Your organization’s project management processes are inefficient. How can you turn things around?

Reflecting on previous experience, the most important thing is to start a calibration exercise with the leadership team (C-Suite) to ensure alignment on the strategy and the direction of travel from a macro perspective. Reaching consensus on what kind of processes are required, how detailed these have to be, what's the governance framework and how much we're expecting to be done internally vs externally - via the supply chain, are essential questions. Once a clear strategy is set, we should conduct an in-depth analysis of the current state - capability assessment. A very useful tool in diagnosing processes is SIPOC: supplier-input-output-customer to identify the value and non-value added activities in a process and support the redesign.

Un buen diagnóstico constituye la base de cualquier proyecto. Tomarse el tiempo para relevar, interactuar con las partes interesadas es algo vital. Algo que recomiendo es verlo desde el punto de vista de "las lecciones aprendidas". ¿Qué nos dejaron de enseñanzas las equivocaciones? Errores todos tenemos, lo importante es mejorar y seguir caminando.

To effectively identify the root causes of your project management inefficiencies, it's important to keep in mind the importance of involving the entire team in the assessment process. Using brainstorming techniques that allow for anonymous contributions, you can tap into diverse perspectives of team members, and uncover new insights and ideas. This will lead to a more comprehensive understanding of the issues and ultimately drives more successful project outcomes, while fostering a culture of innovation and continuous improvement.

Design your processes around the brain, or human behavior, using evidence-based methods. Many processes in PMOs are based on guesses, anecdote, and opinion. Using science and human behavior can turn PMO processes into successes.

After reviewing your current PMO state, you must envision the future state. Once you know where you want to go, you must measure what matters - the things that bring value.

AI: Upgrading Project Mastery - Embrace the future of project management by integrating Artificial Intelligence into your toolkit and make it a cornerstone of your best practices. A good place to start is to take the free course by PMI called, "Generative AI Overview for Project Managers." Dive into this resource to understand how AI can elevate your PM tools and processes, freeing you up to focus on the big-picture strategy.

Additionally, we may also provide them documentation which they can refer when in doubt instead of looking for help. It will make them self reliant and empower them to be independent.

The Art of Humblebragging: How to Share Your Project Wins Without Sounding Like a Show-Off. Create a Story, Not a Statistic: Humans are wired for stories. So, turn your project's success into a narrative. Humor is Your Secret Weapon: Lighten the tone. “Our project was so successful, even our software bugs are going on a celebratory vacation.” Embrace the Emoji: In your internal communications, why not lighten the mood? A well-placed 😎 or 🚀 can go a long way in making your success announcement more engaging.

Consider implementing a value-driven PMO. You can start with a single person PMO role and eventually expand to the department, org and then enterprise level with a PMO team. The PMO can help drive consistencies as being the single source of truth on approach to project processes and tools and can help drive efficiencies. Additionally, if you ensure the PMO is value-driven, focusing on the project portfolio business benefits and outcomes, you'll more likely have greater ongoing sponsorship from sponsors.

Transforming inefficient project management processes is not just about introducing new tools or methodologies; it's about creating a culture of continuous improvement, collaboration, and adaptability. By taking a strategic, comprehensive approach and ensuring the buy-in and participation of all stakeholders, you can turn your project management processes into a powerful driver of organisational success and efficiency.

Na minha experiencia o texto aborda um aspecto crucial da melhoria do gerenciamento de projetos: a avaliação da situação atual. mas falta alguns elemento que entendo ser essenciais Parte 1\3: Ênfase na Participação da Equipe: Incentivar a participação ativa da equipe na avaliação pode enriquecer a compreensão dos processos. A perspectiva dos membros da equipe é valiosa e pode revelar insights que não seriam facilmente identificados de outra forma.