You're overwhelmed with meeting requests. How can you protect your time and productivity effectively?
Feeling swamped by endless meetings? Share your strategies for reclaiming your time.
You're overwhelmed with meeting requests. How can you protect your time and productivity effectively?
Feeling swamped by endless meetings? Share your strategies for reclaiming your time.
-
Build in short breaks between meetings - even 5 minutes means you can stretch, breathe and refocus. It is not good when you bump from meeting to meeting. If I can I do 45/50 and 10 break.... and 25 min and 5 min breaks.. they allow you to reset!
-
Every meeting should have an agenda. Every meeting should have the outcome required highlighted. Every meeting should have some act as the chair to keep you on track. At the end of each [insert timeline that suits] Day/Week. Review your upcoming meetings and choose which are meetings, email responses, not needed.
-
Something which effectively worked for me is, I created a Pareto chart and one side I listed down meetings I do everyday and on the otherside I sort of assessed by contribution to each of these meetings. If I am unable to gain or contribute anything substancial to those meetings, then I tagged those meetings a NO. Over a period I could clean up my calendar by 50% or so.
-
To effectively protect your time and productivity amidst an overwhelming number of meeting requests, establish clear boundaries by prioritizing essential meetings that align with your goals and responsibilities. Consider implementing designated "no-meeting" times in your calendar to ensure you have uninterrupted periods for focused work. Communicate your availability transparently, perhaps by using scheduling tools that allow others to see your preferred time slots. By being selective about which meetings you attend and building a culture of efficiency, you can safeguard your time while still maintaining necessary collaboration.
-
Do not plan back to back meetings and try and have gaps in between meetings. Try and keep the meetings short and to the point and wherever possible prepare in advance. Set aside some non meeting time each day to focus on other productive stuff.
Rate this article
More relevant reading
-
Time ManagementHow can you adjust your time blocking when priorities change?
-
Team LeadershipHow can you effectively review and approve meeting minutes?
-
Conference OrganizationWhat do you do if you're struggling to track and monitor progress towards conference deadlines?
-
Presentation SkillsHow can you avoid time management challenges when presenting to new hires?