A grant tracking system should be set up for entry of the essential information for grant applications prior to the call for proposals. It should include fields for delegated grant officer for each application received. Allocations should be according to technical area, workload of grant officers, size and complexity of a grant application and other critical areas as defined by the programme. Ensure grant screening tools are developed beforehand to enable quick assessment of eligibility and information needs to further process applications. This can support quick turnaround in the screening process and providing timely feedback to applicants. Regular review meetings within the grant management team to be held to discuss progress and issues.

I prioritize tasks based on deadlines and complexity, using a well-organized tracking system to monitor progress. I break each submission into manageable steps, delegating tasks to optimize time. Early communication with teams ensures clarity on requirements, while templates and pre-prepared content streamline repetitive sections. Regular check-ins and progress reviews keep everything on track, and I allocate buffer time for unforeseen delays. Maintaining focus through task batching and minimizing distractions ensures high-quality submissions are delivered on time, even under pressure.