How can you creatively follow up with large groups after a change initiative?

1 Send a personalized email

A simple but effective way to follow up with large groups is to send a personalized email to each participant, thanking them for their involvement and highlighting their contributions. You can also use this opportunity to share some key insights, feedback, or resources from the change initiative, and to invite them to continue the conversation or ask any questions they might have. A personalized email shows that you care about each individual and that you value their input and feedback.

2 Create a visual summary

A visual summary is a great way to capture the essence and outcomes of a change initiative in a memorable and engaging way. You can use different formats, such as infographics, mind maps, sketches, or videos, to illustrate the main themes, goals, actions, and results of the change initiative. You can also include some quotes, testimonials, or stories from the participants to add some emotion and impact. A visual summary can be shared online, printed, or displayed in a common area, to remind the group of their achievements and learnings.

3 Host a follow-up session

A follow-up session is a useful way to reconnect with the group and to review their progress and challenges since the change initiative. You can use different methods, such as surveys, polls, quizzes, or games, to collect and share some data on how the change initiative has affected the group's performance, satisfaction, or behavior. You can also use some facilitation techniques, such as appreciative inquiry, world cafe, or fishbowl, to encourage the group to share their experiences, insights, and feedback, and to brainstorm some solutions or improvements.

4 Start a community of practice

A community of practice is a group of people who share a common interest or passion and who learn from each other through regular interactions and collaboration. You can start a community of practice with the participants of the change initiative, to help them maintain and deepen their connections and learning. You can use different platforms, such as social media, blogs, podcasts, or newsletters, to create and share content related to the topic of the change initiative. You can also organize some events, such as webinars, workshops, or meetups, to facilitate some live discussions and exchanges.

5 Send a surprise gift

A surprise gift is a fun and creative way to follow up with large groups and to show your appreciation and recognition for their efforts and achievements. You can send something that is related to the theme or purpose of the change initiative, such as a book, a tool, a gadget, or a souvenir. You can also send something that is personalized, such as a certificate, a badge, a mug, or a t-shirt, with the name or photo of the participant and a message of gratitude or encouragement. A surprise gift can make the group feel special and valued, and can also spark some curiosity and excitement.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?