Last updated on Jul 29, 2024

Here's how you can make feedback more specific and actionable.

Giving and receiving feedback is a vital aspect of professional growth, especially in administrative roles where precision and efficiency are key. To make feedback more effective, it should be specific and actionable, guiding you towards clear improvements. This means going beyond saying a task was handled well or poorly; it involves pinpointing exactly what was done right or wrong and offering concrete suggestions for enhancement. By focusing on particular aspects of performance and providing steps for improvement, feedback becomes a valuable tool for personal and professional development.

1 Be Precise

To make feedback specific, zero in on particular aspects of the task or behavior in question. Instead of saying "You're doing a good job," pinpoint what makes it good: "Your attention to detail in data entry has reduced errors significantly." This level of detail not only boosts morale by recognizing hard work but also reinforces the positive actions you should continue to take. Precision turns generic praise or criticism into a roadmap for continued success or improvement.

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Maria Kristine Villafuerte

General Virtual Assistant| Data Entry | Digital Marketing | Social Media Marketing | Google Ads| Accounting Clerk | QuickBooks| Online Tutor| Research| UX Design Student
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Clearly describe the issue, provide examples, and suggest concrete steps for improvement. This makes feedback specific, actionable, and easy to understand.

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2 Offer Solutions

When feedback highlights areas for improvement, it should also provide actionable solutions. For example, if you're told that your report formatting needs work, the feedback should include what aspects of the formatting aren't up to standard and offer specific examples of how to fix them. This approach ensures that you're not left guessing what to do next, empowering you to make the necessary changes efficiently.

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3 Set Goals

Setting clear, achievable goals is a powerful way to make feedback actionable. If you've been told that your meeting minutes could be more concise, a goal might be to reduce them by a certain percentage. This gives you a clear target to aim for and makes it easier to measure your progress. Goals should be SMART: Specific, Measurable, Achievable, Relevant, and Time-bound, to maximize their effectiveness.

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Felipe Zanetti

Analista de logística | Administrador I Gestor de Processos I Gestão de Pessoas I Analista Administrativo I Lider de equipes I Coordenador Administrativo I Gestor de Recursos Humanos I Head of logistic
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Metas bem formuladas ajudam a direcionar esforços, manter o foco e medir o progresso. Elas devem ser SMART: Específicas, Mensuráveis, Atingíveis, Relevantes e Temporais. Esse processo motiva, proporciona um senso de propósito e facilita a organização de recursos e ações necessárias para atingir os objetivos desejados.

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4 Follow Up

Feedback shouldn't be a one-time event; follow-up is crucial. After receiving feedback, there should be a discussion about how you'll implement the suggestions and a plan to review progress after a set period. This accountability ensures that the feedback leads to real change, rather than being forgotten as soon as the conversation ends.

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5 Encourage Dialogue

Encouraging a two-way dialogue allows for clarifications and ensures that the feedback is fully understood. You should feel comfortable asking questions about the feedback you receive and discussing ways to implement it. This exchange can lead to a more nuanced understanding of expectations and help solidify the steps you need to take to improve.

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6 Reflect Regularly

Regular self-reflection is an important complement to receiving external feedback. Take time to assess your own work and identify areas where you think you could improve. When you receive feedback, compare it with your self-assessment to see if there are any blind spots in your self-perception. This habit can help you become more proactive in seeking out resources and support to address areas of improvement.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can make feedback more specific and actionable.

1

2

3

4

5

6

7

1 Be Precise

2 Offer Solutions

3 Set Goals

4 Follow Up

5 Encourage Dialogue

6 Reflect Regularly

7 Here’s what else to consider

Administrative Assistance

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Here's how you can make feedback more specific and actionable.

1

2

3

4

5

6

7

1 Be Precise

2 Offer Solutions

3 Set Goals

4 Follow Up

5 Encourage Dialogue

6 Reflect Regularly

7 Here’s what else to consider

Administrative Assistance

Rate this article

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