How do you cope with meeting fatigue and burnout from too many follow-up tasks?

2 Prioritize and delegate

After each meeting, you will probably have a list of action items, assignments, or requests that you need to follow up on. But not all of them are equally urgent or important. To cope with this workload, you need to prioritize and delegate. Use a system like the Eisenhower matrix to categorize your tasks into four quadrants: urgent and important, urgent but not important, important but not urgent, and neither urgent nor important. Then, focus on the ones that are urgent and important first, and delegate or outsource the ones that are urgent but not important to someone else. For the ones that are important but not urgent, schedule them for later, and for the ones that are neither urgent nor important, eliminate or minimize them.

3 Use tools and templates

One way to streamline your follow-up process and reduce your stress is to use tools and templates that can help you organize, track, and communicate your tasks. For example, you can use a project management tool like Asana or Trello to create and assign tasks, set deadlines and reminders, and monitor progress. You can also use a meeting summary template to document the key points, decisions, and actions from each meeting, and share it with the participants and stakeholders via email or a collaboration platform like Slack or Google Docs. This will help you keep everyone on the same page and avoid duplication or confusion.

5 Review and reflect

Finally, to cope with meeting fatigue and burnout, you need to review and reflect on your meeting performance and outcomes regularly. This will help you identify what worked well, what didn't, and what you can improve or change for the next time. You can also use this opportunity to celebrate your achievements, acknowledge your challenges, and reward yourself for your efforts. By doing this, you will boost your motivation, confidence, and satisfaction, and prevent yourself from feeling drained or discouraged.