How can you delegate tasks better?

I feel urgency should not matter. Infact if the capability exists then urgent tasks can also, or rather, should also be delegated.

Delegating tasks effectively is a crucial skill for any successful leader or manager. When done properly, it not only helps to distribute workload evenly, but also fosters trust, promotes collaboration, and improves overall productivity within a team. To delegate tasks better, it is important to first understand each team member's strengths and weaknesses. By identifying the right person for each task based on their skills and interests, you can ensure that tasks are completed efficiently and effectively. Furthermore, clear communication is key when delegating tasks. Clearly define the objectives, expectations

Always good to understand personality types of the team. What are their core competencies and where they excel in. What are their 'frogs' that they hate doing.

When communicating give the big picture first, while you share what to be done, focus more on WHY it needs to be done. This will bring commitment. Secondly, take inputs on how it can be done rather than straight away telling how to do it. This will build collaboration and innovation. Ask questions to understand if the task has been understood well, clarify/ guide and give the tools required to fulfil the task. This will develop trust leading to more commitment. Pay attention to the body language for any apprehensions or concerns.

Smarter is the evolved version of Smart. E is for evaluation (how this task will be evaluated) and R is for review (catchups if needed to see the progress)

It is imperative to keep talking about the 'why' esp at the end to reinforce the purpose of the task and how it fits to the broader team goals.

Delegating can easily be misunderstood as being advised and providing complete guidance, but this limits people's abilities, creativity, and autonomy. A way to be supportive is by coaching the person by asking them what kind of results they want to achieve, what their vision is, allowing them to create the outcomes, and asking them "how" they can accomplish the results—and coaching them to align their vision with the company's goals. This way, the person learns to think ahead of ideas and solutions to do their work and complete tasks successfully without waiting or relying on management to provide full instructions.

As a manager, it's critical to remember that successful delegation will lead to YOUR growth. By empowering your team to handle what you do, gives you the opportunity to handle what others above you, do. Don't be a micro manager - Delegate | Trust | Improve | Repeat