How can you ensure employees are following safety protocols?

Safety protocols are essential for any business that wants to protect its employees, customers, and reputation from hazards, accidents, and lawsuits. However, ensuring that everyone follows the rules and procedures can be challenging, especially in dynamic and diverse work environments. How can you as a manager or leader ensure that your team is complying with the safety standards and practices that your business requires? Here are some tips and strategies that can help you achieve this goal.

1 Communicate clearly

One of the first steps to ensure that employees are following safety protocols is to communicate them clearly and consistently. You need to explain the purpose, benefits, and consequences of the safety rules, as well as the specific steps and actions that employees need to take. You can use different methods and channels to communicate safety protocols, such as meetings, emails, posters, flyers, videos, or apps. Make sure that your communication is simple, concise, and accessible to all employees, and that you provide opportunities for feedback and questions.

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Henry Yesith Bohorquez Rojas

Ingeniero Industrial, Especialista en Gerencia de Proyectos, Especialista en SST
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La comunicación acertiva es clave para que el personal tenga el conocimiento claro o al menos suficiente para cumplir un protocolo de seguridad, darle a entender que la seguridad es personal y desde lo personal se genera valor a lo colectivo

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Josiane Novais, CEA, PECB®️, CNEP-E®️

Gerente de Negócios Empresariais | Sisprime do Brasil Cooperativa de Crédito | Especialista em Investimentos CEA- ANBIMA
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Certifique-se de que todos os funcionários estejam cientes das políticas e procedimentos de segurança da empresa. Comunique essas informações de forma clara e regular, por meio de treinamentos, reuniões, cartazes e outros canais de comunicação interna.

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Edwin Jiménez Romero
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La comunicación debe ser siempre sencilla y fácil de digerir y esto se liga al procedimiento el cual debe tener los mismos principios, entre mas sencillo mas fácil de seguir y cumplir .

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Juan Manuel Vera Valdivieso

Director General y Estratega Empresarial | Transformador de Negocios | Experto en Customer Experience, Gestión Financiera y Emprendedurismo | Autor |
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Sin duda todo parte de una comunicación clara, que además muestre los beneficios de cumplir con esas normas. Sin embargo esto no es suficiente, es necesario el conocimiento práctico, para ello las prácticas, simulacros y talleres vi énviales son muy útiles.

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Peter H. Feldmann

Become a customer magnet with my actual book.” * Your benefits: Discover proven methods to win new customers and expand your business.
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Meine Empfehlungen für das Monitoring von Mitarbeitenden, um die Einhaltung von Sicherheitsrichtlinien zu gewährleisten: Schulungen und Sensibilisierung Richtlinien und Verträge Zugriffskontrolle Überwachung von Netzwerkaktivitäten Regelmäßige Sicherheitsaudits Passwortrichtlinien Belohnungssystem

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2 Train and educate

Another key step to ensure that employees are following safety protocols is to train and educate them on how to perform their tasks safely and correctly. You need to provide adequate and regular training sessions that cover the safety risks, procedures, and best practices for each role and situation. You also need to educate your employees on the legal and ethical aspects of safety, such as their rights, responsibilities, and obligations. You can use different formats and methods to train and educate your employees, such as workshops, webinars, simulations, quizzes, or games. Make sure that your training and education are relevant, engaging, and updated.

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Josiane Novais, CEA, PECB®️, CNEP-E®️

Gerente de Negócios Empresariais | Sisprime do Brasil Cooperativa de Crédito | Especialista em Investimentos CEA- ANBIMA
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Ofereça treinamentos específicos sobre os protocolos de segurança, incluindo instruções sobre o uso correto de equipamentos de proteção individual (EPIs), procedimentos de evacuação de emergência e práticas de higiene. Certifique-se de que todos os funcionários tenham acesso a esses treinamentos e acompanhe sua participação.

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Ana López Acosta

Owner
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Trabajar con los empleados la conciencia de riego. Detectar en los grupos, los individuos que tienen dificultades en registrar el nivel de riesgo de determinadas acciones.

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Valeria Favarón

Consultora Estratégica
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En este punto, primero debemos comprender la diferencia entre capacitar y educar. El proceso de capacitación es aquel en el que se provee de una base de conocimientos y el de educación es en el que se añade la experiencia de aplicación de conocimientos.

