. This means collecting data, feedback, and testimonials from your audience and from your team members and analyzing them to measure the impact, the outcomes, and the satisfaction of your event. It also means reflecting on your strengths, weaknesses, opportunities, and threats as a team and as an individual and identifying the best practices, the lessons learned, and the areas for improvement for your future events. Learning continuously will help you grow, improve, and innovate as a team and as an event professional.

6 Celebrate together

The sixth and final step to ensure a cohesive and collaborative live event is to celebrate together with your team and with your audience. This means expressing gratitude, appreciation, and recognition to your team members and to your audience for their participation, support, and feedback. It also means sharing the highlights, the achievements, and the impacts of your event and celebrating the success and the value of your event. Celebrating together will help you strengthen the bonds, the morale, and the culture of your team and of your audience.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?