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3 Monitor and enforce

A third important step to ensure that employees are following safety protocols is to monitor and enforce them effectively. You need to establish and implement a system of inspection, evaluation, and feedback that allows you to track and measure the performance and compliance of your employees. You also need to enforce the safety rules and procedures consistently and fairly, and apply appropriate rewards and sanctions for positive and negative behaviors. You can use different tools and techniques to monitor and enforce safety protocols, such as checklists, audits, surveys, reports, or cameras. Make sure that your monitoring and enforcement are transparent, objective, and respectful.

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Peter H. Feldmann

Become a customer magnet with my actual book.” * Your benefits: Discover proven methods to win new customers and expand your business.
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Meine Empfehlungen für das Monitoring von Mitarbeitenden, um die Einhaltung von Sicherheitsrichtlinien zu gewährleisten: Schulungen und Sensibilisierung Richtlinien und Verträge Zugriffskontrolle Überwachung von Netzwerkaktivitäten Regelmäßige Sicherheitsaudits Passwortrichtlinien Belohnungssystem

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Josiane Novais, CEA, PECB®️, CNEP-E®️

Gerente de Negócios Empresariais | Sisprime do Brasil Cooperativa de Crédito | Especialista em Investimentos CEA- ANBIMA
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Realize inspeções regulares para verificar se os protocolos de segurança estão sendo seguidos corretamente. Isso pode incluir a verificação do uso adequado de EPIs, a inspeção de equipamentos de segurança e a observação do cumprimento de práticas de higiene. Registre as inspeções e tome medidas corretivas quando necessário.

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4 Involve and empower

A fourth crucial step to ensure that employees are following safety protocols is to involve and empower them in the safety process. You need to encourage and facilitate the participation and contribution of your employees in the design, implementation, and improvement of the safety rules and procedures. You also need to empower your employees to take ownership and responsibility for their own and others' safety, and to report and address any issues or concerns that they encounter. You can use different ways and means to involve and empower your employees, such as committees, teams, suggestions, or rewards. Make sure that your involvement and empowerment are inclusive, collaborative, and supportive.

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Nicole C.

CEO, President, Mom
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In my experience, employees will be most likely to adapt new safety protocols if you take a ground up approach. Develop a committee consisting of mostly employees with little management and have them create a protocol to then pitch to the manager. The protocols will not only be better but it will take into consideration things you may not know as management. Employee ownership is key to buy-in when it comes to safety!

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Josiane Novais, CEA, PECB®️, CNEP-E®️

Gerente de Negócios Empresariais | Sisprime do Brasil Cooperativa de Crédito | Especialista em Investimentos CEA- ANBIMA
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Crie um ambiente em que os funcionários se sintam à vontade para relatar violações dos protocolos de segurança, sem medo de represálias. Estabeleça um canal de comunicação confidencial para denúncias e investigue prontamente qualquer relato de não conformidade.

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Francisco Restrepo Higuita

Consultor Internacional Suelos - Caficultor
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Hacer partícipe a todos los integrantes del equipo es fundamental para su empoderamiento. De esta forma se adquiere el compromiso de todos en la seguridad y salud en el trabajo, viendo que se trata de su propia salud y seguridad.

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5 Lead by example

A fifth essential step to ensure that employees are following safety protocols is to lead by example. You need to demonstrate and model the safety values, attitudes, and behaviors that you expect from your employees. You also need to show your commitment and support for the safety rules and procedures, and acknowledge and appreciate the efforts and achievements of your employees. You can use different actions and gestures to lead by example, such as wearing protective equipment, following safety instructions, praising good practices, or correcting bad ones. Make sure that your leadership by example is visible, consistent, and authentic.

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Josiane Novais, CEA, PECB®️, CNEP-E®️

Gerente de Negócios Empresariais | Sisprime do Brasil Cooperativa de Crédito | Especialista em Investimentos CEA- ANBIMA
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Reconheça e recompense os funcionários que demonstram um compromisso com a segurança. Isso pode ser feito por meio de elogios públicos, programas de recompensas ou outras formas de reconhecimento.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you ensure employees are following safety protocols?

1

2

3

4

5

6

1 Communicate clearly

2 Train and educate

3 Monitor and enforce

4 Involve and empower

5 Lead by example

6 Here’s what else to consider

Business Management

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How can you ensure employees are following safety protocols?

1

2

3

4

5

6

1 Communicate clearly

2 Train and educate

3 Monitor and enforce

4 Involve and empower

5 Lead by example

6 Here’s what else to consider

Business Management

Rate this article

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